Wretton Parish Council July 2017 meeting

1310/08/2017
MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT THE CHURCH
MONDAY 3RD JULY 2017
Present– Cllr David Llewellyn – Chairman, Cllr Martin Cann, Cllr Mick Peake, Cllr Mandy Peake, Cllr Bill Whitmore, Cllr J Wyett.
Borough Councillor Colin Sampson
County Councillor Martin Storey present for latter part of the meeting
6 members of the public
1.
No Apologies for Absence received
2.
No Declarations of Interest made
3.
The Minutes of the meetings held on 08.05.17 and 08.06.17 were agreed as a true record.
4.
Matters Arising from previous meetings
 Transparency Grant
The Parish Council has been awarded a grant of £1255 to purchase a laptop, software, scanner etc. to enable the Parish Council to meet the regulations of the Transparency Code.
 White Gates
40mph roundels have been requested for the white gates that have been installed on the West Dereham Road but no communication has been received from Highways regarding this so far. Signs in Fen Road are also in need of replacing.
 Street Name Plate Signs
Cllr Sampson suggested a list of missing street name signs (provided by the Borough Council) be passed to him so he can investigate replacement.
Highway concerns were raised concerning pot holes still not being repaired in Fen Road (half have had work) and that grass is not being cut at the corner of All Saints which is a causing problems with visibility. There is an ongoing issue regarding whether this area is cut by the Borough Council or Norfolk County Council. The Parish Council would like a definitive answer on this and Councillor Sampson will endeavour to locate a map indicating which body has responsibility for cutting the area concerned.
5.
5.1 Chairman’s Report
The Chairman had nothing to report other than in relation to items already on the agenda.
5.2 Clerk’s Report
Correspondence received is generally passed to Councillors electronically and has included:
 Notification that the Highways Rangers will be visiting the parish w/b 24th July. Several requests have been passed to them for work to be undertaken.
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 An electoral review of Kings Lynn and West Norfolk warding
arrangements is being undertaken and comments are being sought.
However it is expected that there will be no changes to the local ward
and therefore the Parish Council had no comment to make.
 The grounds maintenance contractors are to arrange to obtain extra
keys for the play area gate to replace those mislaid.
 Notification has been sent of Norfolk County Councils 2018 Parish
Partnership Scheme
 It was noted the Council should request a letter of engagement from
the Internal Auditor. This is good practise and something the External
Auditor has been requesting from Councils this year.
5.3 Risk Assessment
No matters raised.
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
SJ Scarrott £118.44
K & M Lighting £35.04
CGM £118.44
It was also agreed Soundwave marketing would be paid £72.00 once the
invoice is received.
Financial position @ 03.07.17
Community Account Balance £5430.91
Business Savings £3451.53
It was agreed by all that £1600 received back from the Norfolk County Council
Parish Partnership Scheme towards the cost of the SAM2 vehicle activated
sign would be transferred from the current account to the Business Savings
Account. It was noted the £1255 Transparency Grant is held in the
Community Account.
6.1 Purchase of dog waste bin
It was agreed by all that a new dog waste bin would be purchased once
permission has been obtained to site a bin near the footpath sign at the end of
Lydia’s Lane.
7. Risk Management Plan
The Risk Management Plan was reviewed and accepted as presented.
Consideration will be given as to whether or not the Parish Council should
register with the Information Commissioner as a data controller. Previously a
policy that registration will not be undertaken has been adopted but the
possible necessity to register will be re-visited and action taken if it is now
felt registration should be undertaken.
8. Village Projects
It was agreed that the suggested projects of fitting a defibrillator in the
village phone box and/or using the phone box as an information kiosk and
that of managing the ‘pond’ area on Wretton Green should be looked at as
village projects and proper plans need to be put in place.
Funds thought to be in the region of £1000 would be needed to purchase and
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install a defibrillator in the phone box. Bill Whitmore will consider acting as
Project Manager for this initiative and further discussion will take place at the
next meeting. Consideration will also be given to re-painting the phone box.
The ‘pond’ or Wretton Wildlife Area as designated by the Parish Council will
be looked at with the view to removal of the trees and options will be sought
for either total removal in one clearance or phased removal. A timed and
costed plan is needed to manage the trees but to maintain the area as a
wildlife area. The popular suggestion is to remove the current trees and
replace with native hardwoods and a draft proposal will be made at the
September meeting of the Parish Council. Residents of the parish will be kept
informed of the plans and will be consulted regarding the options offered.
9. Consideration of planning applications received
9.1 17/02103/F rear extension to dwelling Chequers, Chequers Road, Wretton
Interest declared by Chairman.
Mick Peake took no part in this item.
Proposal supported as development was thought to enhance the building.
10. Date of next Parish Council meeting
It was agreed by all that the next Parish Council meeting will be set back one
week and will take place on September 11th 2017.
11. Further Report
 The ‘No Parking’ signs on Wretton Green are in need of replacement. It
was agreed new signs would be purchased up to a cost of £50.
 It was noted the Wretton Facebook page is not administered by the
Parish Council.
 West Dereham Road was reported as having flooded recently and it
was felt the roadside grupps need to be cleaned out. Verges are
encroaching on to the road which narrows the road.
 It was noted that former Parish Councillor Nigel Pilgrim has died. A sad
loss to the Parish.
PUBLIC PARTICIPATION
 Councillor Storey advocated the benefits of Councillors attending training stating
that the planning training organised by the Borough Council is well worth going
to.
 Recent odour thought to be emanating from Wissington Sugar Plant is reported
to be possibly from clearing out of the on-site lagoons but a consultant has been
engaged to locate the source of the smell.
 Norfolk County Council is to suffer more cuts as there is a need to save much
more money in the forthcoming years.
 Pot hole reported at the top of Field Lane where it joins the bypass.
Chairman’s Signature……………………………………… Date……………

