West Dereham Parish Council December Minutes

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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
DRAFT MINUTES OF THE WEST DEREHAM PARISH COUNCIL MEETING
ON THURSDAY 5th DECEMBER 2019
HELD AT WEST DEREHAM VILLAGE HALL AT 7.30 pm
PRESENT (Five Councillors):- Tom Foy (TF), Stuart Glover (SB), Keith Gore (KG) and Lorraine Hunt (LH)
Chair and Susan Pepper
In attendance: Peter King, Parish Clerk, and 14 members of the public.
The Chairman welcomed everyone present to the Parish Council Meeting.
Guest Speakers – Mick George (Owner) and John Gough (Planning Director)
From Mick George Ltd.
John Gough – Mick George Ltd. acquired the Frimstone (the name continues to be used) site at Crimplesham
in March 2018 and operations have continued generally as they were previously, it is not a high intensity
quarry. The company are not aware of any issues raised from the local community. The main operations are
currently taking place to the south of Crimplesham Main Road. The company want to move the mineral
processing to the north side of the road where there is less extraction and can be easily screened and is
further away from the village of West Dereham. This is something that the company will be progressing with
the mineral planning authority in the near future and when the applications are ready, they will liaise with
local Parish Councils. The company will be operating on the area at least until 2027.
The company operate a community trust fund, (managed by an independent organisation, Grantscape) of
which the finances are provided by the company’s other operations involving waste, as part of the land fill tax
and communities are eligible to apply via an independent grant scheme for various projects, typically of
between £10,000 and £30,000, but have funded much larger projects i.e. installing a road up to a church in a
remote area. Any Parish Council situated within a 5 mile radius of the company’s operations can make an
application.
Mick George – The type of organisations that can apply for a grant are village halls, schools, churches for
windows doors and heating, also, play equipment for children’s parks. The biggest problem that the company
experience is getting villages to put together a scheme. The company have £800,000 to £900,000 to provide in
grants per annum. In response to questions raised by a Parishioner, Mick commented that an awarded grant
would cover the cost of labour and installation costs as well as any equipment and stated that applicants do
not have to pay 11% towards the company’s charities. Mick noted that questions regarding a MGL Community
Trust Fund application should be addressed to Stuart Costello, Marketing Director (
marketing@mickgeorge.co.uk 01480 499158).
A Parishioner asked that if there are archaeological items discovered in a quarry, what becomes of them? In
response John commented that the items would be sent to the County authority and discussed with the
landowner. The company pay for archaeological surveys in new areas before extraction commences. In
response to a Parishioner’s question, John commented that the company’s applications are similar to the
WRENS (WRG?) grants system set up several years ago. Mick noted that Crimplesham Parish Council had
made a successful grant application. He continued that the application process has 4 deadline dates
throughout each year.
In response to a Parishioner’s question, Mick confirmed that there would be no additional vehicles at the
Crimplesham site. It was noted that the company are applying for a different type of permit to bring the
landfill area back to its original levels, involving the lining (clay or sub-soil) of the quarry that would be difficult
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to manage due to its depth. The filling of the site would involve either transfer of material by dumper truck
across the main road or possibly a conveyor beneath the road, from the other site. In response to a
Parishioner’s question, Mick confirmed that Frimstone do not have any plans to purchase any other local land
for development, including the land at the top of Lime Kiln Road. He noted a discussion that had been held
with a local landowner regarding development of another piece of land, but that that was unlikely to go ahead
and if it was, the local Parish Council would be informed. He added that within the site, there is still a small
area that is to be extracted. He commented that vehicle wheel washers will be introduced to reduce any mud,
etc. and in response to KG’s comments will bring in a road sweeper for deposits on Main Road. He
commented that there operations would not affect the running of the NCC recycling site and noted that in
some areas the boundaries’ screening hedges and trees needed to be increased. In response to a question
from KG about extending the quarrying on the land between the Lime Kiln Road and Bath Road junctions at
the A134, Mick did not confirm the company held an interest and stated that all they were doing was carrying
forward the work that Frimstone had previously started.
In response to a Parishioner’s question, Mick and John agreed to provide contact details for any concerns or
complaints about the site operation for Parishioners to use (customerfeedback@mickgeorge.co.uk – 01480
498907). Mick commented that there were no plans to move extra vehicles to the site, but that at some point
in the future the company would introduce a vehicle for local deliveries for small amounts of concrete mix.
Mick offered to return to a future West Dereham Parish Council meeting if invited and would bring John
Gough if it a matter involved a planning application.
MINUTES FROM THE MEETING
1. Apologies for absence: Councillor Annie Barber
2. Declarations of interest on agenda items
The Parish Councillors confirmed that they had no personal interests for items coming up on the
agenda.
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for
public contributions.
LH asked “Will anyone present be filming, recording, blogging, or tweeting during this meeting?” There
was no response from the members of the public present. LH advised members of the public that if
they wished to comment on any item, before a decision was made, they should raise their hand and
they would be invited to speak.
4. Minutes of the Parish Council Meeting held on 7th November 2019
LH confirmed that all Councillors had seen the minutes of the Parish Council meeting held on 7th
November 2019. The Councillors agreed that they were content that the minutes should be signed as a
true record correcting two typographical errors. LH as Chair signed the minutes.
5. Matters Arising
5.1 War Memorial, St Andrew’s Churchyard – The Parish Clerk reported that he had further inspected
the War Memorial and noted that following a discussion with the village handyman that should there
be any future problems with loose name lettering that it should be possible to carry out repairs.
5.2 Ditches, Church Road – The Parish Clerk reported that he received a message from NCC Flood
Department (NCC-FD) noting that they had commissioned a specialist company to carry out a recent
major survey of the ditches’ pipework in the vicinity of Church Road and at the junctions of Bath Road
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and Lime Kiln Road. The Parish Clerk noted that the survey included a couple of road plans and a report
of 97 pages. The Parish Clerk added that he understood that the report confirmed that there were
points in the pipework where different sized pipes were not properly connected causing blockage
problems. The Parish Clerk commented that he understood that NCC-FD would be devising a plan of
work and that affected parishioners in Church Road would be contacted.
