West Dereham Parish Council – February Meeting

1
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
DRAFT MINUTES OF THE WEST DEREHAM PARISH COUNCIL MEETING
ON THURSDAY 6th FEBRUARY 2020
HELD AT WEST DEREHAM VILLAGE HALL AT 7.30 pm
PRESENT (Four Councillors):- Stuart Glover (SB), Keith Gore (KG), Lorraine Hunt (LH) Chair and Susan
Pepper (SP)
In attendance: Peter King, Parish Clerk, and 4 members of the public.
The Chairman welcomed everyone present to the Parish Council Meeting.
MINUTES FROM THE MEETING
1. Apologies for absence: Councillor Tom Foy
2. Declarations of interest on agenda items
The Parish Councillors confirmed that they had no personal interests for items coming up on the
agenda.
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for
public contributions.
LH commented that usually at this point, the Chair asks the meeting if ‘anybody present is going to be
recording, blogging or tweeting?’, but reported that at a recent Chairperson’s Network meeting she
attended that she was advised that there is no obligation for anybody to confirm any of these means of
media and that therefore there seems little point in asking this question and that from hereon, she will
not ask this question. LH reported that the meeting is recorded to assist the Parish Clerk in the writing
of the minutes.
4. Minutes of the Parish Council Meeting held on 5th December 2019
LH confirmed that all Councillors had seen the minutes of the Parish Council meeting held on 5th
December 2019. The Councillors agreed that they were content that the minutes should be signed as a
true record. LH as Chair signed the minutes.
5 Minutes of the Extra-Ordinary Parish Council Meeting held on 16th January 2020
LH confirmed that all Councillors had seen the minutes of the Extra-Ordinary Parish Council meeting
held on 16th January 2020. The Councillors agreed that they were content that the minutes should be
signed as a true record. LH as Chair signed the minutes.
6. Matters Arising
6.1 Mick George Ltd. – The Parish Clerk reported that he had posted contact details for the Mick
George Community Trust Fund department and a contact for any comments or complaints concerning
the company onto the Parish Council website.
6.2 Ditches, Church Road – The Parish Clerk reported that he had not received any new updates for any
further proposals from the Norfolk County Council (NCC) – Flood Department.
6.3 Grass strips, St Andrews Close – The Parish Clerk noted that for several years there had been an
ongoing question concerning ownership of two strips of grass in St Andrews Close and the appropriate
authority responsible for their grass cutting. The Parish Clerk commented that he had contacted
Borough Council of King’s Lynn and West Norfolk (BCKLWN) and had received notice that they were
responsible for cutting the grass and would be adding this to their future schedule of work.
2
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
6.4 Parish Cemetery, boundary trees – The Parish Clerk reported that he had contacted the grounds
maintenance company concerning the need to cut back the trees on the boundary of the cemetery and
that the work had now been carried out.
6.5 Local Village Bus Services – The Parish Clerk reported that he had written to Councillor Brian Long
of BCKLWN for any assistance who had responded and noted that “unfortunately there is no leverage
over bus operators as previously a subsidy was paid for some routes, now because of the increasing
burden to provide free bus pass travel companies are gradually pulling back from rural routes. The
Borough Council is not funded as a transport body so have to look to Norfolk County, they have already
taken a position that they must maintain free bus passes and as such have made their position public. It
is certainly not a good situation, however dial a bus services are still available, albeit this is not as
helpful as a routine service.” The Parish Clerk added that he would identify any local dial-a-ride contact
details and add them to the Parish Council website.
6.6 Police Information – The Parish Clerk noted that any information he receives affecting local
services or impending public meetings is added to the Parish Council website.
6.7 Lime Kilns area – The Parish Clerk noted that the hedges and trees in the Lime Kilns area of Lime
Kiln Road had now been cut back as previously requested.
6.8 Potholes, Bath Road – The Parish Clerk noted that a strip of Bath Road had been repaired in
December, however, new potholes had appeared in West Dereham Road and Bath Road had been
reported to NCC Highways. Councillors noted that on several roads in West Dereham the Highways
team had highlighted and identified several new pothole areas in preparation for repair.
7. Reports
7.1 Chair’s Report
LH reported that Councillor Annie Barber had officially resigned from West Dereham Parish Council. LH
added that following a meeting of Parish Councillors, Tim Glover had been co-opted onto the Council
and would be present at the March meeting.
7.2 Parish Clerk’s Report
7.2.1 Repairs to Bridge at Watering Cottages, Ryston Road and Temporary Road Closure – The Parish
Clerk reported that the Bridge had been closed since 22nd December following heavy rainfall that
caused one side of the bridge to disintegrate and leading to the road being closed. The Parish Clerk
commented that the initial time required to carry out repairs had been subsequently extended. The
Parish Clerk noted that he had been advised by NCC that the work should be completed by Tuesday
11th February.
7.2.2. Flooded Bridle Path – The Parish Clerk reported that he had received a message and a
photograph of a badly flooded bridle path from a Parishioner. The Parish Clerk added that he would
contact the NCC Footpath department for advice.
7.2.3 Meeting with new NCC Highways Area Manager – The Parish Clerk noted that he had a meeting
planned with the new local senior manager to show him the village and look at some of the
outstanding concerns, including the condition of two bridge structures, unresolved flooded drains and
the sweep of a couple of roads. The Parish Clerk requested that anybody present should alert him to
any other outstanding items of concern. A Parishioner noted her concern at the condition of the verge
along a section of Lime Kiln Road.
7.3 Handyman’s Report
The Parish Clerk noted that the report covered the two months of December and January.
7.3.1 Moved the speed monitor on three occasions during this period and is currently positioned in
Hilgay Road. Between the repositioning of the speed monitor, the battery is replaced by a re-charged
one.
3
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
7.3.2 Attended the cemetery on several occasions to trim back the perimeter low level hedging and
remove the resulting greenery to another site for disposal.
7.4 Police Report
The Parish Clerk noted he had added information onto the Parish Council website and had also
advertised in the recent village newsletter of a Special Constable Recruitment Event taking place at the
Sandringham Centre at RAF Marham on Saturday 8th February.
7.5 Village Hall Report
7.5.1 SP noted that at the December Parish Council meeting, a statement had been read out
concerning the resignations of some of the previous Village Hall Management Committee (VHMC)
members. SP added that as one of the Parish Councillor representatives to the VHMC she had agreed
to read out a response from the Village Hall Pro Tem committee:
“Further to the statement made by a parishioner at the last Parish Council meeting the Pro-Tem
Committee wishes to respond to the comments made as follows, in the order in which they were
published: It is a surprise that the parishioner considers that the last Village Hall Management
Committee resigned ‘en-bloc’ and wishes to correct the matter accordingly:-
• Of the five ‘elected’ members one did not resign and remains in office.
• Of the co-opted and appointed members of that committee the majority still remain in post.
• It should be noted that three of the ‘elected’ members who resigned at different times did so in
breach of the ‘Code of Conduct’ they accepted upon appointment and the terms of the Trust Deed
and as a result would be ineligible to stand again for office should they so consider.
