Stoke Ferry Parish Council – February Meeting MInutes

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STOKE FERRY PARISH COUNCIL
Draft (until approved at the next meeting)
Minutes of the Ordinary Meeting held on
Wednesday 5 February 2020 at 7.00 pm in Stoke Ferry Village Hall
Present:
Cllr Jim McNeill (Vice Chair)
Cllr Kit Hesketh-Harvey
Cllr Trudy Mann
Cllr Gail Reeve
Cllr Donna Stocking
Cllr Janet Taylor
Helen Richardson (Parish Clerk and Financial Responsible Person)
Also, in attendance:
Cllr Colin Sampson, BCKLWN
Chris Philpott, Footpath Warden
Public: 1
35/20 Emergency Evacuation Procedures was read by the Chair.
36/20 Openness and Transparency Notice – The Parish Council record the meeting. The Chair notified the public of this. The Chair also advised that any aggressive or abusive behaviour towards members of the Parish Council, staff or members of the public will not be tolerated. If this happens you will be asked to leave and if necessary, the meeting will be suspended.
37/20 To receive and accept apologies for absence – Cllr Sue Lintern (Chair) (Personal Reasons) and Cllr Mandy Leamon (Personal Reasons). Cllr Martin Storey, NCC had also sent his apologies.
38/20 To receive Declarations of Interest from Members on any item to be discussed – Cllr Jim McNeill declared an interest on the payments for approval item and it was agreed that he would not vote.
39/20 To approve the Minutes of the Ordinary Meeting 15 January 2020 – The minutes of the Extraordinary meeting held on 15 January 2020 were proposed for approval as a correct record by Cllr Gail Reeve, seconded by Cllr Janet Taylor, four were in favour and two abstained due to be absent from the meeting.
Buckenham Drive Land Transfer – The Clerk responded to the Borough Council as per minutes in November. The Clerk wrote to all residents in this area to inform them that any garden waste can be taken to the local waste site or via a brown bin that can be purchased from the Borough Council, but not to be deposited on the land behind. The Clerk chased the Borough Council for a response on 20 January and is yet to receive a reply.
Post Box at Bradfield Place – Royal Mail advised they will not place a large post box in this location following their investigation. They have a calculation for measuring the distances of a population to each post box, there were five in Stoke Ferry and they confirmed with the local office that this was sufficient.
Post Office at Whittington Garage – Was due to be progressed in March in terms of logistics of the Post Office being installed at the garage as the application had been approved. It was agreed to monitor the safety of the roads in the area for the residents of Stoke Ferry once it was open.
Pothole Outside Mill Entrance – This had been reported to Highways after the January meeting, they take 6 weeks to inspect and then repair after.
Lynn Road and Bridge Road – Road Surface – Path work had been completed by Highways at the end of January. They had concreted the drain grates on Bridge Road.
Drain Covers outside Village Hall – Highways had resolved.
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Mill Liaison Committee – The Clerk emailed the Mill Manager, with the Terms of Reference for the Committee, about restartin meetings and awaites a response. The Clerk also advised him of the unpleasant smells from the factory that had been experienced. The Clerk agreed to copy the BCKLWN into the communications to the Mill in chasing for a reply. It was felt it was important to have the connection with the Mill.
Indigo Streetlights – There was no update currently, but it is progressing via Norfolk County Council who was the proper authority to do so. There was also issues regarding the sewers and the road they needed to progress with the Borough Council. It was agreed that residents should also contact Orbit Housing to advise them of the issue.
Precept Request 2020/21 – The BCKLNWN had confirmed receipt of the request.
40/20 To Receive: Update from the Neighbourhood Working Group
Neighbourhood Plan Working Group
Report to SF Parish Council Meeting Wednesday, Feb 5, 2020
Our work over the last month
1. Meetings: The Working Group met on 18th January (All-Day Planning Workshop) and 21st January (to set DRAFT Vision, Aims and Objectives)
2. Declaration of Interest Forms: All members have completed and shared their Declaration of Interest Forms. These have been handed to the Parish Clerk to be kept on file.
3. Parish Online www.parish-online.co.uk: The Parish Clerk has obtained this useful tool on a 30-day trial period. The Working Group has explored its potential and recommends that the PC agrees to the annual cost of £30/year at its February Meeting.
4. NP website presence:
The PC Website has a Neighbourhood Plan page and contains details of the Working Group. The page content needs to be ratified by the PC.
Jim McNeill, along with members of the Working Group has created a NP WIX website. Upon PC agreement this will go ‘live’ after this evening’s meeting and be linked to via the SFPC website and vice-versa.
