Wretton Parish Council November Meeting Minutes

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MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT ALL SAINTS CHURCH WRETTON
4TH NOVEMBER 2019
Present: Cllr David Llewellyn – Chairman,
Cllr Mick Peake, Cllr Mandy Peake, Cllr Martyn Cann, Cllr Peter Garnett, Cllr Paul Williams.
Also present: Borough Councillor Colin Sampson and 1 member of the public
Public Participation
No matters raised
1. Apologies for Absence accepted from:
Apologies for absence received from Cllr Ian Mack.
2. Declaration of Interest made:
Cllr Paul Williams declared an interest in item 11.
3. Approval of Minutes:
The minutes of the meeting held on 27.08.19 were confirmed as a true record.
4. Update on matters arising from previous meetings:
• One battery for the Vehicle Activated Speed Sign is good but it is thought the other
is in need of replacement. Cllr. Martyn Cann offered to investigate replacement.
• It was noted that the grass cutting contractor has quoted £12.50 per occasion to
add cutting the grass triangle at the entrance to Fen Drove and the grass verge at
All Saints, opposite the triangle, to the ground’s maintenance contract. Highways will
be approached to ensure this would be acceptable.
• The signs for the defibrillator have been placed on the phone box and notice has
been posted in the “Pump” stating that the defibrillator is operational. Cllr Ian Mack
is to provide content for a village flyer to promote awareness of the defibrillator.
• The Chairman hopes a village flyer can be compiled and delivered before Christmas.
• It was noted that the Borough Council are aware of a mobile home at the Old
Gatehouse, Wretton and it should be known by the next meeting whether planning
enforcement action will be necessary.
5. Reports
5.1 Chairman’s Report
• The new Wretton Parish Council website is now fully operational but content still
needs to be updated and added to. The website is seen as a community website and
All Saints Church will be asked if they would like a page on the site.
• The Chairman has received a complaint about vehicles parking along Low Road
causing visibility problems.
5.2 Clerk’s Report
Correspondence passed to Councillors:
• Norfolk ALC Bulletins 23.10.19 and 20.11.19. Norfolk ALC AGM to be held at County
Hall 20.11.19
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• Norfolk Minerals & Waste Local Plan – Preferred Options consultation 10.09.19
• Norfolk PTS Seminar 20.11.19 West Costessey Hall £60 per delegate
• Norfolk PTS training 01.11.19
• Police Newsletters 17.09.19 and 26.10.19. Noted new Inspector for Downham
Market area is Vicky Hebborn. Nearest Police drop-in is at Central Café Feltwell on
07.11.19 1-4pm
• RAF Marham Community Information Event 30.10.19 – e-mail dated 25.09.19
• Local Plan Review 27.09.19
• NCF Grant Funding News 25.10.10
• NCC Budget Consultation 2020/21 23.10.19
• Norfolk Fire & Rescue Services Draft Integrated Risk Management Plan 29.10.19
• Digging up Norfolk 01.11.19
• CPRE Norfolk Voice Newsletter 01.11.19
Other correspondence:
• New Highway Services Manager at Saddlebow. Karl Rands has moved on to be
replaced by Jason Moorse
• House name notification 10 Low Road to be named Paddock View
• Donation request letter received from Citizens Advice Bureau
• Norfolk ALC Seminar Community Well-being, Environment and Parish & Town
Councils
Update from previous meetings
Replanting of hedge – Land at Chequers Road
From BCKLWN “We have issued a formal Notice to secure the replanting of the hedge in
Wretton. It specifies the type of species to be used, when they should be planted and
distances between the individual plants. The Notice has a map which shows the area in
which the plants are to be put, which is the area where the old hedgerow stood. We can be
no more specific than that.”
Play Area Lease
A copy of the lease for the play area has been obtained from the Diocese. The lease is in
place until 25.03.2028.
Other Reports
• Parish Paths Seminar
I attended the Norfolk Local Access Parish Paths Seminar on 28.10.19 and copies of the
presentations have been forwarded to Councillors. It is apparent that Norfolk County
Council (NCC) is keen to stress to Town & Parish Councils that self-help is the way forward
as NCC funding becomes more stretched. It is suggested that Parish Partnership funding is
made use of and that CIL money could help fund works such as footpath maintenance.
• Footpath from Peake Fitness to Stoke Ferry
Highways have notified me that the hedges have been cut back along the footpath but
there has been concern raised that the footpath is too narrow for use by a mobility scooter.
This has been passed back to Highways who have responded to say that works will be
completed when resources permit.
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5.3 Risk Assessment Update
The Annual play equipment inspection report has been received and considered under item
8.