The Village Hall finances upon handover were healthy to a combined total of over £4000, a sum which
many other halls would be envious of. Why the parishioner considers this an ‘abysmal state’ is beyond
comprehension. The Treasurer, assuming the office within the now defunct management committee, is
the only elected member of that committee remaining. The matter of the upgrade of equipment has
incurred considerable cost, which without significant donations would have been financially reckless.
This coupled with uncoordinated meetings and improperly recorded minutes might question the validity
of decisions made and attributed actions by the previous Management Committee. The renegotiation
of contracts was and still is a matter of ongoing efforts which continues to take focus within the Pro-
Tem Committee and was not unique to the now defunct Management Committee. In respect of the
processes and procedures this was again a matter commenced long before the Management
Committee took office. Indeed it is recorded as to their resistance to certain policies and documents
which we are led to believe was one of the reasons for the elected Committee Members to resign over a
two week period. The Parish Council has had an appointed representative on the Village Hall
Management Committee throughout this transitional period and has also recently appointed Councillor
Tom Foy to act as an additional appointed member. Pam Bullas and Juliet King are the appointed
committee members representing (West Dereham Heritage Group). These new appointments were
recorded at the PC meeting on 5th December 2019. The Pro Tem Committee issued a notice in the
December Village Newsletter informing residents of the present situation. Finally it should be noted
that: The Pro-Tem Committee can only operate for six months – The term of office will conclude on
the 24th May 2020. With this knowledge the Pro-Tem Committee will be formally requesting the Parish
Council commences the election process for five elected members within the next few months. The
residents of West Dereham should be made aware that, under the terms of The Charity Commission
and Trust Deed, that without five elected members the village hall will be forced to close. West
Dereham Pro Tem Management Committee – January 2020”
The VHMC Treasurer reported that she is currently paying out a number of bills and that a Saturday
morning café has recently started, between the hours of 10.00 and 12.30am and the bar is open on
Fridays evenings and Sunday afternoons and is looking to see if can open again on Tuesday evenings.
The Treasurer confirmed that the VHMC is only upholding the existing bookings until the longer term
4
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
future of the hall is assured. LH noted that the Parish Council has discussed the requirement to hold a
further election and is now looking to set a date. The Parish Clerk noted that it is likely that the election
will be held before 20th April.
7.5.2 The Parish Clerk reported that Juliet King, West Dereham Heritage Group representative has
resigned from the VHMC.
7.5.3 The Parish Clerk reported that he had received a letter from the Village Hall Pro Tem Secretary
that also reinforces the point that the Pro Tem Management Committee needs cease its role by 24th
May 2020 and also refers to the breaches of the VH Code of Conduct and reference to the VH Trust
Deed.
7.5.4 The Parish Clerk reported that he has received the most recent version of the VH Trust Deed. The
Parish Clerk noted that the Parish Council has decided to take legal advice regarding the structure of
the document. LH noted that the Parish Council is composed of mainly new Councillors and as result
wants to clarify for peace of mind an overview of the document.
In response to a question from a Parishioner, LH commented historic financial details could not be
discussed as the matter was in the hands of the Police and that the Parish Council were advised that it
could take up to 18 months before any investigation was completed. In response to a comment from a
Parishioner, LH acknowledged that many, but not all, of the current village hall pro tem committee
would have had some level of knowledge of the investigation, whilst many of the previous members of
the VHMC would not have had the same knowledge. LH noted that the advice received from the Police
was that the Parish Council were unable to discuss the matter and had not received any feedback to
date. LH added that the situation would improve if a conclusion could be sought and things could move
on for the sake of the future of the village hall. A Parishioner raised the question the role and the
membership of the West Dereham Village Trust and their financial connections to the Village Hall and
asked when did they hold their AGM? LH commented that it was her understanding that they were set
up at the time of the sale of the new/old school in Church Road, about 20 years ago; a decision was
made to sell the school; as a result the sale money was put into the Village Trust and the finances were
then lent for the refurbishment of the village hall and now that loan is being repaid by the VHMC. LH
noted that the Village Trust send a report to the Annual Parish Meeting that takes place every April.
The Parish Clerk noted that the details of the Village Trust would available on the Charity
Commissioner’s website.
A couple of Parishioners questioned the authority of the VH Code of Conduct policy in respect to its
application to different past and present VHMC members and were concerned at how some previous
committee members had been treated leading up to their resignations.
LH commented that the Village Hall has been a challenge for everybody involved and hoped that the
situation could now move forward. SP added that unless people come forward at the election willing to
run the Village Hall, then there was a real danger that the facility would be lost. LH thanked everyone
for their views and comments and stated that now was the time to focus on holding an election sooner
rather than later.
5
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
7.6 Glazewing Report
SP reported on the liaison meeting held at the Glazewing site on 12th December. SP noted that she
attended the meeting with Brian Long (BL) [Chair of the meeting] NCC, Jonathon Miles (JM), Director,
Glazewing Ltd., Richard Stimson, Compliance Manager, Glazewing Ltd., Stephen Daw – Stephen M. Daw
Ltd. and Steven Halls (SH), Planning NCC. The meeting started with a tour of the site. It was noted that
the Bano Machine has been temporarily removed from the site. BL confirmed that the licence has been
approved and JM confirmed they will be bringing the Bano back when they obtain enough contract
work that will require it. The wall to reduce noise from the Bano had not been built and this will be
reviewed when the machine returns. The problem of surface and foul water has been dealt with by an
upgrade in the drainage system to prevent it leeching into nearby farm land. SH confirmed that 2000
hedging plants had been planted and were considered to be healthy along the boundary but 17 trees
are still to be planted on the north boundary. JM referred to the two fires which occurred in the yard
and suggested that investigations on both leaned towards arson. Some small fires had been reported
but found not to have been from Glazewing site. Thermal Imaging as well as CCTV is installed and
monitored constantly.
In response to SP’s question about Parishioner’s complaints JM replied that they had not received any
recent Parishioners complaints and that nearby residents of Station House are happy with the
company’s activities. When asked about the status of the company JM noted that the reason things
have been a bit quieter recently was because they had lost a contract but were actively seeking new
contracts.
SP raised the concern of the routes that some of the lorry drivers were taking through the village,
particularly those coming off the A134 and using Bath or Lime Kiln Roads and entering Church Road
where an under a 7.5 ton limit was in place on those very narrow roads. JM responded that he
recognised the problem and that Glazewing has provided an e-mail with the ‘preferred noting-route’ to
other party’s vehicles, but did not consider it was their responsibility to take any further actions. The
matter of better signage was discussed and BL agreed to approach NCC Highways.
SP invited JM to attend a future Parish Council meeting to which he seemed agreeable. SP noted that
no further date had been set for a future meeting. SP requested that if there are any future concerns
about routes taking by lorries going to or from the Glazewing site to contact and advise the company.
SG reported that on several occasions he had stopped lorries and asked them to return to the A134. LH
asked the Parish Clerk to follow up the signage with BL. The Parish Clerk noted previous
correspondence received regarding the A134 Tottenhill to Thetford Local Safety Scheme and
questioned whether additional signage might become part of that project.
8. Finance Report
8.1 Accounts for December 2019 and January 2020 – Payments
8.1.1 Cash Flow January 2020 – The Parish Clerk distributed copies of the Cash Flow to the meeting.
The Parish Clerk noted income of £31.45 received for a cemetery fee and bank interest. The Parish
Clerk reported that the January expenditure aggregated to a total of £935.24.
