West Dereham Heritage Group

Aims and Objectives
• To learn more about the local area
• To research and record the past of our village
• To co-operate with other local heritage groups for mutual benefit and to share information
• To assist in the preservation of our local street scene.
November of this year will be the 15th Anniversary of our Heritage Group. The idea arose from a general meeting that was held in the old school in 2005 to see what people would like to take place in their village. Along with suggestions to improve the village hall, quite a few people thought there should be a group that would look into the history of our village. The following are examples of our famous historic links:-
• West Dereham has the remains of a Premonstratensian Abbey built by the former Chief Justiciar of England and Archbishop of Canterbury, Hubert Walter, c1160-1205. Hubert Walter is generally acknowledged to have been born in West Dereham. The Abbey was granted a weekly Wednesday market and the right to hold an annual four day fair, starting on St Matthew’s Day, 21st September, by King John in 1199.
• Elias of Dereham also born in the village; c1165-1245 with links during his lifetime to Hubert Walter. Elias was a canon at Salisbury Cathedral from its foundation in 1220 for 25 years at the same time acting as project manager/fund raiser; this was only part of his life’s great achievements.
• Also there are the links to the Dereham family itself; most infamously Francis Dereham who was executed at Tyburn on 8th December 1541 owing to his alleged affair with Henry VIII’s wife, Catherine Howard.
So a few people decided to take the idea further and set up the first meeting. The inaugural meeting was held on 30th November 2005. Early meetings included a speaker from Gressenhall talking about the village’s archaeological past, local slide show and a visit to the Denver Sluice complex. With the refurbishment of the Village Hall we were fortunate to obtain space for a dedicated Heritage Room; this is open to all by prior arrangement (under normal circumstances). Some members successfully applied for a £12,000 grant from the Heritage Lottery Fund which enabled the equipping of the room. Further to our Lottery bid the group held an Open Day, when the Heritage Room was officially opened by Dr Paul Richards on 7th July 2012, and two successful junior training days.
Every year since we have managed to organise a full and varied programme of speakers and events that always include a summer and Christmas social event. We have had coach outings to Sutton Hoo, the ‘Lost Villages’, Bletchley Park and the last working shoe factory in Norwich, Van-Dal. At members’ requests we incorporate ‘round the table’ sessions where local history memories and ideas are exchanged. We have participated in local heritage events and made links with other local history groups as well as printing several of our own booklets and our magazine ‘Both Ends’. We have our own recording equipment and our always keen to record local people’s memories. The work still goes on to glean what information we can about our local history. Members obtained permission to visit the Keyser Workroom in the Archaeological Museum, Cambridge to view a figure, believed to be that of one of the Abbots of West Dereham Abbey, which had once been in The Church of the Holy Trinity, Cambridge.
Our recent launched Facebook page is proving to be not only a link with past memories but a means of people keeping in touch and reminiscing during these difficult days.
We hope to get back to our normal routine as soon as the government allows, and would like to take this opportunity to wish all our Heritage Group members, Facebook followers, supporters and Pump readers the best of health.
Pam Bullas
Secretary, West Dereham Heritage Group

West Dereham Parish Council Meeting March 2020

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DRAFT MINUTES OF THE WEST DEREHAM PARISH COUNCIL MEETING
ON THURSDAY 5th MARCH 2020
HELD AT WEST DEREHAM VILLAGE HALL AT 7.30 pm
PRESENT (Six Councillors):- Tom Foy (TF), Stuart Glover (SB), Tim Glover (TG), Keith Gore (KG), Lorraine
Hunt (LH) Chair and Susan Pepper (SP)
In attendance: Councillor Brian Long (BL), Peter King, Parish Clerk, and 6 members of the public.
The Chair welcomed Tim Glover as a new Parish Councillor, Councillor Brian Long (BCKLWN & NCC) and everyone present to the Parish Council Meeting.
MINUTES FROM THE MEETING
1. Apologies for absence: None received.
2. Declarations of interest on agenda items
The Parish Councillors confirmed that they had no personal interests for items coming up on the agenda.
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for public contributions.
LH apologised that she had made a mistake at the last meeting in that the Parish Council has a Reporting Policy whereby the Chair of the meeting asks if ‘anybody present is going to be recording,
blogging or tweeting?’. Nobody present stated that they would be. LH noted that the meeting is audio recorded to assist the Parish Clerk in the writing of the minutes.
4. Minutes of the Parish Council Meeting held on 6th February 2020
LH confirmed that all Councillors had seen the minutes of the Parish Council meeting held on 6th February 2020. The Councillors agreed that they were content that the minutes should be signed as a true record. LH as Chair signed the minutes.
5. Matters Arising
5.1 Ditches, Church Road – The Parish Clerk reported that he had received an information document from Rocklands Parish Council that had in the past, been circulated to their villagers who had been affected by problems of flooding in their local ditches. The Parish Clerk noted that he had been previously advised by Norfolk County Council Flood Department (NCC-FD) to expect receipt of this document. The Parish Clerk added that the document did not address the original problem in Church
Road, that of effluent appearing in the ditches from an unknown source, so had contacted NCC-FD to identify what the latest position was.
5.2 Parish Cemetery, boundary trees – The Parish Clerk issued an apology that he had been led to believe that the trees on the boundary of the cemetery had been fully cut back, as reported at the February Parish Council meeting. The Parish Clerk commented that he had received a message from a Parishioner on 18th February regarding the matter and that he had then contacted the grounds maintenance company who had agreed to complete the necessary work. The Parish Clerk added that the work had not taken place and he would contact the company again to resolve the matter. The
Parish Clerk noted that the grounds maintenance company had been asked to carry out additional hedge trimming along the side of the farm tenancy in Hilgay Road. SG commented that much of the work had been carried out, however there was still foliage around the telegraph poles that needed to be removed.