5.3 Grass strips, Silver Birch Tree, Recreation Ground area – The Parish Clerk reported that he had
identified some correspondence from Freebridge Housing stating that they were not responsible for
the ownership and therefore the cutting of a strip of grass in St Andrews Close. The Parish Clerk noted
that he would continue to pursue the ownership by contacting the BCKLWN local authority. The Parish
Clerk added that he would clarify whether BCKLWN were also responsible for the maintenance of a
silver birch tree reported by a Parishioner at the last Parish Council meeting as a cause for concern.
5.4 Local Roads, Muddy Conditions – The Parish Clerk reported that following the last meeting, when
concern was raised of mud deposited by farm vehicles on local roads and particularly, Basil Road that
rainfall over the following days had cleared some sections of mud. The Parish Clerk noted that other
sections of Basil Road still need to be addressed.
5.5 Parish Cemetery, boundary trees – The Parish Clerk reported that he had written to the company
who provide the Parish Council with grounds maintenance concerning the need to cut back the trees
on the boundary of the cemetery.
6. Reports
6.1 Chair’s Report
LH had no report to make. LH noted that at the past 2 Parish Council meetings that speakers had
attended and provided both interesting and useful information and that if anyone had a suggestion of
further organisations that could attend and provide a talk to advise the Parish Clerk.
6.2 Parish Clerk’s Report
6.2.1 Local Bus Service to West Dereham – The Parish Clerk reported that he had received
correspondence from NCC regarding the cessation of a number of local bus services including the West
Dereham market day service (Coach service 12). The Parish Clerk noted that this came into effect of
24th December 2019 and apologised that the recent December village newsletter reported incorrectly
the date of 24th February 2020. The Parish Clerk added that there had been several items of
correspondence from NCC on the service changes and that whilst the NCC had named a number of
possible alternative service providers to approach, the problem appeared to be new legislation coming
into effect in January 2020 that stipulated the need to comply with new regulations (Public Service
Vehicle Accessibility Regulations), particularly with regard to disabled access. The Parish Clerk noted
that he understood that local service providers were not willing to invest in fleets of new compliant
buses. KG observed that most of the local bus users were able-bodied people and suggested that
concerns were raised with Councillor Brian Long, leader of BCKLWN and mentioned the irony of having
bus passes but not having a service to use them on.
6.2.2. A134 Tottenhill to Thetford Local Safety Scheme – The Parish Clerk reported receipt of
correspondence from NCC concerning information of a series safety schemes along the A134
commencing on 3rd March 2020, including speed reductions. The Parish Clerk noted that over a period
of the past 6 years, it was reported that there had been 108 accidents including 5 fatalities in a variety
of weather conditions along the stretch of road in question. The Parish Clerk commented that the
scheme includes a proposal to carry out some form of improvement at the junction of Lime Kiln Road
and the A134.
KG commented that he had been made aware of a planned roundabout being sited at the
Stradsett/Foldgate junction of the A134.
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6.2.3. Basil Road, Vehicles Speeding – The Parish Clerk reported that a Parishioner had raised a
concern of vehicles travelling at speed at the first bend in Basil Road (Station Road end), where there is
poor visibility of traffic approaching from the opposite direction. The Parishioner had offered to
provide one or two concave traffic mirrors if agreement could be obtained from either NCC or the local
landowner to install them. A Parishioner raised the concern of a low sun effect with a mirror in place.
The Parish Clerk noted that if the mirror was installed, its positioning should not be affected by the sun.
It was agreed that the Parish Clerk would thank the Parishioner and approach NCC for further advice.
6.3 Handyman’s Report
6.3.1 Moved the speed monitor from The Row to Lime Kiln Road and changing the battery before the
move to the next site.
6.3.2 Cleared the pathway of weeds to the War Memorial in St Andrew’s Churchyard in preparation for
the Remembrance Sunday service, including the pruning back of an overhanging tree and clearing
some undergrowth.
6.3.3 Attended the cemetery to trim back the perimeter hedging. Unfortunately, the Handyman had
reported that on two occasions he had been thwarted in achieving much progress due to problems
with a mobile power generator. A further plan to complete the work was being considered with the
Parish Clerk.
6.4 Police Report
The Parish Clerk noted he had no information to report. In response to a question from a Parishioner,
LH commented that the local police do not have a liaison officer, but do hold occasional surgeries in
local villages. The Parish Clerk noted that when he receives local police information, he adds the details
to the Parish website.
6.5 Village Hall Report
The Parish Clerk commented that he had received an update that there is currently a ‘pro tem’ Village
Hall Management Committee. The Parish Clerk noted that these details had been circulated in the
recent village newsletter and that the latest information received was that the committee was pleased
to receive three nominated new members appointed to the ‘pro tem’ committee, Tom Foy,
representing the West Dereham Parish Council, Juliet King and Pam Bullas representing the West
Dereham Heritage Group.
6.6 Glazewing Report
The Parish Clerk reported the proposed liaison meeting with Glazewing management was set for 12th
December. KG noted that due to work commitments he was now unable to attend. A Parishioner
commented that he was still encountering lorries bound for the Glazewing site on Bath Road. SP noted
that she was ringing Glazewing on the occasions when she observed their vehicles in Church Road. TF
requested that if Parishioners observe Glazewing vehicles in the Church Road area to report them to
the Glazewing office.
7. Finance Report
7.1 Accounts for October 2019 – Payments
LH noted that although Councillors would note and approve the planned payments, the signing of
cheques would have to be deferred.
7.1.1 Cash Flow October 2019 – The Parish Clerk distributed copies of the Cash Flow to the meeting.
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The Parish Clerk noted income of £150.00 received for a cemetery fee. The Parish Clerk reported that
the October expenditure aggregated to a total of £1450.38 and that this included the advanced
December salary for the Parish Clerk and the Village Handyman’s monthly allowance payment, as a
result of the Parish Council not meeting in January 2010.