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
Clerk’s salary £118.44
K & M Lighting Services x2 (streetlight maintenance) £38.64
Poppy wreath donation £18.50
CGM grass cutting £156.00
CGM cutting of footpaths £144.00
Play Equipment Inspection £84.00
HMRC PAYE £44.40
Postage £9.06
Finance at 30.09.19
Community Account £5693.22
Business Premium Account £3464.20
Noted that CIL payment of £1441.01 was received 28.10.19 and is held within the
community account, together with £2196 CIL received previously.
7. Weight Restriction Signage?
The issue of heavy vehicles traversing through the village remains a concern and will
continue to be monitored
8. Play Equipment Inspection Report 2019
Councillors had previously been presented with a copy of the Annual Play Equipment
Inspection Report. No matters have been deemed to need immediate attention and a
working party will undertake the minor works suggested, including trimming back of
overhead branches. The equipment will be monitored for deterioration of the wood in
particular and a slamming plate will be added to the gate.
9. Project Updates
9.1 Phone box defibrillator – all is felt to have gone well with the project to site a
defibrillator in the village phone box. Signs for the defibrillator are now up and lighting of
the box is felt to be adequate.
9.2 Wretton Green “pond” area – Cllr Paul Williams was thanked for clearing the “pond”
area and he will continue to investigate ways to fill the depression.
10. Budget needs and precept request for 2020/21
Councillors were presented with a current budget position and asked to look at this in
preparation for setting the budget and the precept request at the next Parish Council
meeting on January 6th 2020.
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11. Planning Applications:
11.1 Replacement roof with height increase and two storey extension to dwelling at Oak
Tree, Chequers Road, Wretton, Norfolk PE33 9QS 19/01822/F
No objections
Overlooking on to other properties was considered but felt not to be an issue.
It was noted that a non-material amendment to a planning proposal for Fairview related to
the need to build a sewage treatment plant for the development as no connection could be
made to the main sewer.
12. Other Reports – for information only:
• Councillor Williams offered to fix spikes to the top of the frame of the small swings in
the play area to deter pigeons.
• Investigation will be undertaken as to how Wretton might be designated as a cold
calling zone.
Chairman’s Signature……………………………………… Date……………

Wrettone PC Minutes August 19

MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT ALL SAINTS CHURCH WRETTON
27th AUGUST 2019
Present: Cllr David Llewellyn – Chairman,
Cllr Mick Peake, Cllr Mandy Peake, Cllr Martyn Cann, Cllr Ian Mack, Cllr Peter Garnett .
Also present: Borough Councillor Colin Sampson
Public Participation
No members of the public present
1. No Apologies for Absence received
2. No declarations of Interest made
3. Approval of Minutes:
The minutes of the meeting held on 02.07.19 were confirmed as a true record following
correction to the road name in item 5.2.
4. Update on matters arising from previous meetings:
• A former parish councillor has agreed to keep an eye on the play area. The reported
situation with pigeon droppings on the play equipment is being monitored and,
although there appears to be less contamination than previously, a volunteer who
offered to help solve the problem will be approached.
• Highways have been contacted regarding the possibility of reducing the 40mph
speed limit along Low Road to 30mph now there are additional dwellings along the
road. However it has been stated that any speed limit reduction along Low Road
would not be supported at this time as the road and environment does not meet the
criteria laid down in the Norfolk County Council speed management strategy and the
accident history is very good.
• Signs for the defibrillator have been purchased and will now be erected in the phone
box.
• The batteries for the SAM vehicle sign do not appear to remain charged for as long
as would be expected. This could be dependant on the amount of times the sign is
triggered to flash its warning speed. The Council will consider purchase of
replacement batteries should it be deemed necessary.
5. Reports
5.1 Chairman’s Report
• The Parish Council website has been migrated across to a word press site which will
be easier to administer. The old website has been replicated with information
updated. The site should be seen as a community asset and other organisations,
such as the Church, could be offered a sub-page on the new site. Ian Mack will
share this offer with the PCC. Councillors were asked to pass any suggested changes
or additions to the website to the Chairman. News of the defibrillator and the “pond”
will be shared on the website and in time additional useful links and council policies
and procedures will be made available.
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5.2 Clerk’s Report
Correspondence received and passed to Councillors:
• Norfolk ALC Bulletins
• Schedule of works received from grounds maintenance contractors. Grass should
have been cut on 19.08.19 and cuts due on 02.09.19, 30.09.19, with the final cut for this
year scheduled for 14.10.10. Footpaths should now have been cut by contractors on two
occasions as per the contract.