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West Dereham Parish Council – February Meeting

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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
DRAFT MINUTES OF THE WEST DEREHAM PARISH COUNCIL MEETING
ON THURSDAY 6th FEBRUARY 2020
HELD AT WEST DEREHAM VILLAGE HALL AT 7.30 pm
PRESENT (Four Councillors):- Stuart Glover (SB), Keith Gore (KG), Lorraine Hunt (LH) Chair and Susan
Pepper (SP)
In attendance: Peter King, Parish Clerk, and 4 members of the public.
The Chairman welcomed everyone present to the Parish Council Meeting.
MINUTES FROM THE MEETING
1. Apologies for absence: Councillor Tom Foy
2. Declarations of interest on agenda items
The Parish Councillors confirmed that they had no personal interests for items coming up on the
agenda.
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for
public contributions.
LH commented that usually at this point, the Chair asks the meeting if ‘anybody present is going to be
recording, blogging or tweeting?’, but reported that at a recent Chairperson’s Network meeting she
attended that she was advised that there is no obligation for anybody to confirm any of these means of
media and that therefore there seems little point in asking this question and that from hereon, she will
not ask this question. LH reported that the meeting is recorded to assist the Parish Clerk in the writing
of the minutes.
4. Minutes of the Parish Council Meeting held on 5th December 2019
LH confirmed that all Councillors had seen the minutes of the Parish Council meeting held on 5th
December 2019. The Councillors agreed that they were content that the minutes should be signed as a
true record. LH as Chair signed the minutes.
5 Minutes of the Extra-Ordinary Parish Council Meeting held on 16th January 2020
LH confirmed that all Councillors had seen the minutes of the Extra-Ordinary Parish Council meeting
held on 16th January 2020. The Councillors agreed that they were content that the minutes should be
signed as a true record. LH as Chair signed the minutes.
6. Matters Arising
6.1 Mick George Ltd. – The Parish Clerk reported that he had posted contact details for the Mick
George Community Trust Fund department and a contact for any comments or complaints concerning
the company onto the Parish Council website.
6.2 Ditches, Church Road – The Parish Clerk reported that he had not received any new updates for any
further proposals from the Norfolk County Council (NCC) – Flood Department.
6.3 Grass strips, St Andrews Close – The Parish Clerk noted that for several years there had been an
ongoing question concerning ownership of two strips of grass in St Andrews Close and the appropriate
authority responsible for their grass cutting. The Parish Clerk commented that he had contacted
Borough Council of King’s Lynn and West Norfolk (BCKLWN) and had received notice that they were
responsible for cutting the grass and would be adding this to their future schedule of work.
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6.4 Parish Cemetery, boundary trees – The Parish Clerk reported that he had contacted the grounds
maintenance company concerning the need to cut back the trees on the boundary of the cemetery and
that the work had now been carried out.
6.5 Local Village Bus Services – The Parish Clerk reported that he had written to Councillor Brian Long
of BCKLWN for any assistance who had responded and noted that “unfortunately there is no leverage
over bus operators as previously a subsidy was paid for some routes, now because of the increasing
burden to provide free bus pass travel companies are gradually pulling back from rural routes. The
Borough Council is not funded as a transport body so have to look to Norfolk County, they have already
taken a position that they must maintain free bus passes and as such have made their position public. It
is certainly not a good situation, however dial a bus services are still available, albeit this is not as
helpful as a routine service.” The Parish Clerk added that he would identify any local dial-a-ride contact
details and add them to the Parish Council website.
6.6 Police Information – The Parish Clerk noted that any information he receives affecting local
services or impending public meetings is added to the Parish Council website.
6.7 Lime Kilns area – The Parish Clerk noted that the hedges and trees in the Lime Kilns area of Lime
Kiln Road had now been cut back as previously requested.
6.8 Potholes, Bath Road – The Parish Clerk noted that a strip of Bath Road had been repaired in
December, however, new potholes had appeared in West Dereham Road and Bath Road had been
reported to NCC Highways. Councillors noted that on several roads in West Dereham the Highways
team had highlighted and identified several new pothole areas in preparation for repair.
7. Reports
7.1 Chair’s Report
LH reported that Councillor Annie Barber had officially resigned from West Dereham Parish Council. LH
added that following a meeting of Parish Councillors, Tim Glover had been co-opted onto the Council
and would be present at the March meeting.
7.2 Parish Clerk’s Report
7.2.1 Repairs to Bridge at Watering Cottages, Ryston Road and Temporary Road Closure – The Parish
Clerk reported that the Bridge had been closed since 22nd December following heavy rainfall that
caused one side of the bridge to disintegrate and leading to the road being closed. The Parish Clerk
commented that the initial time required to carry out repairs had been subsequently extended. The
Parish Clerk noted that he had been advised by NCC that the work should be completed by Tuesday
11th February.
7.2.2. Flooded Bridle Path – The Parish Clerk reported that he had received a message and a
photograph of a badly flooded bridle path from a Parishioner. The Parish Clerk added that he would
contact the NCC Footpath department for advice.
7.2.3 Meeting with new NCC Highways Area Manager – The Parish Clerk noted that he had a meeting
planned with the new local senior manager to show him the village and look at some of the
outstanding concerns, including the condition of two bridge structures, unresolved flooded drains and
the sweep of a couple of roads. The Parish Clerk requested that anybody present should alert him to
any other outstanding items of concern. A Parishioner noted her concern at the condition of the verge
along a section of Lime Kiln Road.
7.3 Handyman’s Report
The Parish Clerk noted that the report covered the two months of December and January.
7.3.1 Moved the speed monitor on three occasions during this period and is currently positioned in
Hilgay Road. Between the repositioning of the speed monitor, the battery is replaced by a re-charged
one.
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7.3.2 Attended the cemetery on several occasions to trim back the perimeter low level hedging and
remove the resulting greenery to another site for disposal.