7.1.2 Cheque Payments for Approval for October 2019 – The Parish Clerk displayed the itemised
pending payments on the overhead projector. The Parish Clerk noted the following payments that
were due.
Payee
Cheque
No Net VAT Gross Remarks
Norfolk Association of Local
Councils 101128 £23.94 £0.00 £23.94 Purchase of Councillors Finance Guides
R. Poole £84.47 £0.00 £84.47 Handyman’s Payment. Expenses &Travel – Nov 19
R. Poole 101129 £10.00 £0.00 £10.00 Handyman’s Advanced Allowance Payment – Dec19
Norfolk Parish Training &
Support 101130 £10.00 £0.00 £10.00 Chair Networking Session
Peter King £587.56 £0.00 £587.56 Parish Clerk’s salary & expenses – Nov 19
Peter King 101131 £605.41 £0.00 £605.41 Parish Clerk’s advanced salary – Dec19
HMRC £0.40 £0.00 £0.40 Parish Clerk’s PAYE&NIC – Nov 19
HMRC 101132 £6.60 £0.00 £6.60 Parish Clerk’s Advanced PAYE&NIC – Dec 19
Society for Local Council
Clerks 101133 £122.00 £0.00 £122.00 Clerk’s Annual Subscription
Total £1,450.38 £0.00 £1,450.38
7.1.3 LH asked Councillors present if they were content with the payments. All Councillors noted that
they were content. LH noted that the cheques and control processes would be signed off as soon as
possible.
7.2 Setting of the Precept 2020/21
LH asked if there had been any comments received from Parishioners regarding the Precept. The
Parish Clerk responded that he had not received any comments.
The Parish Clerk displayed on the overhead projector a budget showing the items of Income and
Expenditure for the setting of the 2020/21 and noted that the document used was the standard
format applied by Parish Councils.
The Parish Clerk commented that his projection for the current financial year is that there will be an
approximate surplus of £4,229, but that it must be assumed that this is subject to change between
now and 31st March 2020.
The Parish Clerk spoke to each item of Expenditure noting either a proposed increase or decrease in
the budget and highlighting the following items:
Parish Clerk’s salary and HMRC payments – The Parish Clerk is currently on a lower pay scale point
than should be and that will reflect on next year’s budget. Secondly that It is unclear at what level to
set next year’s local authority pay scales as they have not been agreed yet at a national level. LH
commented that she had received local authority advice that a 3% increase would be appropriate at
this time.
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Grounds Maintenance – Noted whilst the expenditure is fixed at £3,900 plus VAT per annum, that
when the work resumes in the new year that will be the third year of a three year agreement.
Cemetery – Noted that the budget has been considerably reduced to just cover the cost of the water
stand pipe as other items of expenditure are not anticipated.
Subscriptions – Noted that there are three subscriptions; National Association of Local Councils are
not increasing their rates for 2020/21; the Information Commissioner and the Society of Local Council
Clerks. These accrue to £328.00.
Training – The Parish Clerk noted that the Training budget had been increased to £700.00 cover the
cost of additional sessions required for new Parish Councillors.
Open Spaces – Noted that this budget line has decreased over several years but is now being set to
£25.00 to cover the charges made by the Environment Agency for the farm tenancy and allotments
land and by BCKLWN for the rental of the recreation area.
Village Handyman – Noted that the budget has been set on the basis of a review of his hours and the
separation of the incidental items required to maintain the village work i.e. paint, repair items. The
working payment has been budget at £2,017.00 and for incidentals at £60.00.
Village Signs, Village Green and Parish Improvements – Noted all been reduced respectively to
£375.00, £250.00 and £300.00.
Recruitment – A new budget line has been set of £100.00 for the recruitment of new staff.
Allotment Deposits – A new budget line has been set of £75.00 as these have not been previously
accounted for as an expenditure item.
Election Fees – Noted expenditure for the May 2019 elections was only £47.63, however it is
necessary to continue to accumulate an Election Fee reserve for the future, set this coming year at a
lower budget of £300.00.
The Parish Clerk noted that the proposed expenditure budget comes to a total of £21,657.09.
The Parish Clerk commented on the Items of Income.
Precept – The Parish Clerk noted that the Parish Council intended to hold the Precept at £17,403.74
That was the same rate as for the current year, 2019/20.
Farm Tenancy – The Parish Clerk noted that the farm tenancy was in its third year and due for renewal
in October 2020, in which case, the new agreement might be lower or higher than the current rate of
£3,000 per annum, but that for the sake of the budget would be held at that rate.
Grant – Noted that West Dereham Parish Council had recently been advised by BCKLWN that they
could claim a grant of £70.00 in addition to its Precept.
The Parish Clerk confirmed that this now meant that a balanced budget had been proposed.
A Parishioner complained that there was little work carried out in Basil Road financed from the Parish
Council budget and that he had previously mentioned the painting of a bridge. The Parish Clerk
responded by noting that the bridge at the junction of Basil and Hilgay Roads had been the last bridge
to be painted. The Parishioner noted that he had taken photographs of the condition of the bridges in
Basil Road and that their painting was the only thing he considered he could obtain of value from by
paying his share of the Precept.
The Parish Councillors agreed to accept the budget and set the Precept as discussed for the 2020/21
financial year.
8. Defibrillators in the Village
Councillors had no updates to report. LH acknowledged that some information had been received
from the Village Hall Committee that Councillors would look at. LH requested that if anybody had any
views as to the siting of a Defibrillator to contact the Parish Clerk.
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9. Farm Tenancy, Posts and Bordering Hedges
KG commented that the post and wire fence on the edge of the farm tenancy is in bad repair and the
allotment hedge on the road side and along the footpath is overgrown. KG noted that he thinks that
some posts should be purchased and placed alongside the existing posts and staple to the wiring. KG
added that the farm tenant should cut back the hedges as soon as possible. KG commented that he
had recently carried out an inspection of the farm tenancy and allotment area and noticed that a
small strip of grass had also been left along the edge of the border fence and added that the farm
tenant should be asked to cut or strim the strip. KG noted that the Parish Councillors were due to
carry out another allotment inspection at the beginning of January.