8.1.2 Cheque Payments for Approval for January 2020 – The Parish Clerk displayed the itemised
pending payments on the overhead projector. The Parish Clerk noted the following payments that
were due.
6
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
Payee
Cheque
No Net VAT Gross Remarks
Anglian Water 101134 £14.62 £0.00 £14.62 Stand pipe tap in Cemetery – Quarterly payment
R. Poole 101135 £129.73 £0.00 £129.73
Handyman’s Payment. Expenses &Travel – Dec19 &
Jan20
Norfolk Association of Local
Councils 101136 £50.00 £10.00 £60.00
Neighbourhood Awareness Training attended by LH
and the Parish Clerk
Peter King 101138 £702.33 £0.00 £702.33
Parish Clerk’s salary & expenses for January 2020
and back pay due from May 19 to Dec 19 inclusive
HMRC 101137 £28.56 £0.00 £28.56 Parish Clerk’s PAYE&NIC – Nov 19
Total £925.24 £10.00 £935.24
8.1.3 LH asked Councillors present if they were content with the payments. All Councillors noted that
they were content. LH noted that the cheques and control processes would be signed off as soon as
possible.
9. Watering Equipment for Allotments
KG commented that a plan was being considered to erect some sort of shelter that would be able to
catch and hold rainwater. It was agreed to defer this matter to the next Parish Council meeting.
10. Parish Telephone Boxes
KG commented that he had received a complaint from a Parishioner about the condition of the
telephone box in Church Road. KG added that Councillors had previously questioned whether they
might contain defibrillators at some point in the future. LH commented that the question of an
electrical supply needed to be confirmed. LH noted that the telephone boxes had been adopted some
years ago at a peppercorn value, however the cost of refurbishment turned out to be higher than was
imagined. LH added that in the past there had been ideas put forward of the telephone boxes holding
a small library or planting. It was agreed that Councillors would look to come up with some further
options and put them forward as a village consultation.
11. To consider Parish Council Internal Affairs and Policies
11.1 Retention of Records Policy (new)
The Parish Clerk introduced the Retention of Records Policy noting its relevance. The Retention of
Records Policy was proposed by LH and seconded by SP and thereby adopted.
11.2 Standing Orders
LH asked the Councillors present if they were content with the amendments made to the Standing
Orders. All Councillors noted they were content. LH noted that the Standing Orders had been
amended and reviewed.
11.3 Financial Regulations
The Parish Clerk commented that periodically that the National Association of Local Councils circulate
recommended updates to Parish Councils including several references to the management of debit
and credit cards that the Parish Council does not hold, internet banking and the EU.
7
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
LH asked the Councillors present if they were content with the amendments made to the Financial
Regulations. All Councillors noted they were content. LH noted that the Financial Regulations had
been amended and reviewed.
11.4 Internal Control Statement
LH asked the Councillors present if they were content with the amendments made to the Internal
Control Statement. All Councillors noted they were content. LH noted that the Internal Control
Statement had been amended and reviewed.
11.5 Risk Assessment
Councillors agreed to defer the review of this policy until the next meeting.
11.6 Travel & Expenses Policy
LH asked the Councillors present if they were content with the amendments made to the Travel and
Expenses Policy. All Councillors noted they were content. LH noted that the Travel and Expenses
Policy had been amended and reviewed.
12. To comment on planning applications currently received – None received
13. Correspondence.
The Parish Clerk reported that he had received a communication from ‘Keep Britain Tidy’ to carry out
a litter picking session in the village. SP agreed to co-ordinate a session during April.
14. To receive further reports/items of business for the next agenda
14.1. KG requested that the subject of Footpaths be added to the next agenda.
14.2 SG commented that the hedges along Hilgay Road need to be cut before the end of February and
a price be obtained for any such work as soon as possible.
14. Date of next meeting
LH noted that the next Parish Council Meeting is due to be held on Thursday 5th March 2020 at
7.30pm.
15. Open Forum
There were no further comments
16 Close of Meeting. The Chair thanked everyone for attending. The final closure of the meeting was at
9.00pm
Parish Clerk: Peter King – Email: clerk@westderehamparishcouncil.uk Telephone: 01366 502110

Stoke Ferry Parish Council – February Meeting MInutes

Page 1 of 5
STOKE FERRY PARISH COUNCIL
Draft (until approved at the next meeting)
Minutes of the Ordinary Meeting held on
Wednesday 5 February 2020 at 7.00 pm in Stoke Ferry Village Hall
Present:
Cllr Jim McNeill (Vice Chair)
Cllr Kit Hesketh-Harvey
Cllr Trudy Mann
Cllr Gail Reeve
Cllr Donna Stocking
Cllr Janet Taylor
Helen Richardson (Parish Clerk and Financial Responsible Person)
Also, in attendance:
Cllr Colin Sampson, BCKLWN
Chris Philpott, Footpath Warden
Public: 1
35/20 Emergency Evacuation Procedures was read by the Chair.
36/20 Openness and Transparency Notice – The Parish Council record the meeting. The Chair notified the public of this. The Chair also advised that any aggressive or abusive behaviour towards members of the Parish Council, staff or members of the public will not be tolerated. If this happens you will be asked to leave and if necessary, the meeting will be suspended.
37/20 To receive and accept apologies for absence – Cllr Sue Lintern (Chair) (Personal Reasons) and Cllr Mandy Leamon (Personal Reasons). Cllr Martin Storey, NCC had also sent his apologies.
38/20 To receive Declarations of Interest from Members on any item to be discussed – Cllr Jim McNeill declared an interest on the payments for approval item and it was agreed that he would not vote.
39/20 To approve the Minutes of the Ordinary Meeting 15 January 2020 – The minutes of the Extraordinary meeting held on 15 January 2020 were proposed for approval as a correct record by Cllr Gail Reeve, seconded by Cllr Janet Taylor, four were in favour and two abstained due to be absent from the meeting.
Buckenham Drive Land Transfer – The Clerk responded to the Borough Council as per minutes in November. The Clerk wrote to all residents in this area to inform them that any garden waste can be taken to the local waste site or via a brown bin that can be purchased from the Borough Council, but not to be deposited on the land behind. The Clerk chased the Borough Council for a response on 20 January and is yet to receive a reply.
Post Box at Bradfield Place – Royal Mail advised they will not place a large post box in this location following their investigation. They have a calculation for measuring the distances of a population to each post box, there were five in Stoke Ferry and they confirmed with the local office that this was sufficient.
Post Office at Whittington Garage – Was due to be progressed in March in terms of logistics of the Post Office being installed at the garage as the application had been approved. It was agreed to monitor the safety of the roads in the area for the residents of Stoke Ferry once it was open.
Pothole Outside Mill Entrance – This had been reported to Highways after the January meeting, they take 6 weeks to inspect and then repair after.
Lynn Road and Bridge Road – Road Surface – Path work had been completed by Highways at the end of January. They had concreted the drain grates on Bridge Road.
Drain Covers outside Village Hall – Highways had resolved.