Access to the NP website is limited and controlled by Jim McNeill.
5. Expenditure update
– An invoice from Rachel Leggett & Associates has been received and passed to the Parish Clark for pay-ment: Payment: for Hours worked: £960.00 Expenses: £109.41. TOTAL: £1069.41
– An Invoice for hire of the Village Hall for the WG Workshop Day has been passed to the Parish Clerk for payment: £60.00
– An Invoice for cost of a Banner for Consultation Days is due to be passed to the Parish Clerk.
Expenditure claimed by Jim McNeill for Jan 2020
Display Boards (1) for consultation events
£80.99 (inc VAT)
Display Boards (2) for consultation events
£173.80 (inc VAT)
Upgrade of NP WIX website (with 50% discount)
£115.20 (inc VAT)
Domain Name (www.stokeferryplan.co.uk) for 2 years (1st year free):
£11.64 (inc VAT)
Printing cost of flyers for first Consultation Day:
£33.00 (no VAT)
6. The cost of the two sets of display boards needs to be added to the PC Assets Register.
Jim McNeill
Chair, SFNP Working Group
41/20 To Approve: Costs Relating to the Set Up of a New Website for Neighbourhood Plan
Cllr Jim McNeill proposed approval of costs to set up the new website for the Neighbourhood Plan of £126.84, seconded by Cllr Kit Hesketh-Harvey, all were in favour.
42/20 To Approve: Solicitor Costs Relating Investigations into the Ownership of Footpath 17
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The solicitor had suggested gather further information by; researching the Norfolk Archives, carrying out a Highways Search and sending a SIM search to the land registry for investigations into the ownership of Footpath 17. The quoted total cost for a Highways search and SIM search plus solicitors costs was £314.Cllr Jim McNeill proposed that the Council conduct its own search with the record office and send the SIM themselves at a cost of £8.50 plus the cost of a plan which would be around £20 and then see if a Highways search was needed, this proposal was seconded by Cllr Kit Hesketh-Harvey, all were in favour. It was agreed to discuss further in March.
43/20 To Approve: Dog Bin on Bridge Road and Waste Collection Costs pending electric placement maps
It was agreed to defer until plans for the area had been received.
44/20 To Approve: Adjustment to Village Gates Project Plan
It was agreed to remove the Wretton Road Village Gates from the project plan due to lack of space for them and closest location would be in Wretton. There were gates on the 40mph at the start of Wretton that was not far from Stoke Ferry and the continued speed limit was 40mph with no increase such as occurs in the other locations on Lynn Road and Bridge Road. Cllr Kit Hesketh-Harvey proposed removal of the Wretton Road gates from the project plan, seconded by Cllr Donna Stocking, all were in favour. Cllr Donna Stocking agreed to attend Furlong Drove with the Clerk to reassess the viability for the gates in this area before purchase.
45/20 To Approve: Spring Litter Pick
It was agreed to hold a litter pick on 26th April, Cllr Donna Stocking proposed, seconded by Cllr Kit Hesketh-Harvey, all were in favour. Cllr Jim McNeill agreed to do the poster. The same risk assessment and safety measures would be untaken as last year which had worked well.
46/20 To Approve: Cutting of Weeds on Graves and Owners Permission
Cllr Janet Taylor agreed to do a notice to display on the notice boards and village pump to advise people that the Council would be removing weeds from graves and for people to get in touch. The Clerk agreed to tell the Handyman to action when it was felt time had exceeded for the public to respond. The Clerk agreed to ask the Handyman to cut the ivy from the base of a tree in the cemetery.
47/20 To Approve: Grounds Maintenance Contract Document and Approval to Sign
The days of Monday and Tuesday were included in the contract. Cllr Janet Taylor agreed to cover the checklist if Cllr Mandy Leamon was unable. It was proposed for approval by Cllr Trudy Mann, seconded by Cllr Donna Stocking, all were in favour.
48/20 To Approve: Review of Co-option Policy
There were no proposed amendments, all were in favour of approving the review Co-option Policy.
49/20 To Approve: Change in Insurance Broker for 2020/21 Insurance (3 Years) to BHIB Ltd
It was proposed by Cllr Gail Reeve to change insurance broker to be BHIB Ltd from 2020/21 for the next three years as Came and Company had come to the end of providing this service, seconded by Cllr Janet Taylor, all were in favour.
50/20 To Approve: Free Subscription for Parish Online following 30 Day Trial as BHIB Ltd Client
Cllr Trudy Mann proposed the free subscription option of Parish Online following approval of being a BHIB Ltd client from 2020/21, seconded by Cllr Kit Hesketh-Harvey, all were in favour
51/20 To Approve: SLCC Clerk Webinars
Cllr Donna Stocking proposed approval of two webinars in the year for the Clerk to have totalling £30 split with two other Councils, seconded by Cllr Gail Reeve, all were in favour.