10. To consider Parish Council Internal Affairs and Policies
10.1 Standing Orders
The Parish Clerk reported that as a result of the proposed amendments at the last Parish Council, it
had been identified that to update the Standing Orders, an additional Retention Policy was required.
The Parish Clerk noted that he had started drafting a Retention Policy but that the work was not yet
completed. It was agreed to put the Standing Orders back on the Agenda of the next Parish Council
meeting.
11. To comment on planning applications currently received – None received
12. Correspondence.
The Parish Clerk reported that all correspondence had been covered by the agenda.
13. To receive further reports/items of business for the next agenda
13.1 TF requested the proposal to provide water butts to the allotments with possible equipment
costs is added to the next Parish Council agenda.
13.2 KG requested that the Telephone boxes be added to the next agenda, as Parishioners had
commented to him about their poor state of upkeep.
14. Date of next meeting
LH noted that the next Parish Council Meeting is due to be held on Thursday 5th February 2020 at
7.30pm.
15. Open Forum
15.1 A Parishioner noted that in the village of Sporle, BT had renovated the village telephone box to a
standard whereby it was able to be used as a library and wondered whether they would be willing to
carry out the similar work in West Dereham.
15.2 A Parishioner asked if there had been any further feedback regarding the cutting back of the
overhanging hedges in the Lime Kiln Area. The Parish Clerk replied that he had not heard anything
further from NCC. The Parishioner also noted that the road line markings at the top of Bath Road at
the junction with A134 were in a poor state and required some attention.
15.3 KG noted that there was a bad pothole in Bath Road opposite the entrance of the property, The
Poplars.
15.4 A Parishioner asked what had happened about the blocking off to the entrance of the Lime Kilns
area of Lime Kiln Road? LH replied that to the best of her knowledge the area had been filled with
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unwanted rubbish but had been asked to remove it. LH added that the land belonged to NCC but was
let on a tenancy agreement. A Parishioner commented that the Environment Agency had become
involved and requested that the tenant take steps to remove the rubbish. KG commented that the
area had become run down and that there was nothing left in terms of interest or heritage value.
15.5 A Parishioner stated that he would like to make the following statement:
I would like to propose vote of thanks and appreciation to the last Village Hall Committee, who resigned en bloc
a few weeks ago
The Village Hall structure that they inherited, left no one in doubt as to the work required to try and return our
valuable village asset into a workable and viable proposition
To name a few challenge’s they faced and completed:
• Sorted out the Village Halls finances, which were in an abysmal state. This was done in a very
professional and transparent manner
• Upgrade repair or replace equipment, throughout the Village Hall, including redecoration of the bar
area. Done by committee, volunteers and donations from third parties, including a grant from the
Parish Council
• Renegotiate and reconfirm contracts, in order to obtain the best financial deal for the Village Hall
• Bring currency and co-ordination to the many processes and procedures required to facilitate the
running of our Village Hall in a safe, legal, efficient and transparent manner
• Raise the level of awareness of our Village Hall, throughout the village and surrounding areas, by
holding various differing functions and events, and their associated publicity, including an updated
Village Hall website
• After several months of operation the committee realised a handsome profit from the Bar operation
and the Kitchen function
As advised, presently the Village Hall is being run by a Pro Tem Chair with an unnamed pro tem committee, it
would seem transparency is not as strong as it should be. Hopefully the effort and actions of the last Village Hall
Committee will be acted on and appreciated by the unnamed pro tem committee and any subsequent elected
Village Hall Management Committee
As a resident of West Dereham, a user of our Village Hall, and in some instances a volunteer at the Village Hall, I
would ask the Parish Council to endorse the thanks to this committee, for their hard work during their tenure,
and as a mark of appreciation!
LH commented that on behalf of the Parish Council, it recognised the hard work of the outgoing
Village Hall Committee and equally wished the new committee well and hope that it is successful in
holding its election and whatever work is required in getting its functioning committee on board.
15 Close of Meeting. The Chair thanked everyone for attending, wished them a Happy Christmas and a
safe winter. The final closure of the meeting was at 8.55pm
Parish Clerk: Peter King – Email: clerk@westderehamparishcouncil.uk Telephone: 01366 502110

Stoke Ferry Parish Council – Vote of Thanks

I would like to say a very big Thank You to the Pump for their support in 2019.
The Pump supplied the main raffle prize at the Summer Fayre and the prize money for the Santa Challenge, as well as giving donations to the Village Hall, Fensong and other charities.
As with most village groups, the committee members give their time freely and the Pump committee generously donate to many village causes, often without any publicity.
The start of a New Year is a good time to thank the Committee members for all their hard work and to say we greatly appreciate the wonderful magazine you produce.
May 2020 see the Pump continue to flourish and provide us with a fabulous village magazine.

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Wrettone PC Minutes August 19

MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT ALL SAINTS CHURCH WRETTON
27th AUGUST 2019
Present: Cllr David Llewellyn – Chairman,
Cllr Mick Peake, Cllr Mandy Peake, Cllr Martyn Cann, Cllr Ian Mack, Cllr Peter Garnett .
Also present: Borough Councillor Colin Sampson
Public Participation
No members of the public present
1. No Apologies for Absence received
2. No declarations of Interest made
3. Approval of Minutes:
The minutes of the meeting held on 02.07.19 were confirmed as a true record following
correction to the road name in item 5.2.
4. Update on matters arising from previous meetings:
• A former parish councillor has agreed to keep an eye on the play area. The reported
situation with pigeon droppings on the play equipment is being monitored and,
although there appears to be less contamination than previously, a volunteer who
offered to help solve the problem will be approached.
• Highways have been contacted regarding the possibility of reducing the 40mph
speed limit along Low Road to 30mph now there are additional dwellings along the
road. However it has been stated that any speed limit reduction along Low Road
would not be supported at this time as the road and environment does not meet the
criteria laid down in the Norfolk County Council speed management strategy and the
accident history is very good.
• Signs for the defibrillator have been purchased and will now be erected in the phone
box.