Page 2 of 5
Mill Liaison Committee – The Clerk emailed the Mill Manager, with the Terms of Reference for the Committee, about restartin meetings and awaites a response. The Clerk also advised him of the unpleasant smells from the factory that had been experienced. The Clerk agreed to copy the BCKLWN into the communications to the Mill in chasing for a reply. It was felt it was important to have the connection with the Mill.
Indigo Streetlights – There was no update currently, but it is progressing via Norfolk County Council who was the proper authority to do so. There was also issues regarding the sewers and the road they needed to progress with the Borough Council. It was agreed that residents should also contact Orbit Housing to advise them of the issue.
Precept Request 2020/21 – The BCKLNWN had confirmed receipt of the request.
40/20 To Receive: Update from the Neighbourhood Working Group
Neighbourhood Plan Working Group
Report to SF Parish Council Meeting Wednesday, Feb 5, 2020
Our work over the last month
1. Meetings: The Working Group met on 18th January (All-Day Planning Workshop) and 21st January (to set DRAFT Vision, Aims and Objectives)
2. Declaration of Interest Forms: All members have completed and shared their Declaration of Interest Forms. These have been handed to the Parish Clerk to be kept on file.
3. Parish Online www.parish-online.co.uk: The Parish Clerk has obtained this useful tool on a 30-day trial period. The Working Group has explored its potential and recommends that the PC agrees to the annual cost of £30/year at its February Meeting.
4. NP website presence:
The PC Website has a Neighbourhood Plan page and contains details of the Working Group. The page content needs to be ratified by the PC.
Jim McNeill, along with members of the Working Group has created a NP WIX website. Upon PC agreement this will go ‘live’ after this evening’s meeting and be linked to via the SFPC website and vice-versa.
Access to the NP website is limited and controlled by Jim McNeill.
5. Expenditure update
– An invoice from Rachel Leggett & Associates has been received and passed to the Parish Clark for pay-ment: Payment: for Hours worked: £960.00 Expenses: £109.41. TOTAL: £1069.41
– An Invoice for hire of the Village Hall for the WG Workshop Day has been passed to the Parish Clerk for payment: £60.00
– An Invoice for cost of a Banner for Consultation Days is due to be passed to the Parish Clerk.
Expenditure claimed by Jim McNeill for Jan 2020
Display Boards (1) for consultation events
£80.99 (inc VAT)
Display Boards (2) for consultation events
£173.80 (inc VAT)
Upgrade of NP WIX website (with 50% discount)
£115.20 (inc VAT)
Domain Name (www.stokeferryplan.co.uk) for 2 years (1st year free):
£11.64 (inc VAT)
Printing cost of flyers for first Consultation Day:
£33.00 (no VAT)
6. The cost of the two sets of display boards needs to be added to the PC Assets Register.
Jim McNeill
Chair, SFNP Working Group
41/20 To Approve: Costs Relating to the Set Up of a New Website for Neighbourhood Plan
Cllr Jim McNeill proposed approval of costs to set up the new website for the Neighbourhood Plan of £126.84, seconded by Cllr Kit Hesketh-Harvey, all were in favour.
42/20 To Approve: Solicitor Costs Relating Investigations into the Ownership of Footpath 17
Page 3 of 5
The solicitor had suggested gather further information by; researching the Norfolk Archives, carrying out a Highways Search and sending a SIM search to the land registry for investigations into the ownership of Footpath 17. The quoted total cost for a Highways search and SIM search plus solicitors costs was £314.Cllr Jim McNeill proposed that the Council conduct its own search with the record office and send the SIM themselves at a cost of £8.50 plus the cost of a plan which would be around £20 and then see if a Highways search was needed, this proposal was seconded by Cllr Kit Hesketh-Harvey, all were in favour. It was agreed to discuss further in March.
43/20 To Approve: Dog Bin on Bridge Road and Waste Collection Costs pending electric placement maps
It was agreed to defer until plans for the area had been received.
44/20 To Approve: Adjustment to Village Gates Project Plan
It was agreed to remove the Wretton Road Village Gates from the project plan due to lack of space for them and closest location would be in Wretton. There were gates on the 40mph at the start of Wretton that was not far from Stoke Ferry and the continued speed limit was 40mph with no increase such as occurs in the other locations on Lynn Road and Bridge Road. Cllr Kit Hesketh-Harvey proposed removal of the Wretton Road gates from the project plan, seconded by Cllr Donna Stocking, all were in favour. Cllr Donna Stocking agreed to attend Furlong Drove with the Clerk to reassess the viability for the gates in this area before purchase.
45/20 To Approve: Spring Litter Pick
It was agreed to hold a litter pick on 26th April, Cllr Donna Stocking proposed, seconded by Cllr Kit Hesketh-Harvey, all were in favour. Cllr Jim McNeill agreed to do the poster. The same risk assessment and safety measures would be untaken as last year which had worked well.
46/20 To Approve: Cutting of Weeds on Graves and Owners Permission
Cllr Janet Taylor agreed to do a notice to display on the notice boards and village pump to advise people that the Council would be removing weeds from graves and for people to get in touch. The Clerk agreed to tell the Handyman to action when it was felt time had exceeded for the public to respond. The Clerk agreed to ask the Handyman to cut the ivy from the base of a tree in the cemetery.
47/20 To Approve: Grounds Maintenance Contract Document and Approval to Sign
The days of Monday and Tuesday were included in the contract. Cllr Janet Taylor agreed to cover the checklist if Cllr Mandy Leamon was unable. It was proposed for approval by Cllr Trudy Mann, seconded by Cllr Donna Stocking, all were in favour.
48/20 To Approve: Review of Co-option Policy
There were no proposed amendments, all were in favour of approving the review Co-option Policy.
49/20 To Approve: Change in Insurance Broker for 2020/21 Insurance (3 Years) to BHIB Ltd
It was proposed by Cllr Gail Reeve to change insurance broker to be BHIB Ltd from 2020/21 for the next three years as Came and Company had come to the end of providing this service, seconded by Cllr Janet Taylor, all were in favour.
50/20 To Approve: Free Subscription for Parish Online following 30 Day Trial as BHIB Ltd Client
Cllr Trudy Mann proposed the free subscription option of Parish Online following approval of being a BHIB Ltd client from 2020/21, seconded by Cllr Kit Hesketh-Harvey, all were in favour
51/20 To Approve: SLCC Clerk Webinars
Cllr Donna Stocking proposed approval of two webinars in the year for the Clerk to have totalling £30 split with two other Councils, seconded by Cllr Gail Reeve, all were in favour.
52/20 To Approve: Change of Ordinary PC Meeting Date from 4th November to 11th November 2020
A change of meeting date from 4th November to 11th November was proposed for approval by Cllr Janet Taylor, seconded by Cllr Jim McNeill, all were in favour.
53/20 To Approve: Third Authorised Signatory for Banking
Cllr Gail Reeve proposed that Cllr Jim McNeill be confirmed as a third authorised signatory for signing cheques, seconded by Cllr Janet Taylor, five were in favour and Cllr Jim McNeill abstained.
Page 4 of 5
54/20 To Approve: Internal Auditor Appointment
It was proposed by Cllr Jim McNeill to commission the work of the Internal Auditor for the 2019/20 accounts as per email for the sum of £20, seconded by Cllr Trudy Mann, all were in favour.