7.4 Police Report
The Parish Clerk noted he had added information onto the Parish Council website and had also
advertised in the recent village newsletter of a Special Constable Recruitment Event taking place at the
Sandringham Centre at RAF Marham on Saturday 8th February.
7.5 Village Hall Report
7.5.1 SP noted that at the December Parish Council meeting, a statement had been read out
concerning the resignations of some of the previous Village Hall Management Committee (VHMC)
members. SP added that as one of the Parish Councillor representatives to the VHMC she had agreed
to read out a response from the Village Hall Pro Tem committee:
“Further to the statement made by a parishioner at the last Parish Council meeting the Pro-Tem
Committee wishes to respond to the comments made as follows, in the order in which they were
published: It is a surprise that the parishioner considers that the last Village Hall Management
Committee resigned ‘en-bloc’ and wishes to correct the matter accordingly:-
• Of the five ‘elected’ members one did not resign and remains in office.
• Of the co-opted and appointed members of that committee the majority still remain in post.
• It should be noted that three of the ‘elected’ members who resigned at different times did so in
breach of the ‘Code of Conduct’ they accepted upon appointment and the terms of the Trust Deed
and as a result would be ineligible to stand again for office should they so consider.
The Village Hall finances upon handover were healthy to a combined total of over £4000, a sum which
many other halls would be envious of. Why the parishioner considers this an ‘abysmal state’ is beyond
comprehension. The Treasurer, assuming the office within the now defunct management committee, is
the only elected member of that committee remaining. The matter of the upgrade of equipment has
incurred considerable cost, which without significant donations would have been financially reckless.
This coupled with uncoordinated meetings and improperly recorded minutes might question the validity
of decisions made and attributed actions by the previous Management Committee. The renegotiation
of contracts was and still is a matter of ongoing efforts which continues to take focus within the Pro-
Tem Committee and was not unique to the now defunct Management Committee. In respect of the
processes and procedures this was again a matter commenced long before the Management
Committee took office. Indeed it is recorded as to their resistance to certain policies and documents
which we are led to believe was one of the reasons for the elected Committee Members to resign over a
two week period. The Parish Council has had an appointed representative on the Village Hall
Management Committee throughout this transitional period and has also recently appointed Councillor
Tom Foy to act as an additional appointed member. Pam Bullas and Juliet King are the appointed
committee members representing (West Dereham Heritage Group). These new appointments were
recorded at the PC meeting on 5th December 2019. The Pro Tem Committee issued a notice in the
December Village Newsletter informing residents of the present situation. Finally it should be noted
that: The Pro-Tem Committee can only operate for six months – The term of office will conclude on
the 24th May 2020. With this knowledge the Pro-Tem Committee will be formally requesting the Parish
Council commences the election process for five elected members within the next few months. The
residents of West Dereham should be made aware that, under the terms of The Charity Commission
and Trust Deed, that without five elected members the village hall will be forced to close. West
Dereham Pro Tem Management Committee – January 2020”
The VHMC Treasurer reported that she is currently paying out a number of bills and that a Saturday
morning café has recently started, between the hours of 10.00 and 12.30am and the bar is open on
Fridays evenings and Sunday afternoons and is looking to see if can open again on Tuesday evenings.
The Treasurer confirmed that the VHMC is only upholding the existing bookings until the longer term
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future of the hall is assured. LH noted that the Parish Council has discussed the requirement to hold a
further election and is now looking to set a date. The Parish Clerk noted that it is likely that the election
will be held before 20th April.
7.5.2 The Parish Clerk reported that Juliet King, West Dereham Heritage Group representative has
resigned from the VHMC.
7.5.3 The Parish Clerk reported that he had received a letter from the Village Hall Pro Tem Secretary
that also reinforces the point that the Pro Tem Management Committee needs cease its role by 24th
May 2020 and also refers to the breaches of the VH Code of Conduct and reference to the VH Trust
Deed.
7.5.4 The Parish Clerk reported that he has received the most recent version of the VH Trust Deed. The
Parish Clerk noted that the Parish Council has decided to take legal advice regarding the structure of
the document. LH noted that the Parish Council is composed of mainly new Councillors and as result
wants to clarify for peace of mind an overview of the document.
In response to a question from a Parishioner, LH commented historic financial details could not be
discussed as the matter was in the hands of the Police and that the Parish Council were advised that it
could take up to 18 months before any investigation was completed. In response to a comment from a
Parishioner, LH acknowledged that many, but not all, of the current village hall pro tem committee
would have had some level of knowledge of the investigation, whilst many of the previous members of
the VHMC would not have had the same knowledge. LH noted that the advice received from the Police
was that the Parish Council were unable to discuss the matter and had not received any feedback to
date. LH added that the situation would improve if a conclusion could be sought and things could move
on for the sake of the future of the village hall. A Parishioner raised the question the role and the
membership of the West Dereham Village Trust and their financial connections to the Village Hall and
asked when did they hold their AGM? LH commented that it was her understanding that they were set
up at the time of the sale of the new/old school in Church Road, about 20 years ago; a decision was
made to sell the school; as a result the sale money was put into the Village Trust and the finances were
then lent for the refurbishment of the village hall and now that loan is being repaid by the VHMC. LH
noted that the Village Trust send a report to the Annual Parish Meeting that takes place every April.
The Parish Clerk noted that the details of the Village Trust would available on the Charity
Commissioner’s website.
A couple of Parishioners questioned the authority of the VH Code of Conduct policy in respect to its
application to different past and present VHMC members and were concerned at how some previous
committee members had been treated leading up to their resignations.
LH commented that the Village Hall has been a challenge for everybody involved and hoped that the
situation could now move forward. SP added that unless people come forward at the election willing to
run the Village Hall, then there was a real danger that the facility would be lost. LH thanked everyone
for their views and comments and stated that now was the time to focus on holding an election sooner
rather than later.