• The batteries for the SAM vehicle sign do not appear to remain charged for as long
as would be expected. This could be dependant on the amount of times the sign is
triggered to flash its warning speed. The Council will consider purchase of
replacement batteries should it be deemed necessary.
5. Reports
5.1 Chairman’s Report
• The Parish Council website has been migrated across to a word press site which will
be easier to administer. The old website has been replicated with information
updated. The site should be seen as a community asset and other organisations,
such as the Church, could be offered a sub-page on the new site. Ian Mack will
share this offer with the PCC. Councillors were asked to pass any suggested changes
or additions to the website to the Chairman. News of the defibrillator and the “pond”
will be shared on the website and in time additional useful links and council policies
and procedures will be made available.
2424/10/2019
5.2 Clerk’s Report
Correspondence received and passed to Councillors:
• Norfolk ALC Bulletins
• Schedule of works received from grounds maintenance contractors. Grass should
have been cut on 19.08.19 and cuts due on 02.09.19, 30.09.19, with the final cut for this
year scheduled for 14.10.10. Footpaths should now have been cut by contractors on two
occasions as per the contract.
• BCKLWN – Planning Update Session
• NCC preferred option route for Norwich western Link – e-mail dated 17.07.19
• BCKLWN Updates of 25.07.19, 31.07.19, 08.08.19, 15.08.19, 23.08.19
• CAN Newsletter August and Funding News 15.08.19
• Cromer Lane nameplate sign has been reported as missing. BCKLWN to replace.
• Farming and the Highway 08.08.19
• Roadside tree inspection 15.08.19
Highways has stated that the reported missing road sign along Low Road was a 40mph
repeater sign. This is to be replaced with a longer pole.
It has been reported that a gravestone in the Churchyard has been damaged. The grounds
maintenance contractors have been approached to ask if they were aware of this but have
no information.
Areas in the Churchyard are not being maintained and the contractor will be asked about
this and concerns about over spraying along the play area fencing will also be passed to
the contractor.
Highway Engineer Andy Wallace has replied to the request as to how the local members
fund can be spent saying that the fund is for small highways projects or repairs and if the
PC has any thoughts for projects, he will be able to say if they would fit the criteria. A
suggestion was made that work could be undertaken to alleviate flooding issues at the
entrance to Lime House Drove.
5.3 Risk Assessment Update
Noted that the annual play equipment inspection will be due in November. Council agreed
that the same company should be used as in 2018.
6. Accounts were presented and accepted for payment.
Cheques approved for payment
Clerk’s salary £118.44
K & M Lighting Services x2 (streetlight maintenance) £38.64
Website hosting £55.00
CGM grass cutting £234.00
BCKLWN election costs £50.51
Norfolk ALC subs £121.36
Website design £125.00
Signs for defibrillator £96.00
3424/10/2019
Noted that election costs may need consideration in future budgeting and that the cost of
the new website is not part of the 2019/20 budget figures as funds remain from the
transparency grant received.
Finance – @ 31st July 2019:
Community Account £6544.49
Business Premium Account £3462.47
7. Weight restrictions
Sat Nav is sending HGVs down roads unsuitable for such large vehicles. Weight restriction
signage is felt to be misleading and it would be helpful is signs could have “except for
access” added as heavy vehicles are avoiding roads with restrictions but are then trying to
negotiate smaller and less suitable roads as an alternative route. Low Road, which has a
weight restriction, would be a better route for vehicles to take to reach current new
developments in the village rather than lorries traversing Chequers Lane, Cromer Road or
Wretton Row as they are inclined to do.
It was suggested developers should be approached to request that their suppliers are made
aware of unsuitable roads and that pressure should be put on planners for access plans to
be included in planning applications.
8. Play area lease of land
The Parish Council minutes of 14.05.03 state that the lease with the Dioceses for the play
area land will run for 25 years. However until a copy of the lease is seen the expiry date is
uncertain. It was suggested that the PCC should be approached to request a copy of the
lease.
9. Project Updates
9.1 Phone box defibrillator
Signs for the defibrillator will be erected in the phone box and information about the
project will be put into the public domain.
The defibrillator is fully registered with the ambulance service and awareness of the
location and instruction as to how the defibrillator can be used will be published. It will be
stressed however that if in doubt 999 should be dialled first. David Llewellyn and Ian Mack
will liaise to raise awareness and a leaflet drop will be undertaken to promote the
defibrillator.
9.2 “Pond” area
Concern was raised that soil has been deposited in the “pond” and that the area has
become an eyesore. The agreed preferred option to infill the depression is proving to be
too costly to achieve but the Chairman will make further enquiries with British Sugar to see
if they can assist at all with a community project.
Mick Peake will investigate whether the Drainage Board trim the area as it needs to be
managed and this matter will remain an agenda item for the next Parish Council meeting as
a plan is needed on the way forward so the area can be improved.
10. Planning Applications:
10.1 Double storey rear extension forming open plan living accommodation and bedrooms
above at Pangle Cottage, Church Road Wretton Norfolk PE33 9QR 19/01361/F
No objections raised
4424/10/2019
Application received after the agenda was published: 19/01456/F construction of
agricultural storage shed at land rear of former Clover Social Club, Low Road, Wretton
Planners will be asked why planning permission is needed for this agricultural building.
Other Reports – for information only:
• Streetlight out at bottom of Fen Road.
• It was requested that a price be obtained from the grounds maintenance contractor
to add the cost of cutting the grass at All Saints corner and triangle to the cutting
contract.
• Anti-social behaviour which has been taking place by the river will be reported to the
Police.
• Concern was raised that a mobile home has appeared in the driveway of the Old
Gate House.
Chairman’s Signature……………………………………… Date……………

West Dewreham Parish Council MInutes December 19

DRAFT MINUTES OF THE WEST DEREHAM ANNUAL PARISH COUNCIL MEETING
HELD AT WEST DEREHAM VILLAGE HALL AT 7.30 pm
ON THURSDAY 7th NOVEMBER 2019
PRESENT (Five Councillors):- Annie Barber (AB), Tom Foy (TF), Stuart Glover (SB), Keith Gore (KG) and
Lorraine Hunt (LH) Chair
In attendance: Peter King, Parish Clerk, and 14 members of the public.