55/20 To Approve: Payments and Accounts Reconciliation to Date
08.02.20
Payments for Approval
Payee
Cheque
Payment for
Net
VAT
Total
Clerk
101859
Clerks Wages and Expenses -Jan 20
358.00
0.00
358.00
HMRC
101860
Jan-20
82.20
0.00
82.20
Rachel Leggett and Associates
101861
Neighbourhood Plan Fees and Costs
1069.41
0.00
1069.41
NALC
101862
Clerk Course Manual
8.32
0.00
8.32
Handyman
101863
Jan-20
50.00
0.00
50.00
SF Village Hall
101864
Village Hall Hire and NP Event
85.00
0.00
85.00
NALC
101865
NP Awareness Session 29.10.19
50.00
10.00
60.00
EON
DD
Streetlighting
80.60
4.03
84.63
Cllr J McNeill
101866
NP Refund of Items
351.02
63.61
414.63
TOTAL
2134.55
77.64
2212.19
Bank Reconcilla-tion
Cashbook
Carried Forward
As at 1 April 2019 £32,782.60
Receipts
£22,447.23
Payments
£16,628.90
Total
As at 2 Feb 2020 £38,600.93
Bank Statements
As at 03.01.20
Community Account – Current
£3,327.98
As at 03.01.20
Business Account
£35,973.10
Plus Unpresented cheques
£700.15
Total
As at 2 Feb 2020 £38,600.93
There is a running account of the Neighbourhood Plan spend from the Parish Council budget and the grant on file.
The payments were proposed for approval by Cllr Kit Hesketh-Harvey, seconded Cllr Janet Taylor, all were in favour, with Cllr Jim McNeill abstaining.
56/20 Urgent Matters – Chairman
Cllr Jim McNeill advised that following a letter from the BCKLWN regarding an application for Asset of Community Value for the Bluebell, a decision would be reached by 7th March.
Following January’s Public Meeting on the future of the pub, a group of local residents have now come together in an effort to ensure the village’s last pub is not lost. This group is call-ing a second community meeting at the Village Hall in the next few weeks.
Cllr Colin Sampson shared that an appeal of the decision to refuse permission to change its status from a public house had just been submitted f to BCKLWN Planning. Cllr Jim McNeill advised that he had kept planninginformed of the group that had formed in the village.
Page 5 of 5
(i) The Duke’s Head premises was back on the market.There were loose pantiles on the roof. It was agreed that the Parish Council contact the Borough Council to request that the owners replace loose pantiles and repair the ridge tiles and make it safe as a matter of urgency.
(ii) Elizabeth Truss MP had raised with the Communities and Housing Minister to explore what options may be available for taking the village hall car park forward.
(iii) Bridge Road. The building plot on the road is progressing. The Bridge Road path had not yet been repaired with a long cracks t of up to 2-3cms in width. The Clerk agreed to update with Norfolk County Highways on the report that its condition was a high risk to the public.
(iv) Pegasus who are agents for Amber REI/2Agriculture had agreed a to a second access road to the proposed Lynn Road development with a new access road from Lynn Road. They were still in discussing the S106 which was currently costed at up to£150k. It was agreed to add this item on the next agenda to discuss further.
57/20 To Receive items of concern & matters to be included on the next agenda from the Parish Council and note forward items
Cllr Kit Hesketh-Harvey left the meeting as well as the member of public.
The Clerk agreed to check the plans in the cemetery regarding the roadway continuation. It was agreed that the Council needed to review the access in the future and the Clerk would note for future items.
Recovery Plan – The document was awaiting a GDPR check before it could be circulated as detailed in the document. It was noted that the document would be sent to the Emergency Planning Team at BCKLWN who the document was primarily a tool for them to use as the correct local authority responsible for over-see Emergency’s.
58/20 Cllr Colin Sampson (BCKLWN) and Cllr Martin Storey (NCC), if in attendance
Cllr Colin Sampson advised that the work on lowering carbon omissions will change continuously in the next few years. The Borough Council were working on their own carbon footprint and any work they would share where needed.
The Footpath Warden had walked Footpath 5 with the Chair and wished to provide the following update. They had walked through Oxborough Road where Highways had done a brilliant job in clearing the path and repairing the steps installed by them and it was now possible to get up to the bank and across the other side of the bypass to the farmers gate. Using various maps ,he and the Chair investigated in which direction footpaths went alongside the charity land which, according to County Hall, was Common Land. They struggled through undergrowth and tried various directions to find out where the path come from in the field. They found that there was a ‘Stoke Ferry Fen Dyke’ in place to take water away to Denver, but its flow was travelling in the opposite direction. They went around to the bridge over the bypass and walked to Bridleway 8 to the other side, and noted again that Highways had carried out a marvellous job in cutting the bushes back and once it had dried out it was felt that it would be a lovely walk. On the 21st January he and the Chair had visited County Hall to seek information on local footpaths and spent over 2 hours looking at the Parish Council minutes from 1950-1964 to see if there was anything generated in them regarding the footpaths at that time, however they drew a blank. He had the Chair will continue to await replies from various people on leads they had. He added that the cut off channel had certain documents which showed paths which had been removed when it was built, but the village seemed to have gained more than lost but efforts would be made to restore some of the access routes connected paths that had been lost. Nothing was definite and there was information to be created and it would be a long ongoing project.
61/20 To Adjourn the meeting to allow for public comments
62/20 Confirm the Date of the Next Meeting – Wednesday 4 March 2020 at 7 pm, Ordinary Meeting of the Stoke Ferry Parish Council
Meeting Closed at 9.15 pm

Wretton Parish Council November Meeting Minutes

1429/12/2019
MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT ALL SAINTS CHURCH WRETTON
4TH NOVEMBER 2019
Present: Cllr David Llewellyn – Chairman,
Cllr Mick Peake, Cllr Mandy Peake, Cllr Martyn Cann, Cllr Peter Garnett, Cllr Paul Williams.
Also present: Borough Councillor Colin Sampson and 1 member of the public
Public Participation
No matters raised
1. Apologies for Absence accepted from:
Apologies for absence received from Cllr Ian Mack.
2. Declaration of Interest made:
Cllr Paul Williams declared an interest in item 11.
3. Approval of Minutes:
The minutes of the meeting held on 27.08.19 were confirmed as a true record.
4. Update on matters arising from previous meetings:
• One battery for the Vehicle Activated Speed Sign is good but it is thought the other
is in need of replacement. Cllr. Martyn Cann offered to investigate replacement.
• It was noted that the grass cutting contractor has quoted £12.50 per occasion to
add cutting the grass triangle at the entrance to Fen Drove and the grass verge at
All Saints, opposite the triangle, to the ground’s maintenance contract. Highways will
be approached to ensure this would be acceptable.
• The signs for the defibrillator have been placed on the phone box and notice has
been posted in the “Pump” stating that the defibrillator is operational. Cllr Ian Mack
is to provide content for a village flyer to promote awareness of the defibrillator.
• The Chairman hopes a village flyer can be compiled and delivered before Christmas.