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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
7.6 Glazewing Report
SP reported on the liaison meeting held at the Glazewing site on 12th December. SP noted that she
attended the meeting with Brian Long (BL) [Chair of the meeting] NCC, Jonathon Miles (JM), Director,
Glazewing Ltd., Richard Stimson, Compliance Manager, Glazewing Ltd., Stephen Daw – Stephen M. Daw
Ltd. and Steven Halls (SH), Planning NCC. The meeting started with a tour of the site. It was noted that
the Bano Machine has been temporarily removed from the site. BL confirmed that the licence has been
approved and JM confirmed they will be bringing the Bano back when they obtain enough contract
work that will require it. The wall to reduce noise from the Bano had not been built and this will be
reviewed when the machine returns. The problem of surface and foul water has been dealt with by an
upgrade in the drainage system to prevent it leeching into nearby farm land. SH confirmed that 2000
hedging plants had been planted and were considered to be healthy along the boundary but 17 trees
are still to be planted on the north boundary. JM referred to the two fires which occurred in the yard
and suggested that investigations on both leaned towards arson. Some small fires had been reported
but found not to have been from Glazewing site. Thermal Imaging as well as CCTV is installed and
monitored constantly.
In response to SP’s question about Parishioner’s complaints JM replied that they had not received any
recent Parishioners complaints and that nearby residents of Station House are happy with the
company’s activities. When asked about the status of the company JM noted that the reason things
have been a bit quieter recently was because they had lost a contract but were actively seeking new
contracts.
SP raised the concern of the routes that some of the lorry drivers were taking through the village,
particularly those coming off the A134 and using Bath or Lime Kiln Roads and entering Church Road
where an under a 7.5 ton limit was in place on those very narrow roads. JM responded that he
recognised the problem and that Glazewing has provided an e-mail with the ‘preferred noting-route’ to
other party’s vehicles, but did not consider it was their responsibility to take any further actions. The
matter of better signage was discussed and BL agreed to approach NCC Highways.
SP invited JM to attend a future Parish Council meeting to which he seemed agreeable. SP noted that
no further date had been set for a future meeting. SP requested that if there are any future concerns
about routes taking by lorries going to or from the Glazewing site to contact and advise the company.
SG reported that on several occasions he had stopped lorries and asked them to return to the A134. LH
asked the Parish Clerk to follow up the signage with BL. The Parish Clerk noted previous
correspondence received regarding the A134 Tottenhill to Thetford Local Safety Scheme and
questioned whether additional signage might become part of that project.
8. Finance Report
8.1 Accounts for December 2019 and January 2020 – Payments
8.1.1 Cash Flow January 2020 – The Parish Clerk distributed copies of the Cash Flow to the meeting.
The Parish Clerk noted income of £31.45 received for a cemetery fee and bank interest. The Parish
Clerk reported that the January expenditure aggregated to a total of £935.24.
8.1.2 Cheque Payments for Approval for January 2020 – The Parish Clerk displayed the itemised
pending payments on the overhead projector. The Parish Clerk noted the following payments that
were due.
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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
Payee
Cheque
No Net VAT Gross Remarks
Anglian Water 101134 £14.62 £0.00 £14.62 Stand pipe tap in Cemetery – Quarterly payment
R. Poole 101135 £129.73 £0.00 £129.73
Handyman’s Payment. Expenses &Travel – Dec19 &
Jan20
Norfolk Association of Local
Councils 101136 £50.00 £10.00 £60.00
Neighbourhood Awareness Training attended by LH
and the Parish Clerk
Peter King 101138 £702.33 £0.00 £702.33
Parish Clerk’s salary & expenses for January 2020
and back pay due from May 19 to Dec 19 inclusive
HMRC 101137 £28.56 £0.00 £28.56 Parish Clerk’s PAYE&NIC – Nov 19
Total £925.24 £10.00 £935.24
8.1.3 LH asked Councillors present if they were content with the payments. All Councillors noted that
they were content. LH noted that the cheques and control processes would be signed off as soon as
possible.
9. Watering Equipment for Allotments
KG commented that a plan was being considered to erect some sort of shelter that would be able to
catch and hold rainwater. It was agreed to defer this matter to the next Parish Council meeting.
10. Parish Telephone Boxes
KG commented that he had received a complaint from a Parishioner about the condition of the
telephone box in Church Road. KG added that Councillors had previously questioned whether they
might contain defibrillators at some point in the future. LH commented that the question of an
electrical supply needed to be confirmed. LH noted that the telephone boxes had been adopted some
years ago at a peppercorn value, however the cost of refurbishment turned out to be higher than was
imagined. LH added that in the past there had been ideas put forward of the telephone boxes holding
a small library or planting. It was agreed that Councillors would look to come up with some further
options and put them forward as a village consultation.
11. To consider Parish Council Internal Affairs and Policies
11.1 Retention of Records Policy (new)
The Parish Clerk introduced the Retention of Records Policy noting its relevance. The Retention of
Records Policy was proposed by LH and seconded by SP and thereby adopted.
11.2 Standing Orders
LH asked the Councillors present if they were content with the amendments made to the Standing
Orders. All Councillors noted they were content. LH noted that the Standing Orders had been
amended and reviewed.
11.3 Financial Regulations
The Parish Clerk commented that periodically that the National Association of Local Councils circulate
recommended updates to Parish Councils including several references to the management of debit
and credit cards that the Parish Council does not hold, internet banking and the EU.
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LH asked the Councillors present if they were content with the amendments made to the Financial
Regulations. All Councillors noted they were content. LH noted that the Financial Regulations had
been amended and reviewed.
11.4 Internal Control Statement
LH asked the Councillors present if they were content with the amendments made to the Internal
Control Statement. All Councillors noted they were content. LH noted that the Internal Control
Statement had been amended and reviewed.
11.5 Risk Assessment
Councillors agreed to defer the review of this policy until the next meeting.