Wretton Parish Council March

MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT THE CHURCH
MONDAY MARCH 6TH 2017
Present– Cllr David Llewellyn – Chairman, Cllr Martin Cann, Cllr Mick Peake, Cllr Mandy Peake, Cllr John Wyett, Cllr Bill Whitmore.
Norfolk County Councillor Martin Storey
3 members of the public
1.
Apologies for Absence received;
Cllr Ian Mack
Borough Councillor Colin Sampson
2.
No Declarations of Interest made
3.
The Minutes of the meetings held on 23.01.17 were agreed as a true record.
4.
Matters Arising from previous meetings
 SAM2 signs
The SAM2 sign purchased with 50% funding from Norfolk County Council (NCC) Parish Partnership Scheme is to be positioned as soon as possible.
 HGV signs
HGV signs for Wretton Row have been paid for and are to be erected by NCC.
 Footpath RB7 is programmed to be cut by NCC in the new financial year.
 A firm proposal is needed regarding what should be done with the trees around the ‘pond’ area on Wretton Green. Costs to remove the trees will be researched and this matter will be agenda item for the Annual Parish Meeting to be held on May 8th.
 It was noted the area adjacent to Field Lane has been made secure to keep dogs from running loose onto the lane.
 NCC Highways have been made aware of pot holes reported at the last Parish Council.

5.
5.1 Chairman’s Report
Cllr Wyett was thanked for the work he has undertaken to repair the fencing and bins at the Play Area.
5.2 Clerk’s Report
An application has been made to the National Association of Local Councils Transparency Code.
All that needs to be undertaken regarding Pension Auto Enrolment is completed to date.
5.3 Risk Assessment
It was noted the work identified on the Annual Play Equipment Report has been undertaken.
6.
Accounts were presented and accepted for payment.
Cheques for approval of payment
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SJ Scarrott salary £118.44
K & M Lighting £35.04
HMRC PAYE £44.40
Financial position @ 28.02.17
Community Account Balance £4496.55
Business Saver Account £3451.53
7. Correspondence
Correspondence received is passed to Councillors electronically.
A request has been received for a picnic to be held on Wretton Green in
August. The Parish Council is supportive of this.
8. No planning applications received for consideration
9. Defibrillator for the phone box
Funding for a defibrillator would be upwards of £1400 plus cost of installation.
The Parish Council has not budgeted for this possible project and thus money
would need to be found through fund raising. This project could be discussed
at the Annual Parish Meeting and it was suggested the meeting should be
publicised to encourage attendance. A leaflet drop will be undertaken in the
parish before the meeting on May 8th @ 7pm (to be followed by the Annual
Parish Council Meeting at 7.30pm).
It is planned the phone box will be re-painted once the weather is suitable.
PUBLIC PARTICIPATION
 It was noted flooding is occurring in places along the road where surface run off
has nowhere to drain.
 A brief outline of what the Jane Forby Charity does was given by the Chairman of
the Trustees of the Charity.
 It was confirmed the Parish Council has donated £5000 to the Church towards
the improvements to the access of the Churchyard. It was noted that some find
it difficult to traverse the new gravel path leading up to the Church.