• It was noted that the Borough Council are aware of a mobile home at the Old
Gatehouse, Wretton and it should be known by the next meeting whether planning
enforcement action will be necessary.
5. Reports
5.1 Chairman’s Report
• The new Wretton Parish Council website is now fully operational but content still
needs to be updated and added to. The website is seen as a community website and
All Saints Church will be asked if they would like a page on the site.
• The Chairman has received a complaint about vehicles parking along Low Road
causing visibility problems.
5.2 Clerk’s Report
Correspondence passed to Councillors:
• Norfolk ALC Bulletins 23.10.19 and 20.11.19. Norfolk ALC AGM to be held at County
Hall 20.11.19
2429/12/2019
• Norfolk Minerals & Waste Local Plan – Preferred Options consultation 10.09.19
• Norfolk PTS Seminar 20.11.19 West Costessey Hall £60 per delegate
• Norfolk PTS training 01.11.19
• Police Newsletters 17.09.19 and 26.10.19. Noted new Inspector for Downham
Market area is Vicky Hebborn. Nearest Police drop-in is at Central Café Feltwell on
07.11.19 1-4pm
• RAF Marham Community Information Event 30.10.19 – e-mail dated 25.09.19
• Local Plan Review 27.09.19
• NCF Grant Funding News 25.10.10
• NCC Budget Consultation 2020/21 23.10.19
• Norfolk Fire & Rescue Services Draft Integrated Risk Management Plan 29.10.19
• Digging up Norfolk 01.11.19
• CPRE Norfolk Voice Newsletter 01.11.19
Other correspondence:
• New Highway Services Manager at Saddlebow. Karl Rands has moved on to be
replaced by Jason Moorse
• House name notification 10 Low Road to be named Paddock View
• Donation request letter received from Citizens Advice Bureau
• Norfolk ALC Seminar Community Well-being, Environment and Parish & Town
Councils
Update from previous meetings
Replanting of hedge – Land at Chequers Road
From BCKLWN “We have issued a formal Notice to secure the replanting of the hedge in
Wretton. It specifies the type of species to be used, when they should be planted and
distances between the individual plants. The Notice has a map which shows the area in
which the plants are to be put, which is the area where the old hedgerow stood. We can be
no more specific than that.”
Play Area Lease
A copy of the lease for the play area has been obtained from the Diocese. The lease is in
place until 25.03.2028.
Other Reports
• Parish Paths Seminar
I attended the Norfolk Local Access Parish Paths Seminar on 28.10.19 and copies of the
presentations have been forwarded to Councillors. It is apparent that Norfolk County
Council (NCC) is keen to stress to Town & Parish Councils that self-help is the way forward
as NCC funding becomes more stretched. It is suggested that Parish Partnership funding is
made use of and that CIL money could help fund works such as footpath maintenance.
• Footpath from Peake Fitness to Stoke Ferry
Highways have notified me that the hedges have been cut back along the footpath but
there has been concern raised that the footpath is too narrow for use by a mobility scooter.
This has been passed back to Highways who have responded to say that works will be
completed when resources permit.
3429/12/2019
5.3 Risk Assessment Update
The Annual play equipment inspection report has been received and considered under item
8.
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
Clerk’s salary £118.44
K & M Lighting Services x2 (streetlight maintenance) £38.64
Poppy wreath donation £18.50
CGM grass cutting £156.00
CGM cutting of footpaths £144.00
Play Equipment Inspection £84.00
HMRC PAYE £44.40
Postage £9.06
Finance at 30.09.19
Community Account £5693.22
Business Premium Account £3464.20
Noted that CIL payment of £1441.01 was received 28.10.19 and is held within the
community account, together with £2196 CIL received previously.
7. Weight Restriction Signage?
The issue of heavy vehicles traversing through the village remains a concern and will
continue to be monitored
8. Play Equipment Inspection Report 2019
Councillors had previously been presented with a copy of the Annual Play Equipment
Inspection Report. No matters have been deemed to need immediate attention and a
working party will undertake the minor works suggested, including trimming back of
overhead branches. The equipment will be monitored for deterioration of the wood in
particular and a slamming plate will be added to the gate.
9. Project Updates
9.1 Phone box defibrillator – all is felt to have gone well with the project to site a
defibrillator in the village phone box. Signs for the defibrillator are now up and lighting of
the box is felt to be adequate.
9.2 Wretton Green “pond” area – Cllr Paul Williams was thanked for clearing the “pond”
area and he will continue to investigate ways to fill the depression.
10. Budget needs and precept request for 2020/21
Councillors were presented with a current budget position and asked to look at this in
preparation for setting the budget and the precept request at the next Parish Council
meeting on January 6th 2020.
4429/12/2019
11. Planning Applications:
11.1 Replacement roof with height increase and two storey extension to dwelling at Oak
Tree, Chequers Road, Wretton, Norfolk PE33 9QS 19/01822/F
No objections
Overlooking on to other properties was considered but felt not to be an issue.
It was noted that a non-material amendment to a planning proposal for Fairview related to
the need to build a sewage treatment plant for the development as no connection could be
made to the main sewer.
12. Other Reports – for information only:
• Councillor Williams offered to fix spikes to the top of the frame of the small swings in
the play area to deter pigeons.
• Investigation will be undertaken as to how Wretton might be designated as a cold
calling zone.
Chairman’s Signature……………………………………… Date……………

Stoke Ferry Parish Council Minutes of January Meeting

Page 1 of 6
STOKE FERRY PARISH COUNCIL
Draft (until approved at the next meeting)
Minutes of the Ordinary Meeting held on
Wednesday 8 January 2020 at 7.00pm in Stoke Ferry Village Hall
Present:
Cllr Sue Lintern (Chair)
Cllr Kit Hesketh-Harvey
Cllr Trudy Mann
Cllr Jim McNeill (Vice Chair)
Cllr Gail Reeve
Cllr Donna Stocking
Cllr Janet Taylor
Helen Richardson (Parish Clerk and Financial Responsible Person)
Public: 4
Also, in attendance:
Chris Philpott, Footpath Warden
Cllr Colin Sampson, BCKLWN
01/20 Emergency Evacuation Procedures was read by the Chair.
02/20 Openness and Transparency Notice – The Parish Council record the meeting. The Chair notified the public of this. The Chair also advised that any aggressive or abusive behaviour towards members of the Parish Council, staff or members of the public will not be tolerated. If this happens you will be asked to leave and if necessary, the meeting will be suspended.
03/20 To receive and accept apologies for absence – Cllr Mandy Leamon was absent. The Chair advised that sadly Cllr Daphne Clements had decided to resign from the Parish Council on health grounds. The Parish Council wished to thank her for her devoted work to the Community and Parish Council, and in looking after the cemetery and being a welcoming member of the village for the newcomers.
The Chair advised that any decisions would be ratified at an extraordinary meeting of the Parish Council next Wednesday 15 January 2020 due to an error in publishing the agenda.
04/20 To receive Declarations of Interest from Members on any item to be discussed
Cllr Trudy Mann declared an interest in a planning application contained within the Clerks report. Cllr McNeill declared an interest within the payments for approval and agreed to abstain.