The Chairman welcomed everyone present to the Parish Council Meeting.
Guest Speaker – Lisa Auker
Taking a stand against Scams’
Lisa Auker from ‘Friends Against Scams’, an organisation that is an initiative by the National Trading
Standards spoke about its aims to help protect and prevent people from becoming victims of scams.
Lisa addressed the following: A scam can happen to anybody of any age and any professional background.
Older victims are more likely to be targeted because they are at home and can be approached on the
doorstep or by telephone. Increasingly, the 17 to 48 year old generation are the largest age group to fall foul
of scammers as users of modern technology i.e. mobile phones, tablets and computers. Also a lot of scams
happen through social media.
Only 5% of scams are reported to the authorities i.e. banks and police mainly due to feeling embarrassed and
it is believed that 5 to 10 billion pounds worth of scams are taking place each year.
There is something called a Circle of Victimisation – A victim first responds to a scam by providing personal
information. The details get added to a criminals list. For as little as 30p that information can be sold on for
identity theft. This can happen by responding to telephone calls, emails or completing and returning mailed
items with personal information. Telephone scammers can listen to background noises during their calls and
direct their conversations accordingly to gain trust i.e. noise of children in the background.
Scare tactics can be employed e.g. your phone line will be cut unless.., there is a problem with your computer
and warnings relating to bank accounts, then requesting account details.
Main forms of Scamming:
Postal – Notification of prize wins of sums of money, but requesting personal and financial information.
Telephone – Line/broadband problems, reported computer problems, software problems (frequently
claiming to be Microsoft) and taking control of personal computers by being allowed to download scam
software that can then access personal and financial information.
Even Flu-jabs from somebody purporting to be from the local GP surgery!
Be very careful to always ensure that a telephone ringtone is always present before making a follow up call
on an enquiry requiring a return call.
ALL banks and building societies have pledged that they will never use a website link in a text message
inviting the user to go an on-line banking site – If concerned or in doubt go to the main website via a
separate route/search.
ALL banking debit and credit cards have a customer service contact number on their reverse side.
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Doorstep – Beware of rogue traders who offer to carry out work. They can either make a large charge, not
carry out any work, or in some cases keep returning when not required. Beware of callers who distract on the
doorstep – do not leave an open front door and walk away from it and be aware of the dangers of a second
person entering through another door of the property.
On-line – Generic emails are sent out in the hope of someone responding and entering information on a false
link to a form or website. Even messages purporting to be from HMRC asking for financial information
Social Media has become a source of available personal information, i.e. date of birth, if the privacy settings
have not been set up carefully. Some business emails have been hacked releasing personal and financial
details.
Other – Fake catalogues received through the post – research and check details. Romance Scams – social
media or dating website, suddenly receive requests for help with medical bills, etc.
What you can do –
Check your passwords for resilience – try howsecureismypassword.net
Safe website should have a ‘closed padlock’ in the search bar – fake websites would not
Check whether your email address has ever been compromised – try haveibeenpwned.com (if it has,
probably best to change any associated passwords).
Top-Tips.
If you receive a mobile call never key in security or personal information during a call. The caller can
recognise the change in the tones of your keys.
Don’t be rushed, listen to your instincts and stay in control
Report any concerns to Action Fraud – www.actionfraud.police.uk
Ensure that your bank always is holding your latest contact details in case they need to ring you or vice-versa.
Further information will be added to the West Dereham Parish Council website when available.
MINUTES FROM THE MEETING
1. Apologies for absence: Councillor Susan Pepper
2. Declarations of interest on agenda items
The Parish Councillors confirmed that they had no personal interests for items coming up on the
agenda.
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for
public contributions.
LH asked “Will anyone present be filming, recording, blogging, or tweeting during this meeting?” There
was no response from the members of the public present. LH advised members of the public that if
they wished to comment on any item, before a decision was made, they should raise their hand and
they would be invited to speak.
4. Minutes of the Annual Parish Council Meeting held on 10th October 2019
LH confirmed that all Councillors had seen the minutes of the Parish Council meeting held on 10th
October 2019. The Councillors agreed that they were content that the minutes should be signed as a
true record. LH as Chair signed the minutes.
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5. Matters Arising
5.1 War Memorial, St Andrew’s Churchyard – The Parish Clerk reported that he was somewhat puzzled
that the loose name lettering appeared to have been stuck back. The Parish Clerk noted he would again
review the work required.
5.2 Ditches, Church Road – The Parish Clerk reported that he had received a response from and
BCKLWN Environmental Health Department (BCKLWN-EHD) noting that after carrying out tests to on
the effluent discharged into the Church road ditches, but reporting they had been unable to identify
the source of the problem . The Parish Clerk added that he had contacted NCC Flood Department (NCCFD)
to ascertain if they were taking any further actions.
5.3 Mick George Ltd. – The Parish Clerk reported that he had extended a new invitation to Mick
George, company owner and a senior colleague to attend the next Parish Council meeting on 5th
December and that he was waiting for confirmation.
5.4 Norfolk County Council – Highways Department (CC-HD), recent village actions – The Parish Clerk
reported that the Highways Rangers had visited the village on 11th October and had carried out a range
of requested work items including the filing of potholes in Church and Basil Roads. The Parish Clerk
noted that the inspection of the bridge in Church Road that had several cracks was still to take place
and had requested attendance to the tarmac pavement on the bend of Church Road that was covered
in moss and weeds and the growth of trees and shrubs overhanging the road in the lime kiln area of
Lime Kiln Road. The Parish Clerk added that he understood that NCC-HD had written to the tenant
responsible for the lime kiln area requested that they take remedial action.