52/20 To Approve: Change of Ordinary PC Meeting Date from 4th November to 11th November 2020
A change of meeting date from 4th November to 11th November was proposed for approval by Cllr Janet Taylor, seconded by Cllr Jim McNeill, all were in favour.
53/20 To Approve: Third Authorised Signatory for Banking
Cllr Gail Reeve proposed that Cllr Jim McNeill be confirmed as a third authorised signatory for signing cheques, seconded by Cllr Janet Taylor, five were in favour and Cllr Jim McNeill abstained.
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54/20 To Approve: Internal Auditor Appointment
It was proposed by Cllr Jim McNeill to commission the work of the Internal Auditor for the 2019/20 accounts as per email for the sum of £20, seconded by Cllr Trudy Mann, all were in favour.
55/20 To Approve: Payments and Accounts Reconciliation to Date
08.02.20
Payments for Approval
Payee
Cheque
Payment for
Net
VAT
Total
Clerk
101859
Clerks Wages and Expenses -Jan 20
358.00
0.00
358.00
HMRC
101860
Jan-20
82.20
0.00
82.20
Rachel Leggett and Associates
101861
Neighbourhood Plan Fees and Costs
1069.41
0.00
1069.41
NALC
101862
Clerk Course Manual
8.32
0.00
8.32
Handyman
101863
Jan-20
50.00
0.00
50.00
SF Village Hall
101864
Village Hall Hire and NP Event
85.00
0.00
85.00
NALC
101865
NP Awareness Session 29.10.19
50.00
10.00
60.00
EON
DD
Streetlighting
80.60
4.03
84.63
Cllr J McNeill
101866
NP Refund of Items
351.02
63.61
414.63
TOTAL
2134.55
77.64
2212.19
Bank Reconcilla-tion
Cashbook
Carried Forward
As at 1 April 2019 £32,782.60
Receipts
£22,447.23
Payments
£16,628.90
Total
As at 2 Feb 2020 £38,600.93
Bank Statements
As at 03.01.20
Community Account – Current
£3,327.98
As at 03.01.20
Business Account
£35,973.10
Plus Unpresented cheques
£700.15
Total
As at 2 Feb 2020 £38,600.93
There is a running account of the Neighbourhood Plan spend from the Parish Council budget and the grant on file.
The payments were proposed for approval by Cllr Kit Hesketh-Harvey, seconded Cllr Janet Taylor, all were in favour, with Cllr Jim McNeill abstaining.
56/20 Urgent Matters – Chairman
Cllr Jim McNeill advised that following a letter from the BCKLWN regarding an application for Asset of Community Value for the Bluebell, a decision would be reached by 7th March.
Following January’s Public Meeting on the future of the pub, a group of local residents have now come together in an effort to ensure the village’s last pub is not lost. This group is call-ing a second community meeting at the Village Hall in the next few weeks.
Cllr Colin Sampson shared that an appeal of the decision to refuse permission to change its status from a public house had just been submitted f to BCKLWN Planning. Cllr Jim McNeill advised that he had kept planninginformed of the group that had formed in the village.
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(i) The Duke’s Head premises was back on the market.There were loose pantiles on the roof. It was agreed that the Parish Council contact the Borough Council to request that the owners replace loose pantiles and repair the ridge tiles and make it safe as a matter of urgency.
(ii) Elizabeth Truss MP had raised with the Communities and Housing Minister to explore what options may be available for taking the village hall car park forward.
(iii) Bridge Road. The building plot on the road is progressing. The Bridge Road path had not yet been repaired with a long cracks t of up to 2-3cms in width. The Clerk agreed to update with Norfolk County Highways on the report that its condition was a high risk to the public.
(iv) Pegasus who are agents for Amber REI/2Agriculture had agreed a to a second access road to the proposed Lynn Road development with a new access road from Lynn Road. They were still in discussing the S106 which was currently costed at up to£150k. It was agreed to add this item on the next agenda to discuss further.
57/20 To Receive items of concern & matters to be included on the next agenda from the Parish Council and note forward items
Cllr Kit Hesketh-Harvey left the meeting as well as the member of public.
The Clerk agreed to check the plans in the cemetery regarding the roadway continuation. It was agreed that the Council needed to review the access in the future and the Clerk would note for future items.