11.6 Travel & Expenses Policy
LH asked the Councillors present if they were content with the amendments made to the Travel and
Expenses Policy. All Councillors noted they were content. LH noted that the Travel and Expenses
Policy had been amended and reviewed.
12. To comment on planning applications currently received – None received
13. Correspondence.
The Parish Clerk reported that he had received a communication from ‘Keep Britain Tidy’ to carry out
a litter picking session in the village. SP agreed to co-ordinate a session during April.
14. To receive further reports/items of business for the next agenda
14.1. KG requested that the subject of Footpaths be added to the next agenda.
14.2 SG commented that the hedges along Hilgay Road need to be cut before the end of February and
a price be obtained for any such work as soon as possible.
14. Date of next meeting
LH noted that the next Parish Council Meeting is due to be held on Thursday 5th March 2020 at
7.30pm.
15. Open Forum
There were no further comments
16 Close of Meeting. The Chair thanked everyone for attending. The final closure of the meeting was at
9.00pm
Parish Clerk: Peter King – Email: clerk@westderehamparishcouncil.uk Telephone: 01366 502110

West Dereham Parish Council December Minutes

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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
DRAFT MINUTES OF THE WEST DEREHAM PARISH COUNCIL MEETING
ON THURSDAY 5th DECEMBER 2019
HELD AT WEST DEREHAM VILLAGE HALL AT 7.30 pm
PRESENT (Five Councillors):- Tom Foy (TF), Stuart Glover (SB), Keith Gore (KG) and Lorraine Hunt (LH)
Chair and Susan Pepper
In attendance: Peter King, Parish Clerk, and 14 members of the public.
The Chairman welcomed everyone present to the Parish Council Meeting.
Guest Speakers – Mick George (Owner) and John Gough (Planning Director)
From Mick George Ltd.
John Gough – Mick George Ltd. acquired the Frimstone (the name continues to be used) site at Crimplesham
in March 2018 and operations have continued generally as they were previously, it is not a high intensity
quarry. The company are not aware of any issues raised from the local community. The main operations are
currently taking place to the south of Crimplesham Main Road. The company want to move the mineral
processing to the north side of the road where there is less extraction and can be easily screened and is
further away from the village of West Dereham. This is something that the company will be progressing with
the mineral planning authority in the near future and when the applications are ready, they will liaise with
local Parish Councils. The company will be operating on the area at least until 2027.
The company operate a community trust fund, (managed by an independent organisation, Grantscape) of
which the finances are provided by the company’s other operations involving waste, as part of the land fill tax
and communities are eligible to apply via an independent grant scheme for various projects, typically of
between £10,000 and £30,000, but have funded much larger projects i.e. installing a road up to a church in a
remote area. Any Parish Council situated within a 5 mile radius of the company’s operations can make an
application.
Mick George – The type of organisations that can apply for a grant are village halls, schools, churches for
windows doors and heating, also, play equipment for children’s parks. The biggest problem that the company
experience is getting villages to put together a scheme. The company have £800,000 to £900,000 to provide in
grants per annum. In response to questions raised by a Parishioner, Mick commented that an awarded grant
would cover the cost of labour and installation costs as well as any equipment and stated that applicants do
not have to pay 11% towards the company’s charities. Mick noted that questions regarding a MGL Community
Trust Fund application should be addressed to Stuart Costello, Marketing Director (
marketing@mickgeorge.co.uk 01480 499158).
A Parishioner asked that if there are archaeological items discovered in a quarry, what becomes of them? In
response John commented that the items would be sent to the County authority and discussed with the
landowner. The company pay for archaeological surveys in new areas before extraction commences. In
response to a Parishioner’s question, John commented that the company’s applications are similar to the
WRENS (WRG?) grants system set up several years ago. Mick noted that Crimplesham Parish Council had
made a successful grant application. He continued that the application process has 4 deadline dates
throughout each year.
In response to a Parishioner’s question, Mick confirmed that there would be no additional vehicles at the
Crimplesham site. It was noted that the company are applying for a different type of permit to bring the
landfill area back to its original levels, involving the lining (clay or sub-soil) of the quarry that would be difficult
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to manage due to its depth. The filling of the site would involve either transfer of material by dumper truck
across the main road or possibly a conveyor beneath the road, from the other site. In response to a
Parishioner’s question, Mick confirmed that Frimstone do not have any plans to purchase any other local land
for development, including the land at the top of Lime Kiln Road. He noted a discussion that had been held
with a local landowner regarding development of another piece of land, but that that was unlikely to go ahead
and if it was, the local Parish Council would be informed. He added that within the site, there is still a small
area that is to be extracted. He commented that vehicle wheel washers will be introduced to reduce any mud,
etc. and in response to KG’s comments will bring in a road sweeper for deposits on Main Road. He
commented that there operations would not affect the running of the NCC recycling site and noted that in
some areas the boundaries’ screening hedges and trees needed to be increased. In response to a question
from KG about extending the quarrying on the land between the Lime Kiln Road and Bath Road junctions at
the A134, Mick did not confirm the company held an interest and stated that all they were doing was carrying
forward the work that Frimstone had previously started.
In response to a Parishioner’s question, Mick and John agreed to provide contact details for any concerns or
complaints about the site operation for Parishioners to use (customerfeedback@mickgeorge.co.uk – 01480
498907). Mick commented that there were no plans to move extra vehicles to the site, but that at some point
in the future the company would introduce a vehicle for local deliveries for small amounts of concrete mix.
Mick offered to return to a future West Dereham Parish Council meeting if invited and would bring John
Gough if it a matter involved a planning application.
MINUTES FROM THE MEETING
1. Apologies for absence: Councillor Annie Barber
2. Declarations of interest on agenda items
The Parish Councillors confirmed that they had no personal interests for items coming up on the
agenda.
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for
public contributions.