Wretton Parish Council – January

1327/02/2017
MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT THE CHURCH
MONDAY JANUARY 23RD 2017
Present– Cllr David Llewellyn – Chairman, Cllr Ian Mack, Cllr Martin Cann, Cllr Mick Peake, Cllr Mandy Peake, Cllr J Wyett.
Borough Councillor Colin Sampson
Norfolk County Councillor Martin Storey
4 members of the public
1.
Apologies for Absence received;
Cllr Bill Whitmore.
2.
No Declarations of Interest made
3.
The Minutes of the meetings held on 07.11.16 and 29.11.16 were agreed as a true record.
4.
Matters Arising from previous meetings
 HGV signs
Another incident involving an HGV attempting to traverse Wretton Row has occurred. Wretton Parish Council has paid for signage to help eliminate this but has been informed that Highways have been let down by the sign manufacturers and thus signage has not yet been erected. It is hoped however signs will be up in the next 7 to 10 days.
5.
5.1 Chairman’s Report
 Reports have been received that the public footpath down to the river is badly overgrown. This will be passed on to Highways.
 For some time there has been a problem with aggressive dogs running loose in the area of Green Lane. The Police are aware of issues and anyone with any concerns is advised to contact the Police on 101.
5.2 Clerk’s Report
The Clerk had nothing to report as items would be covered on the agenda.
5.3 Risk Assessment
It was noted the trees on the Green may need work in the near future as has been discussed previously.
6.
Accounts were presented and accepted for payment.
Cheques for approval of payment
SJ Scarrott salary £118.44
K & M Lighting £35.04
HMRC PAYE £44.40
SLCC subs £38.00
Westcotec (SAM2 sign) £3840.00
Watton Town Council (photocopying) £5.30
It was agreed money would need to be transferred from the reserve account to enable payment to be made for the SAM2 sign.
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Financial position @ 30.12.16
Community Account Balance £813.86
Business Saver Account (1) £1.11
Business Premium Account £7291.53
Business Saver Account (2) £0.36
7.
Correspondence
Correspondence received is passed to Councillors electronically.
A request for a donation has been received from Norfolk Age UK which will be considered at a future meeting. A policy is suggested around making donations. No amount is set within the current budget.
8.
Planning applications received for consideration
17/00087/RM Reserved Matters Application: construction of three dwellings with garages at land SW of Church Farm, Wretton.
The Parish Council did not support the original planning application for this site as it outside the village development area and therefore no comment was made regarding this reserved matters application.
9.
Repairs to play equipment
Councillors all agreed to accept the quote to repair the play equipment as identified on the annual inspection report. Total cost of £426.60.
10.
Transparency Grant Fund
It was agreed by all to make an application to the National Association of Local Councils (NALC) Transparency fund for a grant of £1740.
11.
Defibrillator for the phone box
Interest has been shown for locating a defibrillator in the phone box. There will be a need to raise money to supply and install the machine and thus further discussion will take place once options have been explored. This will be an agenda item for the March meeting.
Notices will be placed to gauge support and Councillors were reminded to look at information previously distributed relating to projects, assisted by Community Heartbeat, to put defibrillators in phone boxes.
12.
Neighbourhood Plan
It was decided not to proceed with compiling a Neighbourhood Plan at this time.
13.
Internal Auditor
It was agreed to approach the Internal Auditor engaged in previous years regarding the 2016/17 Audit.
14.
Pension provision for Clerk
It was noted that the Council has been given a staging date for pension auto-enrolment of 01.04.2017. Enquiries will be made regarding what the Council needs to do.
15.
2017/18 Budget and precept request
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Consideration was given to the budget need for the forthcoming financial year. The budget was set and agreement reached to request a precept amount of £3692.
16.
Further Reports
• Pot holes reported along Fen Road and West Dereham Road.
 Dog fouling remains a problem in places in the village and it may be that enforcement action should be considered.
 The Police are looking to revive local Homewatch schemes.
PUBLIC PARTICIPATION
 Cllr Martin Storey reported that difficult decisions are needing to be taken at County Hall as a result of the pressure to make substantial budget savings. It is expected the Adult Social Care budget will be set by Norfolk County Council on February 20th.
 Following a tendering process the Borough Council has engaged “Shelter” to provide advice services. Publicity will be forthcoming regarding what Shelter will provide.
Chairman’s Signature……………………………………… Date……………