Recovery Plan – The document was awaiting a GDPR check before it could be circulated as detailed in the document. It was noted that the document would be sent to the Emergency Planning Team at BCKLWN who the document was primarily a tool for them to use as the correct local authority responsible for over-see Emergency’s.
58/20 Cllr Colin Sampson (BCKLWN) and Cllr Martin Storey (NCC), if in attendance
Cllr Colin Sampson advised that the work on lowering carbon omissions will change continuously in the next few years. The Borough Council were working on their own carbon footprint and any work they would share where needed.
The Footpath Warden had walked Footpath 5 with the Chair and wished to provide the following update. They had walked through Oxborough Road where Highways had done a brilliant job in clearing the path and repairing the steps installed by them and it was now possible to get up to the bank and across the other side of the bypass to the farmers gate. Using various maps ,he and the Chair investigated in which direction footpaths went alongside the charity land which, according to County Hall, was Common Land. They struggled through undergrowth and tried various directions to find out where the path come from in the field. They found that there was a ‘Stoke Ferry Fen Dyke’ in place to take water away to Denver, but its flow was travelling in the opposite direction. They went around to the bridge over the bypass and walked to Bridleway 8 to the other side, and noted again that Highways had carried out a marvellous job in cutting the bushes back and once it had dried out it was felt that it would be a lovely walk. On the 21st January he and the Chair had visited County Hall to seek information on local footpaths and spent over 2 hours looking at the Parish Council minutes from 1950-1964 to see if there was anything generated in them regarding the footpaths at that time, however they drew a blank. He had the Chair will continue to await replies from various people on leads they had. He added that the cut off channel had certain documents which showed paths which had been removed when it was built, but the village seemed to have gained more than lost but efforts would be made to restore some of the access routes connected paths that had been lost. Nothing was definite and there was information to be created and it would be a long ongoing project.
61/20 To Adjourn the meeting to allow for public comments
62/20 Confirm the Date of the Next Meeting – Wednesday 4 March 2020 at 7 pm, Ordinary Meeting of the Stoke Ferry Parish Council
Meeting Closed at 9.15 pm

Wretton Parish Council November Meeting Minutes

1429/12/2019
MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT ALL SAINTS CHURCH WRETTON
4TH NOVEMBER 2019
Present: Cllr David Llewellyn – Chairman,
Cllr Mick Peake, Cllr Mandy Peake, Cllr Martyn Cann, Cllr Peter Garnett, Cllr Paul Williams.
Also present: Borough Councillor Colin Sampson and 1 member of the public
Public Participation
No matters raised
1. Apologies for Absence accepted from:
Apologies for absence received from Cllr Ian Mack.
2. Declaration of Interest made:
Cllr Paul Williams declared an interest in item 11.
3. Approval of Minutes:
The minutes of the meeting held on 27.08.19 were confirmed as a true record.
4. Update on matters arising from previous meetings:
• One battery for the Vehicle Activated Speed Sign is good but it is thought the other
is in need of replacement. Cllr. Martyn Cann offered to investigate replacement.
• It was noted that the grass cutting contractor has quoted £12.50 per occasion to
add cutting the grass triangle at the entrance to Fen Drove and the grass verge at
All Saints, opposite the triangle, to the ground’s maintenance contract. Highways will
be approached to ensure this would be acceptable.
• The signs for the defibrillator have been placed on the phone box and notice has
been posted in the “Pump” stating that the defibrillator is operational. Cllr Ian Mack
is to provide content for a village flyer to promote awareness of the defibrillator.
• The Chairman hopes a village flyer can be compiled and delivered before Christmas.
• It was noted that the Borough Council are aware of a mobile home at the Old
Gatehouse, Wretton and it should be known by the next meeting whether planning
enforcement action will be necessary.
5. Reports
5.1 Chairman’s Report
• The new Wretton Parish Council website is now fully operational but content still
needs to be updated and added to. The website is seen as a community website and
All Saints Church will be asked if they would like a page on the site.
• The Chairman has received a complaint about vehicles parking along Low Road
causing visibility problems.