LH asked “Will anyone present be filming, recording, blogging, or tweeting during this meeting?” There
was no response from the members of the public present. LH advised members of the public that if
they wished to comment on any item, before a decision was made, they should raise their hand and
they would be invited to speak.
4. Minutes of the Parish Council Meeting held on 7th November 2019
LH confirmed that all Councillors had seen the minutes of the Parish Council meeting held on 7th
November 2019. The Councillors agreed that they were content that the minutes should be signed as a
true record correcting two typographical errors. LH as Chair signed the minutes.
5. Matters Arising
5.1 War Memorial, St Andrew’s Churchyard – The Parish Clerk reported that he had further inspected
the War Memorial and noted that following a discussion with the village handyman that should there
be any future problems with loose name lettering that it should be possible to carry out repairs.
5.2 Ditches, Church Road – The Parish Clerk reported that he received a message from NCC Flood
Department (NCC-FD) noting that they had commissioned a specialist company to carry out a recent
major survey of the ditches’ pipework in the vicinity of Church Road and at the junctions of Bath Road
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and Lime Kiln Road. The Parish Clerk noted that the survey included a couple of road plans and a report
of 97 pages. The Parish Clerk added that he understood that the report confirmed that there were
points in the pipework where different sized pipes were not properly connected causing blockage
problems. The Parish Clerk commented that he understood that NCC-FD would be devising a plan of
work and that affected parishioners in Church Road would be contacted.
5.3 Grass strips, Silver Birch Tree, Recreation Ground area – The Parish Clerk reported that he had
identified some correspondence from Freebridge Housing stating that they were not responsible for
the ownership and therefore the cutting of a strip of grass in St Andrews Close. The Parish Clerk noted
that he would continue to pursue the ownership by contacting the BCKLWN local authority. The Parish
Clerk added that he would clarify whether BCKLWN were also responsible for the maintenance of a
silver birch tree reported by a Parishioner at the last Parish Council meeting as a cause for concern.
5.4 Local Roads, Muddy Conditions – The Parish Clerk reported that following the last meeting, when
concern was raised of mud deposited by farm vehicles on local roads and particularly, Basil Road that
rainfall over the following days had cleared some sections of mud. The Parish Clerk noted that other
sections of Basil Road still need to be addressed.
5.5 Parish Cemetery, boundary trees – The Parish Clerk reported that he had written to the company
who provide the Parish Council with grounds maintenance concerning the need to cut back the trees
on the boundary of the cemetery.
6. Reports
6.1 Chair’s Report
LH had no report to make. LH noted that at the past 2 Parish Council meetings that speakers had
attended and provided both interesting and useful information and that if anyone had a suggestion of
further organisations that could attend and provide a talk to advise the Parish Clerk.
6.2 Parish Clerk’s Report
6.2.1 Local Bus Service to West Dereham – The Parish Clerk reported that he had received
correspondence from NCC regarding the cessation of a number of local bus services including the West
Dereham market day service (Coach service 12). The Parish Clerk noted that this came into effect of
24th December 2019 and apologised that the recent December village newsletter reported incorrectly
the date of 24th February 2020. The Parish Clerk added that there had been several items of
correspondence from NCC on the service changes and that whilst the NCC had named a number of
possible alternative service providers to approach, the problem appeared to be new legislation coming
into effect in January 2020 that stipulated the need to comply with new regulations (Public Service
Vehicle Accessibility Regulations), particularly with regard to disabled access. The Parish Clerk noted
that he understood that local service providers were not willing to invest in fleets of new compliant
buses. KG observed that most of the local bus users were able-bodied people and suggested that
concerns were raised with Councillor Brian Long, leader of BCKLWN and mentioned the irony of having
bus passes but not having a service to use them on.
6.2.2. A134 Tottenhill to Thetford Local Safety Scheme – The Parish Clerk reported receipt of
correspondence from NCC concerning information of a series safety schemes along the A134
commencing on 3rd March 2020, including speed reductions. The Parish Clerk noted that over a period
of the past 6 years, it was reported that there had been 108 accidents including 5 fatalities in a variety
of weather conditions along the stretch of road in question. The Parish Clerk commented that the
scheme includes a proposal to carry out some form of improvement at the junction of Lime Kiln Road
and the A134.
KG commented that he had been made aware of a planned roundabout being sited at the
Stradsett/Foldgate junction of the A134.
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6.2.3. Basil Road, Vehicles Speeding – The Parish Clerk reported that a Parishioner had raised a
concern of vehicles travelling at speed at the first bend in Basil Road (Station Road end), where there is
poor visibility of traffic approaching from the opposite direction. The Parishioner had offered to
provide one or two concave traffic mirrors if agreement could be obtained from either NCC or the local
landowner to install them. A Parishioner raised the concern of a low sun effect with a mirror in place.
The Parish Clerk noted that if the mirror was installed, its positioning should not be affected by the sun.
It was agreed that the Parish Clerk would thank the Parishioner and approach NCC for further advice.
6.3 Handyman’s Report
6.3.1 Moved the speed monitor from The Row to Lime Kiln Road and changing the battery before the
move to the next site.
6.3.2 Cleared the pathway of weeds to the War Memorial in St Andrew’s Churchyard in preparation for
the Remembrance Sunday service, including the pruning back of an overhanging tree and clearing
some undergrowth.
6.3.3 Attended the cemetery to trim back the perimeter hedging. Unfortunately, the Handyman had
reported that on two occasions he had been thwarted in achieving much progress due to problems
with a mobile power generator. A further plan to complete the work was being considered with the
Parish Clerk.
6.4 Police Report
The Parish Clerk noted he had no information to report. In response to a question from a Parishioner,
LH commented that the local police do not have a liaison officer, but do hold occasional surgeries in
local villages. The Parish Clerk noted that when he receives local police information, he adds the details
to the Parish website.