Wretton Parish Council – November meeting

1321/12/2016
MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT THE CHURCH
MONDAY NOVEMBER 7TH 2016
Present– Cllr David Llewellyn – Chairman, Cllr Martin Cann, Cllr Mick Peake, Cllr Mandy Peake, Cllr Bill Whitmore, Cllr J Wyett.
2 members of the public
1.
Apologies for Absence received;
Cllr Ian Mack.
Borough Councillor Colin Sampson also sent apologies.
2.
No Declarations of Interest made
3.
The Minutes of the meeting held on 12.09.16 were agreed as a true record.
The minutes of the meeting held on 03.10.16 will be agreed at the next meeting of the Parish Council.
4.
Matters Arising from previous meetings
 White gates
It is hoped speed limit signs can be mounted on the white gates recently installed.
 Vehicle Activated Speed (VAS) signs
A SAM2 sign will be ordered and Cllr Bill Whitmore has volunteered to receive the sign.
 Odour from sewerage system
The Chairman met with a representative from Anglian Water and has been informed that pumps were not working correctly and therefore this could have resulted in smell emanating from the system in Wretton. Dosing of the system may also not have been accurate and the problem should now be resolved.
Nothing further has been heard from the Environment Agency regarding discharge into the ditch by the Red Lion and this will be followed up.
5.
5.1 Chairman’s Report
 The Chairman and the Clerk met with Marcus Glover regarding the Parish Council Grounds Maintenance contract. An amended contract has been received by the Chairman which will now be signed. To avoid damage by the strimmers the contractors will in future not strim around the wooden posts of the play equipment or along the fence line but will spray the areas instead.
It was agreed final payment of the year would now be made to the contractors.
 The Chairman and Clerk also met to look at management of the Parish Council website. It is planned to modify the website slightly to allow easy upload of documents to assist the Council to meet obligations of the Transparency Code.
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5.2 Clerk’s Report
The Clerk had nothing to report as items would be covered on the agenda.
5.3 Risk Assessment
The report from the Annual Play Equipment Inspection had been circulated to
Councillors. It was agreed a quote for the suggested maintenance to one
piece of equipment will be sought from the firm that previously carried out
some repair to the equipment. All other risks were noted as low and will be
monitored. Fencing will be repaired and the Chairman offered to adjust the
gate to the play area as suggested.
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
SJ Scarrott salary £118.44
SJ Scarrott poppy wreath £16.50
K & M Lighting £35.04
J Wyett – wood £9.83
BCKLWN play equipment inspection £84.00
CGM £630.00
Financial position @ 31.10.16
Community Account Balance £2120.17
Business Saver Account (1) £1.11
Business Premium Account £7289.49
Business Saver Account (2) £0.36
7. Correspondence
All correspondence received has been passed to Councillors electronically.
8. No Planning applications received for consideration
9. 2017 Budget
Councillors were presented with suggested figures for the 2017 budget and
consideration will need to be given to what possible projects the Council may
wish to finance in the next financial year before any decision regarding the
precept request is made. This will be an agenda item again for the January
meeting of the Parish Council.
10. Response to correspondence received from the Campaign for the
Protection of Rural England (CPRE)
It was agreed that the Parish Council would sign the pledge as requested by
CPRE Norfolk. The pledge states that the Council supports CPRE Norfolk in its
campaign aimed at ensuring that no new sites are allocated for house
building in revised local plans to 2036 until all existing allocations in current
core strategies have been developed.
11. Defibrillator for the phone box
It was decided this item would be an agenda item again for the January
meeting of the Parish Council when it is hoped Cllr. Mack would be present.
It was again suggested the phone box could be used as an information point.
12. Neighbourhood Plan
It was decided this item would be an agenda item again for the January
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meeting of the Parish Council when it is hoped Cllr. Mack would be present.
Information relating to Neighbourhood Planning will be posted on the Parish
Council website.
13. Further Reports
• It was noted the next meeting of the Parish Council would be held on
January 9th in All Saints Academy.
 Highways are aware of the missing 40mph sign and that the 40mph
sign on Fen Road is worn.
PUBLIC PARTICIPATION
 It was queried as to whether it is legal for someone to be a member of more
than one Council.
Chairman’s Signature……………………………………… Date……………