• BCKLWN – Planning Update Session
• NCC preferred option route for Norwich western Link – e-mail dated 17.07.19
• BCKLWN Updates of 25.07.19, 31.07.19, 08.08.19, 15.08.19, 23.08.19
• CAN Newsletter August and Funding News 15.08.19
• Cromer Lane nameplate sign has been reported as missing. BCKLWN to replace.
• Farming and the Highway 08.08.19
• Roadside tree inspection 15.08.19
Highways has stated that the reported missing road sign along Low Road was a 40mph
repeater sign. This is to be replaced with a longer pole.
It has been reported that a gravestone in the Churchyard has been damaged. The grounds
maintenance contractors have been approached to ask if they were aware of this but have
no information.
Areas in the Churchyard are not being maintained and the contractor will be asked about
this and concerns about over spraying along the play area fencing will also be passed to
the contractor.
Highway Engineer Andy Wallace has replied to the request as to how the local members
fund can be spent saying that the fund is for small highways projects or repairs and if the
PC has any thoughts for projects, he will be able to say if they would fit the criteria. A
suggestion was made that work could be undertaken to alleviate flooding issues at the
entrance to Lime House Drove.
5.3 Risk Assessment Update
Noted that the annual play equipment inspection will be due in November. Council agreed
that the same company should be used as in 2018.
6. Accounts were presented and accepted for payment.
Cheques approved for payment
Clerk’s salary £118.44
K & M Lighting Services x2 (streetlight maintenance) £38.64
Website hosting £55.00
CGM grass cutting £234.00
BCKLWN election costs £50.51
Norfolk ALC subs £121.36
Website design £125.00
Signs for defibrillator £96.00
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Noted that election costs may need consideration in future budgeting and that the cost of
the new website is not part of the 2019/20 budget figures as funds remain from the
transparency grant received.
Finance – @ 31st July 2019:
Community Account £6544.49
Business Premium Account £3462.47
7. Weight restrictions
Sat Nav is sending HGVs down roads unsuitable for such large vehicles. Weight restriction
signage is felt to be misleading and it would be helpful is signs could have “except for
access” added as heavy vehicles are avoiding roads with restrictions but are then trying to
negotiate smaller and less suitable roads as an alternative route. Low Road, which has a
weight restriction, would be a better route for vehicles to take to reach current new
developments in the village rather than lorries traversing Chequers Lane, Cromer Road or
Wretton Row as they are inclined to do.
It was suggested developers should be approached to request that their suppliers are made
aware of unsuitable roads and that pressure should be put on planners for access plans to
be included in planning applications.
8. Play area lease of land
The Parish Council minutes of 14.05.03 state that the lease with the Dioceses for the play
area land will run for 25 years. However until a copy of the lease is seen the expiry date is
uncertain. It was suggested that the PCC should be approached to request a copy of the
lease.
9. Project Updates
9.1 Phone box defibrillator
Signs for the defibrillator will be erected in the phone box and information about the
project will be put into the public domain.
The defibrillator is fully registered with the ambulance service and awareness of the
location and instruction as to how the defibrillator can be used will be published. It will be
stressed however that if in doubt 999 should be dialled first. David Llewellyn and Ian Mack
will liaise to raise awareness and a leaflet drop will be undertaken to promote the
defibrillator.
9.2 “Pond” area
Concern was raised that soil has been deposited in the “pond” and that the area has
become an eyesore. The agreed preferred option to infill the depression is proving to be
too costly to achieve but the Chairman will make further enquiries with British Sugar to see
if they can assist at all with a community project.
Mick Peake will investigate whether the Drainage Board trim the area as it needs to be
managed and this matter will remain an agenda item for the next Parish Council meeting as
a plan is needed on the way forward so the area can be improved.
10. Planning Applications:
10.1 Double storey rear extension forming open plan living accommodation and bedrooms
above at Pangle Cottage, Church Road Wretton Norfolk PE33 9QR 19/01361/F
No objections raised
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Application received after the agenda was published: 19/01456/F construction of
agricultural storage shed at land rear of former Clover Social Club, Low Road, Wretton
Planners will be asked why planning permission is needed for this agricultural building.
Other Reports – for information only:
• Streetlight out at bottom of Fen Road.
• It was requested that a price be obtained from the grounds maintenance contractor
to add the cost of cutting the grass at All Saints corner and triangle to the cutting
contract.
• Anti-social behaviour which has been taking place by the river will be reported to the
Police.
• Concern was raised that a mobile home has appeared in the driveway of the Old
Gate House.
Chairman’s Signature……………………………………… Date……………