05/20 To approve the Minutes of the Ordinary Meeting 3 December 2019 – The minutes of the Ordinary meeting held on 3 December 2019 were proposed for approval as a correct record by Cllr Janet and seconded Cllr Gail Reeve, six were in favour, one abstained due to being absent at the meeting.
06/20 Matters Arising from the Minutes of the Last Meeting (And Clerks Report)
Clerks Report (Matters Arising) – January 2020.
Footpath 5 (FP5) – Public Rights of Way Officer of Norfolk County Council confirmed that a promise had been made to install some steps at FP5 and the works have been programmed. But a further email on inspection advised they had not been installed adequately and he would be chasing up the works team for resolve.
Buckenham Drive Land Transfer – The Clerk responded to the Borough Council as per minutes in November and is yet to receive a response. The Clerk wrote to all residents in the area to inform them that any garden waste could be taken to the local waste site or via purchase of a BCKLWN brown bin, but not to be deposited on the land behind. The Clerk will chase for a response.
Planning Queries by Cllr Kit Hesketh Harvey – BCKLWN advised early December that they would deal with the enquiries as a complaint which the Parish Council have received a response. Cllr Hesketh-Harvey stated that two others in the public gallery had heard the same comments from the Planning Committee Chair.
Page 2 of 6
Post Box at Bradfield Place – The Clerk emailed Royal Mail to request a larger post box to be installed at Bradfield Place. The Royal Mail confirmed on 2nd January that they had received this request and were investigating and would respond when possible.
Village Gates – The Clerk was awaiting a response from Highways for installation and continues to chase for the two gates to be installed on Lynn Road and Bridge Road. Two pairs of gates have been painted with posts and are in storage. Once installed Furlong Drove and Wretton Road will be considered further.
Indigo Road Streetlights – There was no update at this time due to the Christmas period, but the Clerk will continue to chase for updates.
Dog Bin on Bridge Road – This will be discussed further when utility plans are received from Highways. A dog bin cannot be installed on the post identified as there is an electric connection within it.
Parish Partnership Funding Form – The Clerk submitted the application form as agreed at the December meeting for the 2020/21 funding bid and response is due around March 2020.
Planning Decisions Received:
19/01748/F Stoke Ferry Lodge House Oxborough Road Stoke Ferry King’s Lynn Norfolk PE33 9TA – Variation of condition 2 of Planning Permission 19/00896/F: Proposed rear single storey flat roof extension with glazed lantern Application Permitted 29 November 2019 Delegated Decision
19/01772/F Stoke Ferry Bluebell Inn Lynn Road Stoke Ferry King’s Lynn Norfolk PE33 9SW – Change of use from public house to single detached residential dwelling Application Refused 12 December 2019 Delegated Decision. Cllr Jim McNeill advised that the owners were appealing the decision.
19/01773/O Stoke Ferry Land Off Little Lane Stoke Ferry Norfolk – Outline Application: three-bedroom bungalow Application Permitted 16 December 2019.
Boughton Hedge – There had been leaf fall from the cutting of the hedge, there was enough access for a resident to wall along, slippery from leaf fall. The Clerk agreed to contact Norfolk County Council to ask that they clean the pathway on Boughton Road.
Horticultural Report, 8th January 2020: Cllr Jim McNeill
Communal shrubbery beds
• All communal beds have been kept tidy with dead-heading/pruning where necessary
• As planned in November 2019, the bed by the church has also been partly dug over and weeded. Weeding, digging and raking will be completed by the end of January and it has been arranged for free woodchip to be applied in early February.
• In the Spring there will be a further pruning of the buddleia shrubs in all beds.
• Over the next 6-8 weeks there will be a continuation of cementing the remaining gaps be-tween the paving slabs and around edges of the walls of the shrubbery beds.
Cemetery
• A 5m hedgerow of green beech has now been purchased (£14.85) and planted, as agreed. Thanks to local resident for their assistance.
• The hedgerows planted in 2019 have continued to be weeded and bramble kept in check.
08/20 To Approve the Grounds Maintenance Contract 2020/21
The Parish Council agreed the quote for grounds maintenance received from its current contractor for the next financial year ‘Mr. Sparkle’, the approval was proposed by Cllr Donna Stocking, seconded Cllr Sue Lintern, all were in favour.
Page 3 of 6
09/20 To Receive: Update from the Neighbourhood Working Group
Neighbourhood Plan Working Group
Report to SF Parish Council Meeting Wednesday, Jan 7, 2020
1. Working Group
The Working Group met on 19th December 2019 and were joined, via FaceTime, by consultant Rachel Leggett.
2. Grant Funding & Appointment of Consultants
On 16 December 2019 the Parish Council received the first tranche of Locality/Groundworks funding of £4,028 for NP work up to the end of March 2020. As a result, we now recommend that the Parish Council sign the necessary Draft contract with Rachel Leggett & Associates/Compass Point to support NP work over the next 18-24 months. Copies of the Draft contract have been supplied to Councillors present at the PC meeting.
3. Declaration of Interest Forms
A form has been agreed and all members of the Working Group will complete their individual forms by January 18th. Copies will be kept on file by the Parish Council Clerk.
4. Working Group Workshop
In line with the Draft contract with our consultants, there will be a planning workshop for Working Group members on Saturday, January 18th at the Village Hall
5. Parish Online www.parish-online.co.uk
This is a very useful on-line mapping tool ~ it uses digital maps to store asset registers, produce neighbourhood plans and engage with the public. The Parish Clerk will obtain the tool on a 30-day trial period starting immediately. The Working Group will explore its potential and decide whether to recommend that the PC agree to the annual cost of £30/year at its February Meeting.
6. Neighbourhood Plan website
The use of the PC website was discussed at length and the following recommended:
• All content would conform to the Parish Council’s agreed Communications Policy.
• All content would be signed off at the monthly Parish Council meetings.
• The existing Parish Council hosted website in its current form was considered unsuitable for the future needs of the NP as Rachel Leggett explained, interactive surveys and questionnaire capability would be required going forward.
Jim McNeill has created a mock-up website, using WIX. This would be linked to via the SFPC website and vice-versa. The Annual Fee (including a domain website address) would be £8.50p/month.
Access to the NP website would be limited and controlled by Jim McNeill.
Jim McNeill
Chair, SFNP Working Group
10/20 To Approve: Agreement between the Parish Council and Rachell Leggett Associates/Compass Point/Emma Harrison for the Neighbourhood Plan Project
The Parish Council had received the agreement prior to the meeting, the approval of the agreement was proposed by Cllr Gail Reeve, seconded by Cllr Sue Lintern, all were in favour. The agreement would be signed after the extraordinary meeting.
11/20 To Approve: Annual Subscription to Parish Online for the Neighbourhood Plan
Cllr Sue Lintern proposed that the Council immediately signs up to the free trial of Parish Online for 30 days, seconded by Cllr Jim McNeill, all were in favour. The Clerk agreed to action.