6.5 Village Hall Report
The Parish Clerk commented that he had received an update that there is currently a ‘pro tem’ Village
Hall Management Committee. The Parish Clerk noted that these details had been circulated in the
recent village newsletter and that the latest information received was that the committee was pleased
to receive three nominated new members appointed to the ‘pro tem’ committee, Tom Foy,
representing the West Dereham Parish Council, Juliet King and Pam Bullas representing the West
Dereham Heritage Group.
6.6 Glazewing Report
The Parish Clerk reported the proposed liaison meeting with Glazewing management was set for 12th
December. KG noted that due to work commitments he was now unable to attend. A Parishioner
commented that he was still encountering lorries bound for the Glazewing site on Bath Road. SP noted
that she was ringing Glazewing on the occasions when she observed their vehicles in Church Road. TF
requested that if Parishioners observe Glazewing vehicles in the Church Road area to report them to
the Glazewing office.
7. Finance Report
7.1 Accounts for October 2019 – Payments
LH noted that although Councillors would note and approve the planned payments, the signing of
cheques would have to be deferred.
7.1.1 Cash Flow October 2019 – The Parish Clerk distributed copies of the Cash Flow to the meeting.
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The Parish Clerk noted income of £150.00 received for a cemetery fee. The Parish Clerk reported that
the October expenditure aggregated to a total of £1450.38 and that this included the advanced
December salary for the Parish Clerk and the Village Handyman’s monthly allowance payment, as a
result of the Parish Council not meeting in January 2010.
7.1.2 Cheque Payments for Approval for October 2019 – The Parish Clerk displayed the itemised
pending payments on the overhead projector. The Parish Clerk noted the following payments that
were due.
Payee
Cheque
No Net VAT Gross Remarks
Norfolk Association of Local
Councils 101128 £23.94 £0.00 £23.94 Purchase of Councillors Finance Guides
R. Poole £84.47 £0.00 £84.47 Handyman’s Payment. Expenses &Travel – Nov 19
R. Poole 101129 £10.00 £0.00 £10.00 Handyman’s Advanced Allowance Payment – Dec19
Norfolk Parish Training &
Support 101130 £10.00 £0.00 £10.00 Chair Networking Session
Peter King £587.56 £0.00 £587.56 Parish Clerk’s salary & expenses – Nov 19
Peter King 101131 £605.41 £0.00 £605.41 Parish Clerk’s advanced salary – Dec19
HMRC £0.40 £0.00 £0.40 Parish Clerk’s PAYE&NIC – Nov 19
HMRC 101132 £6.60 £0.00 £6.60 Parish Clerk’s Advanced PAYE&NIC – Dec 19
Society for Local Council
Clerks 101133 £122.00 £0.00 £122.00 Clerk’s Annual Subscription
Total £1,450.38 £0.00 £1,450.38
7.1.3 LH asked Councillors present if they were content with the payments. All Councillors noted that
they were content. LH noted that the cheques and control processes would be signed off as soon as
possible.
7.2 Setting of the Precept 2020/21
LH asked if there had been any comments received from Parishioners regarding the Precept. The
Parish Clerk responded that he had not received any comments.
The Parish Clerk displayed on the overhead projector a budget showing the items of Income and
Expenditure for the setting of the 2020/21 and noted that the document used was the standard
format applied by Parish Councils.
The Parish Clerk commented that his projection for the current financial year is that there will be an
approximate surplus of £4,229, but that it must be assumed that this is subject to change between
now and 31st March 2020.
The Parish Clerk spoke to each item of Expenditure noting either a proposed increase or decrease in
the budget and highlighting the following items:
Parish Clerk’s salary and HMRC payments – The Parish Clerk is currently on a lower pay scale point
than should be and that will reflect on next year’s budget. Secondly that It is unclear at what level to
set next year’s local authority pay scales as they have not been agreed yet at a national level. LH
commented that she had received local authority advice that a 3% increase would be appropriate at
this time.
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Grounds Maintenance – Noted whilst the expenditure is fixed at £3,900 plus VAT per annum, that
when the work resumes in the new year that will be the third year of a three year agreement.
Cemetery – Noted that the budget has been considerably reduced to just cover the cost of the water
stand pipe as other items of expenditure are not anticipated.
Subscriptions – Noted that there are three subscriptions; National Association of Local Councils are
not increasing their rates for 2020/21; the Information Commissioner and the Society of Local Council
Clerks. These accrue to £328.00.
Training – The Parish Clerk noted that the Training budget had been increased to £700.00 cover the
cost of additional sessions required for new Parish Councillors.
Open Spaces – Noted that this budget line has decreased over several years but is now being set to
£25.00 to cover the charges made by the Environment Agency for the farm tenancy and allotments
land and by BCKLWN for the rental of the recreation area.
Village Handyman – Noted that the budget has been set on the basis of a review of his hours and the
separation of the incidental items required to maintain the village work i.e. paint, repair items. The
working payment has been budget at £2,017.00 and for incidentals at £60.00.
Village Signs, Village Green and Parish Improvements – Noted all been reduced respectively to
£375.00, £250.00 and £300.00.
Recruitment – A new budget line has been set of £100.00 for the recruitment of new staff.
Allotment Deposits – A new budget line has been set of £75.00 as these have not been previously
accounted for as an expenditure item.
Election Fees – Noted expenditure for the May 2019 elections was only £47.63, however it is
necessary to continue to accumulate an Election Fee reserve for the future, set this coming year at a
lower budget of £300.00.
The Parish Clerk noted that the proposed expenditure budget comes to a total of £21,657.09.
The Parish Clerk commented on the Items of Income.
Precept – The Parish Clerk noted that the Parish Council intended to hold the Precept at £17,403.74
That was the same rate as for the current year, 2019/20.
Farm Tenancy – The Parish Clerk noted that the farm tenancy was in its third year and due for renewal
in October 2020, in which case, the new agreement might be lower or higher than the current rate of
£3,000 per annum, but that for the sake of the budget would be held at that rate.