5.5 NCC Consultation – Norfolk Minerals and Waste Local Plan: Preferred Options Consultation – The
Parish Clerk reported that a letter had been circulated to every Parish household in advance of the
Consultation deadline of 30 October and noted that on checking the NCC Planning website that any
submitted comments were not recorded. LH noted that there may have been a change in the process
of submitting and recording comments to NCC Planning. A Parishioner asked if the Parish Council had
submitted any comments. LH responded that the Parish Councillors felt that they would respond
individually if they had wanted rather than as a collective response. The Parishioner expressed her
surprise that the Parish Council had not submitted a response on this occasion. The Parish Clerk added
that he had contacted the Clerks and noted the websites of Crimplesham and Wereham Parish Councils
and gathered that both Councils met bi-monthly and their meetings fell outside of the consultation
period and the matter was noted for retrospective discussion. A Parishioner commented that he had
spoken with Gressenhall Museum Service and they had assured him that the Norfolk County Council
archaeological people would check the site before any final decisions were agreed.
5.6 Silver Birch Tree, Recreation Ground area – The Parish Clerk reported that he had visited the
Parishioner who had raised concerns about children climbing up to 20 feet off the ground on a nearby
silver birch tree to obtain more details. The Parish Clerk suggested that the Handyman might be asked
to cut off a few of the lower branches to prevent access to the upper tree. Parishioner Councillors
voted by a majority to not cut any of the branches from the tree. Another Parishioner raised a concern
that she had seen children walking across the top of the goalpost in the recreation ground area. TF
suggested a sign should be attached to the goalpost stating “Do not climb”.
6. Reports
6.1 Chair’s Report
LH had no report to make.
6.2 Parish Clerk’s Report
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6.2.1 Parish Paths’ Seminar – The Parish Clerk reported that he had attended a Norfolk-wide pathways
seminar noting that the session had been both detailed and complex. The Parish Clerk noted two items
of particular interest that affected the Parish Council from an information pack circulated to delegates
and read out extracts to the meeting;
1. Unrecorded Public Rights of Way – if historic (pre 1949) Public Rights of Way are not registered on
the Norfolk County Council Definitive Map of Public Right of Way by 1 January 2026 they will be
extinguished forever.
2. Parish Council Role – Parish Councils have no specific duties for rights of way unless they are
landowners. However, owing to the legacy going back centuries where parishes were responsible for
highways management (until 20th century) parish councils still have many powers that they can choose
to exercise to improve local paths. Additionally, the power of wellbeing provides town and parish
councils with a general power to spend on any activity which adds to the wellbeing of its community.
A parishioner requested a map of the West Dereham local footpaths and rights of way. The Parish Clerk
agreed to provide the parishioner with a copy. KG noted that a few years ago, there were finger signs
for the public footpaths but noted that a lot of them had been knocked over by the landowners and as
a result the paths had become lost. KG added that the landowners should cut a swathe through the
grass to keep the path open, but many are not tended to deter the public from using them.
6.3 Handyman’s Report
6.3.1 Strimmed the grass verges around the bridges the phone boxes, the safety signs and bend of
Church Road/Lime Kiln Road Checked the three main areas and carried out any litter picking in the
allotments, recreation ground and cemetery.
6.3.2 Moved the speed monitor from Station Road to Hilgay Road and changing the battery before the
move to the next site and trimming back the nearby hedge to improve vision of the monitor.
6.4 Police Report
The Parish Clerk noted he had no information to report.
6.5 Village Hall Report
The Parish Clerk read out the following report received from the Secretary of the Village Hall
Management Committee:
Since the last meeting of the Parish Council the Village Hall has continued to be the venue for regular
users such as Café Cre8, The Heritage Group, Yoga, U3A Quilting Group, U3a Crafting Group. These
regular groups provide an opportunity for people to meet together and develop friendships. They are a
real asset to our community.
The bar has been open on Friday Evenings and Sunday afternoons.
Private functions hosted by the Village Hall have been an Engagement Party, they were so happy with
the evening that they will be looking to book the hall for the Wedding Reception. There was also an
afternoon organised by Cre8. Cre8 is run by St Andrew’s Church and provides a free afternoon for
families to join together and enjoy crafts, stories, songs and a meal. There were 30 children at the
October event, ‘Hidden Treasure’ along with parents, grandparents.
The hall itself has run two events; a Sunday lunch and a Supper and Quiz Night.
By the end of this week our gas supplier should have been changed resulting in a reduction of the
hall’s overheads by around £1000 per year thanks to the work of Peter Bolton.
Many thanks to the people who help to make all of these things happen and also to the people who
come along and use the hall.
5
In addition it was noted that the village hall were holding a Christmas Fayre on Saturday 16th November
between 11.30 and 3.30 with stalls, Father Christmas, lunch, cakes and seasonal music.
A Parishioner noted that change in the gas supplier had been deferred to the following week. LH noted
that the Village Hall Committee were getting together a good calendar of events.
6.6 Glazewing Report
The Parish Clerk reported the proposed ‘liaison’ meeting with Glazewing management and other local
authority officers on 24th October has been cancelled and a new date was set for 12th December, to be
attended by Councillors Keith Gore and Susan Pepper from the Parish Council.
7. Finance Report
7.1 Accounts for October 2019 – Payments
7.1.1 Cash Flow October 2019 – The Parish Clerk distributed copies of the Cash Flow to the meeting.
The Parish Clerk noted income of £1,500 from the second payment for this year’s farm tenancy,
£203.35 from a UK Power (Wayleaves) and £150.00 receipt of a cemetery fee for a burial tablet
providing a total of £1,853.35. The Parish Clerk noted that the October expenditure aggregated to a
total of £1,546.95 with a deferred payment due from the October Parish Council meeting
7.1.2 Cheque Payments for Approval for October 2019 – The Parish Clerk displayed the itemised
pending payments on the overhead projector. The Parish Clerk noted the following payments that
were due.