Page 4 of 6
12/20 To Approve: Creation of a New Website for Neighbourhood Plan
The Chair advised that videos, context, on-line surveys, etc., for the Neighbourhood Plan would be better within a new website, with the Neighbourhood Working Group administrating it and the content being subject to Parish Council approval. Cllr Jim McNeill advised that he had circulated a draft WIX website to the working group and received good feedback, he confirmed that the website for the Neighbourhood Plan would only be needed whilst the project live. Following a question about public consultation Cllr Jim McNeill shared that the first consultation with the public via a workshop would be in February. The Chair shared that a note could be placed on the Parish Council’s agenda to remind the public that the Neighbourhood Working Group meets immediately prior on the same evening, should anyone wish to attend to observe. Cllr Sue Lintern proposed that a new website be created for the Neighbourhood Working Group and a link to it be placed on the Parish Council’s website, Cllr Jim McNeill seconded, all were in favour.
13/20 To Discuss: Ownership of Footpath 17 and Approve Related Costs, if any
Cllr Jim McNeill advised that necessary papers had been provided to the appointed solicitor who was dealing with the issue and the Council awaited further information.
14/20 To Note: Contractor/Supplier List
The Parish Council noted the list created to be kept on file as an administration tool.
15/20 To Approve: Purchase of a Projector and Screen, and Mic Stands and Repairs to Notice Board Using Transparency Funding Grant
Cllr Jim McNeill and the Clerk advised that they trial it first in the day and night and defer the decision until this was confirmed.
16/20 To Approve: Move to One Bank Account instead of Two as Part of Online Banking Registration
It was agreed to only open one online bank account for payments, Cllr Donna Stocking proposed, seconded Cllr Sue Lintern, all were in favour. The Clerk agreed to add the savings account item to a future agenda.
17/20 To Approve: Grant Funding Request from Stoke Ferry Playing Field Trust for costs towards their Annual Insurance Premium
The Parish Council had received a request form the Stoke Ferry Playing Field Trust for the year who were separate to the Parish Council as a separate entity at the end of November in the region of a £1000 for their annual insurance premium. The Parish Council had provided grant funding most years for this. Cllr Donna Stocking questioned the donation from the village fete. It was noted that they did struggle to raise funds for the outgoings that they had for the running of the playing field. Cllr Janet Taylor proposed that the payment in principle of their insurance up to £1000 for the following financial year as budgeted, seconded Cllr Kit Hesketh, all were in favour.
18/20 To Approve: Budget and Precept 2020/21
Cllr Jim Proposed, seconded Cllr Janet, all were in favour.
Cllr Sue Lintern proposed £15,835 which does not change the Council Tax Band D per annum, seconded Cllr Trudy Mann, all were in favour.
Following a query from a Councillor the Clerk advised that the Parish Council could apply for any grant funding providing that it funded Parish Council’s as part of its criteria. Following discussions about eco funding becoming available to tackle climate change to be aware of the Clerk shared that the Parish Council could consider Climate Change being a focused meeting in the year. It was confirmed by all that Councillors should not to print anything unless necessary and anything to be shared to be sent on email in advance of the meeting.
19/20 To Approve: Payments and Accounts Reconciliation to Date
The Parish Council noted the reconciliation to 2 December 2019 they had received from the Clerk prior to the meeting on email and printed for circulation in the meeting as an extract of the cashbook.
08-Jan-20
Payments for Approval
Payee
Payment for
Net
VAT
Total
Clerk
Clerks Wages and Expenses -Dec 19
303.68
0.00
303.68
HMRC
Dec-19
67.00
0.00
67.00
Wave
Cemetery Water
7.68
0.00
7.68
Page 5 of 6
EON (DD)
Streetlights Electricity – Dec 19
78.00
3.90
81.90
SF Village Hall
Village Hall Hire
30.00
0.00
30.00
NALC
Clerk Training Costs
58.33
0.00
58.33
Cllr J McNeill
Refund of NP Plan Stationery and Three Shrubs
43.83
0.00
43.83
As at 3 Dec 2019
Business Account
31945.10
Community Account
4734.09
36679.19
Payments were proposed for approval Proposed by Cllr Donna Stocking, Cllr Kit Hesketh-Harvey, six were in favour, one abstained due to making a declaration of interest being a refund payment for themselves.
22/20 Urgent Matters – Chairman
There were none.
23/20 Receive items of concern & matters to be included on the next agenda from the Parish Council and note forward items
The Clerk agreed to add weeds clearance on graves at the cemetery and permissions from Grave Owners to the next agenda.
The Clerk agreed to discuss with the Factory the fact it had emitted smells during the evening around 6.30 pm which were unpleasant.
Regarding maintenance and repairs to the grade 2 listed buildings owned by 2Agriculture on Lynn Road, the Factory Manager had advised the Clerks that works had started the day before agreed with English Heritage. The Clerk agreed to contact English Heritage to ask if they were satisfied with the timescale of the agreed works to be taking up to three years. The Clerk agreed to ask the factory whether they were making all the buildings watertight at once. Cllr Jim McNeill agreed to email the Clerk the Terms of Reference to the Mill Liaison Committee and the Clerk agreed to ask the Mill Manager about it reconvening as there had not been a meeting arranged for some time. Cllr Jim McNeill shared that he had noted in minutes from 1985 the previous owners of the listed buildings being a previous factory company at that time had consulted with the village on even what colours they wished the buildings to be painted which he found interesting.
Cllr Jim McNeill shared that the Dukes Head had been sold subject to contract.
It was noted that the Bridge Road pavement was all cracked though it had been repainted. The Clerk agreed to follow up with NCC.
It was noted that NCC had done a good job of painting the railings on Bridge Road.
24/20 Cllr Colin Sampson (BCKLWN) and Cllr Martin Storey (NCC), if in attendance
Cllr Martin Storey was absent.
Cllr Colin Sampson advised that:
• Buildings – Cllr Colin Sampson advised to contact the conservation officer regarding listed buildings too.
• Tree Planting – The BCKLWN supported the NCC tree planting policy and were in the process of developing their own one which would cover the borough. The idea was that anyone that had a piece of land and wanted to explore planting trees on it to get in touch with the tree officer at the BCKLWN for assistance, the details were being determined. The Clerk agreed to share the information with the Stoke Ferry Playing Field Trust.
• VE Day commemorations – 8th May 2020 – the Parish Council may wish to commemorate.
• Bus Service on Market Day – The Clerk agreed to check with NCC if Stoke Ferry were affected by the bus service changes and to let the Parish Councillors know. The Chair advised that depending on the outcome of that she would work with the Clerk on compiling a communication from the Parish Council to share concern of the issue in terms of the service that the community has already being very limited and the fact that climate change agenda meant that we should be encouraging more use of public transport.
Page 6 of 6
• Parking at the Doctors – There was an issue with this at Boughton and he believed that the Parish Council there may get in touch with Stoke Ferry.
25/20 To Adjourn the meeting to allow for public comments
26/20 To approve Change of Meeting Date from 4th November to 11th November 2020
Agreed to defer to defer to February.
27/20 Confirm the Date of the Next Meeting – Wednesday 5 February 2020 at
7 pm, Ordinary Meeting of the Stoke Ferry Parish Council
The Chair further advised again that decisions had been taken in note form only at the meeting to be ratified at an Extraordinary Meeting of the Parish Council on 15 January 2020 at 6.15 pm in the Stoke Ferry Village Hall due to agenda advertisement error.
Meeting Closed at 9.06 pm