Grant – Noted that West Dereham Parish Council had recently been advised by BCKLWN that they
could claim a grant of £70.00 in addition to its Precept.
The Parish Clerk confirmed that this now meant that a balanced budget had been proposed.
A Parishioner complained that there was little work carried out in Basil Road financed from the Parish
Council budget and that he had previously mentioned the painting of a bridge. The Parish Clerk
responded by noting that the bridge at the junction of Basil and Hilgay Roads had been the last bridge
to be painted. The Parishioner noted that he had taken photographs of the condition of the bridges in
Basil Road and that their painting was the only thing he considered he could obtain of value from by
paying his share of the Precept.
The Parish Councillors agreed to accept the budget and set the Precept as discussed for the 2020/21
financial year.
8. Defibrillators in the Village
Councillors had no updates to report. LH acknowledged that some information had been received
from the Village Hall Committee that Councillors would look at. LH requested that if anybody had any
views as to the siting of a Defibrillator to contact the Parish Clerk.
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9. Farm Tenancy, Posts and Bordering Hedges
KG commented that the post and wire fence on the edge of the farm tenancy is in bad repair and the
allotment hedge on the road side and along the footpath is overgrown. KG noted that he thinks that
some posts should be purchased and placed alongside the existing posts and staple to the wiring. KG
added that the farm tenant should cut back the hedges as soon as possible. KG commented that he
had recently carried out an inspection of the farm tenancy and allotment area and noticed that a
small strip of grass had also been left along the edge of the border fence and added that the farm
tenant should be asked to cut or strim the strip. KG noted that the Parish Councillors were due to
carry out another allotment inspection at the beginning of January.
10. To consider Parish Council Internal Affairs and Policies
10.1 Standing Orders
The Parish Clerk reported that as a result of the proposed amendments at the last Parish Council, it
had been identified that to update the Standing Orders, an additional Retention Policy was required.
The Parish Clerk noted that he had started drafting a Retention Policy but that the work was not yet
completed. It was agreed to put the Standing Orders back on the Agenda of the next Parish Council
meeting.
11. To comment on planning applications currently received – None received
12. Correspondence.
The Parish Clerk reported that all correspondence had been covered by the agenda.
13. To receive further reports/items of business for the next agenda
13.1 TF requested the proposal to provide water butts to the allotments with possible equipment
costs is added to the next Parish Council agenda.
13.2 KG requested that the Telephone boxes be added to the next agenda, as Parishioners had
commented to him about their poor state of upkeep.
14. Date of next meeting
LH noted that the next Parish Council Meeting is due to be held on Thursday 5th February 2020 at
7.30pm.
15. Open Forum
15.1 A Parishioner noted that in the village of Sporle, BT had renovated the village telephone box to a
standard whereby it was able to be used as a library and wondered whether they would be willing to
carry out the similar work in West Dereham.
15.2 A Parishioner asked if there had been any further feedback regarding the cutting back of the
overhanging hedges in the Lime Kiln Area. The Parish Clerk replied that he had not heard anything
further from NCC. The Parishioner also noted that the road line markings at the top of Bath Road at
the junction with A134 were in a poor state and required some attention.
15.3 KG noted that there was a bad pothole in Bath Road opposite the entrance of the property, The
Poplars.
15.4 A Parishioner asked what had happened about the blocking off to the entrance of the Lime Kilns
area of Lime Kiln Road? LH replied that to the best of her knowledge the area had been filled with
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unwanted rubbish but had been asked to remove it. LH added that the land belonged to NCC but was
let on a tenancy agreement. A Parishioner commented that the Environment Agency had become
involved and requested that the tenant take steps to remove the rubbish. KG commented that the
area had become run down and that there was nothing left in terms of interest or heritage value.
15.5 A Parishioner stated that he would like to make the following statement:
I would like to propose vote of thanks and appreciation to the last Village Hall Committee, who resigned en bloc
a few weeks ago
The Village Hall structure that they inherited, left no one in doubt as to the work required to try and return our
valuable village asset into a workable and viable proposition
To name a few challenge’s they faced and completed:
• Sorted out the Village Halls finances, which were in an abysmal state. This was done in a very
professional and transparent manner
• Upgrade repair or replace equipment, throughout the Village Hall, including redecoration of the bar
area. Done by committee, volunteers and donations from third parties, including a grant from the
Parish Council
• Renegotiate and reconfirm contracts, in order to obtain the best financial deal for the Village Hall
• Bring currency and co-ordination to the many processes and procedures required to facilitate the
running of our Village Hall in a safe, legal, efficient and transparent manner
• Raise the level of awareness of our Village Hall, throughout the village and surrounding areas, by
holding various differing functions and events, and their associated publicity, including an updated
Village Hall website
• After several months of operation the committee realised a handsome profit from the Bar operation
and the Kitchen function
As advised, presently the Village Hall is being run by a Pro Tem Chair with an unnamed pro tem committee, it
would seem transparency is not as strong as it should be. Hopefully the effort and actions of the last Village Hall
Committee will be acted on and appreciated by the unnamed pro tem committee and any subsequent elected
Village Hall Management Committee
As a resident of West Dereham, a user of our Village Hall, and in some instances a volunteer at the Village Hall, I
would ask the Parish Council to endorse the thanks to this committee, for their hard work during their tenure,
and as a mark of appreciation!
LH commented that on behalf of the Parish Council, it recognised the hard work of the outgoing
Village Hall Committee and equally wished the new committee well and hope that it is successful in
holding its election and whatever work is required in getting its functioning committee on board.
15 Close of Meeting. The Chair thanked everyone for attending, wished them a Happy Christmas and a
safe winter. The final closure of the meeting was at 8.55pm
Parish Clerk: Peter King – Email: clerk@westderehamparishcouncil.uk Telephone: 01366 502110