Payee Cheque No Net VAT Gross Remarks
PKF Littlejohn LLP 101119 £200.00 £40.00 £240.00 External Audit – 2018/19
Holly Landscapes 101121 £487.50 £97.50 £585.00
Ground Maintenance – October
2019
R. Poole 101122 £49.94 £0.00 £49.94
Handyman’s Payment &Travel
Oct19
Royal British Legion – Poppy Appeal 101123 £25.00 £0.00 £25.00 Poppy Wreath
West Dereham Village Hall 101124 £68.60 £0.00 £68.60 Meeting Hire – October 2019
Norfolk Association of Local Councils 101125 £23.94 £0.00 £23.94 NALC Training Publications
HMRC 101126 £36.04 £0.00 £36.04 Parish Clerk’s PAYE & NIC
Peter King (Parish Clerk) 101127 £758.43 £0.00 £758.43 Staff Salary & expenses Oct19
Total £1,649.45 £137.50 £1,786.95
7.1.3 LH asked Councillors present if they were content with the payments. All Councillors noted that
they were content. LH noted that the cheques and control processes would be signed off as soon as
possible.
7.2 Annual Governance and Accountability Return (AGAR) 2018/19 – External Auditor’s Report
The Parish Clerk reported he had received the External Auditors (PKF Littlejohn LLP) final report. The
Parish Clerk commented that there had been a delay in meeting the July deadline for the submission
of the AGAR as a result of the Parish Council being unable to meet at that time and noted that the
Parish Council has legal duty to display in public (noticeboards) and on the Parish website the
‘Exercise of Public Rights’ advertising the dates for the public access to inspect the accounts, if they so
wished. The Parish Clerk continued that once the Parish Council was able to then meet, the Exercise
6
of Public Rights requirement, it was advertised commencing 9th September, however, this created an
overlap of time whereby the closing date exceeded the legal external audit date of 30th September
2019.
The Parish Clerk read out to the meeting a section from the ‘Final External Auditor and Certificate
2018/19 in respect of West Dereham Parish Council NO0507’.
External auditor report 2018/19 – On the basis of our review of Sections 1 and 2 of the AGAR, in our
opinion the information in Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no
other matters have come to our attention giving cause for concern that relevant legislation and
regulatory requirements have not been met.
Other matters not affecting our opinion which we draw to the attention of the authority:
The smaller authority (West Dereham Parish Council) has confirmed that it has not complied with the
governance assertion in Section 1, Box 1 because it failed to approve the AGAR in time to publish it
before 1 July 2019, the date required by the Accounts and Audit Regulations 2015.
We note that the smaller authority did not comply with Regulation 15 of the Accounts and Audit
Regulations 2015 as it failed to make proper provision during the year 2019/20 for the exercise of
public rights, since the period for the exercise of public rights did not include the first 10 days of July.
As a result, the smaller authority must answer ‘No’ to Assertion 4 of the Annual Governance Statement
for 2019/20 and ensure that it makes proper provision for the exercise of public rights during 2020/21.
7.3 Setting of the Precept 2020/21
LH reminded the meeting that the Parish Council sets the annual precept at the December meeting
and invited any comments to be submitted. The Parish Clerk confirmed that the setting of the new
Precept had been advertised in the past two issues of the village newsletter and would be again in the
next edition.
8. Defibrillators in the Village
Councillors had no updates to report.
9. To consider Parish Council Internal Affairs and Policies
9.1 West Dereham Cemetery Regulations
LH asked the Councillors present if they were content with the revised West Dereham Cemetery
Regulations. All Councillors noted they were content. LH noted that the West Dereham Cemetery
Regulations had been revised.
9.2 Standing Orders
LH noted that amendments and updates were required to sections 12, where a check was required on
whether the Parish Council held a retention policy, 18a, 20, 21 and 23. The Parish Clerk was requested
to carry out the amendments for the next Parish Council meeting.
9.3 Financial Regulations
The Parish Clerk noted several possible amendments proposed and taken from the National
Association of Local Council’s Model Guidance Template. It was agreed that Councillors would require
more time to review the range of amendments
10. To comment on planning applications currently received – 19/01796/F – Woodside Barn, The Row,
West Dereham PE33 9RH – Single storey extension to dwelling
The Application was supported by the Parish Councillors.
11. Correspondence.
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The Parish Clerk reported that no correspondence had been received.
12. To receive further reports/items of business for the next agenda
12.1 KG requested that the fencing at the allotments is added to the next Parish Council agenda.
12.2 AB requested that Defibrillators is added to the next Parish Council agenda.
13. Date of next meeting
LH noted that the next Parish Council Meeting is due to be held on Thursday 5th December 2019 at
7.30pm. LH added that the start time is subject to whether Mr Mick George is able to attend to give a
presentation in which case the meeting will commence at 7.00pm.
14. Open Forum
14.1 In response to a question from a Parishioner, LH commented that the Parish Council usually
increase the Parish Precept in line with the cost of living and consider a budget forecast prepared by
the Parish Clerk that will be before the next meeting. LH noted that any increase to the Parish Clerk’s
pay is governed by the nationally agreed NJC guidelines affecting all local government officers.
14.2 A Parishioner raised concerns about the level of field mud deposited on local roads, particularly
Basil Road where farm vehicles where recently accessing adjacent fields. TF suggested that local farm
owners should be emailed advising them of their responsibilities to sweep the roads. KG commented
that during the next day there was a programme organised by the Highway Rangers in Basil Road to
clean out the drainage grits. In response to a question from a Parishioner, KG stated that there is a
statutory requirement to clean the road and the Police can be contacted and involved on the matter.
LH commented that it was about reminding landowners of their responsibilities.
14.3 A Parishioner requested that the trees around the Cemetery were due their annual autumn
cutback.
14.4 A Parishioner noted that a strip of grass opposite her property in St Andrews Close required
cutting. LH noted that this matter had been considered in the past and ownership of the land had not
been identified by a local authority. LH commented that Freebridge and BCKLWN could be
approached again noting that the matter had been raised once again.
14.5 A Parishioner raised concerns about continuous blocked drains at the east end of Hilgay Road
noting that whilst they are frequently emptied by NCC Highways, as soon as there is a further heavy
rainfall the drains become full again and flooding occurs suggested there is a more serious problem.
15 Close of Meeting. The Chair thanked everyone for attending and final closure of the meeting was at
8.58pm
Parish Clerk: Peter King – Email: clerk@westderehamparishcouncil.uk Telephone: 01366 502110