5.2 Clerk’s Report
Correspondence passed to Councillors:
• Norfolk ALC Bulletins 23.10.19 and 20.11.19. Norfolk ALC AGM to be held at County
Hall 20.11.19
2429/12/2019
• Norfolk Minerals & Waste Local Plan – Preferred Options consultation 10.09.19
• Norfolk PTS Seminar 20.11.19 West Costessey Hall £60 per delegate
• Norfolk PTS training 01.11.19
• Police Newsletters 17.09.19 and 26.10.19. Noted new Inspector for Downham
Market area is Vicky Hebborn. Nearest Police drop-in is at Central Café Feltwell on
07.11.19 1-4pm
• RAF Marham Community Information Event 30.10.19 – e-mail dated 25.09.19
• Local Plan Review 27.09.19
• NCF Grant Funding News 25.10.10
• NCC Budget Consultation 2020/21 23.10.19
• Norfolk Fire & Rescue Services Draft Integrated Risk Management Plan 29.10.19
• Digging up Norfolk 01.11.19
• CPRE Norfolk Voice Newsletter 01.11.19
Other correspondence:
• New Highway Services Manager at Saddlebow. Karl Rands has moved on to be
replaced by Jason Moorse
• House name notification 10 Low Road to be named Paddock View
• Donation request letter received from Citizens Advice Bureau
• Norfolk ALC Seminar Community Well-being, Environment and Parish & Town
Councils
Update from previous meetings
Replanting of hedge – Land at Chequers Road
From BCKLWN “We have issued a formal Notice to secure the replanting of the hedge in
Wretton. It specifies the type of species to be used, when they should be planted and
distances between the individual plants. The Notice has a map which shows the area in
which the plants are to be put, which is the area where the old hedgerow stood. We can be
no more specific than that.”
Play Area Lease
A copy of the lease for the play area has been obtained from the Diocese. The lease is in
place until 25.03.2028.
Other Reports
• Parish Paths Seminar
I attended the Norfolk Local Access Parish Paths Seminar on 28.10.19 and copies of the
presentations have been forwarded to Councillors. It is apparent that Norfolk County
Council (NCC) is keen to stress to Town & Parish Councils that self-help is the way forward
as NCC funding becomes more stretched. It is suggested that Parish Partnership funding is
made use of and that CIL money could help fund works such as footpath maintenance.
• Footpath from Peake Fitness to Stoke Ferry
Highways have notified me that the hedges have been cut back along the footpath but
there has been concern raised that the footpath is too narrow for use by a mobility scooter.
This has been passed back to Highways who have responded to say that works will be
completed when resources permit.
3429/12/2019
5.3 Risk Assessment Update
The Annual play equipment inspection report has been received and considered under item
8.
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
Clerk’s salary £118.44
K & M Lighting Services x2 (streetlight maintenance) £38.64
Poppy wreath donation £18.50
CGM grass cutting £156.00
CGM cutting of footpaths £144.00
Play Equipment Inspection £84.00
HMRC PAYE £44.40
Postage £9.06
Finance at 30.09.19
Community Account £5693.22
Business Premium Account £3464.20
Noted that CIL payment of £1441.01 was received 28.10.19 and is held within the
community account, together with £2196 CIL received previously.
7. Weight Restriction Signage?
The issue of heavy vehicles traversing through the village remains a concern and will
continue to be monitored
8. Play Equipment Inspection Report 2019
Councillors had previously been presented with a copy of the Annual Play Equipment
Inspection Report. No matters have been deemed to need immediate attention and a
working party will undertake the minor works suggested, including trimming back of
overhead branches. The equipment will be monitored for deterioration of the wood in
particular and a slamming plate will be added to the gate.
9. Project Updates
9.1 Phone box defibrillator – all is felt to have gone well with the project to site a
defibrillator in the village phone box. Signs for the defibrillator are now up and lighting of
the box is felt to be adequate.
9.2 Wretton Green “pond” area – Cllr Paul Williams was thanked for clearing the “pond”
area and he will continue to investigate ways to fill the depression.
10. Budget needs and precept request for 2020/21
Councillors were presented with a current budget position and asked to look at this in
preparation for setting the budget and the precept request at the next Parish Council
meeting on January 6th 2020.
4429/12/2019
11. Planning Applications:
11.1 Replacement roof with height increase and two storey extension to dwelling at Oak
Tree, Chequers Road, Wretton, Norfolk PE33 9QS 19/01822/F
No objections
Overlooking on to other properties was considered but felt not to be an issue.
It was noted that a non-material amendment to a planning proposal for Fairview related to
the need to build a sewage treatment plant for the development as no connection could be
made to the main sewer.
12. Other Reports – for information only:
• Councillor Williams offered to fix spikes to the top of the frame of the small swings in
the play area to deter pigeons.
• Investigation will be undertaken as to how Wretton might be designated as a cold
calling zone.
Chairman’s Signature……………………………………… Date……………

Stoke Ferry Parish Council Minutes of January Meeting

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STOKE FERRY PARISH COUNCIL
Draft (until approved at the next meeting)
Minutes of the Ordinary Meeting held on
Wednesday 8 January 2020 at 7.00pm in Stoke Ferry Village Hall
Present:
Cllr Sue Lintern (Chair)
Cllr Kit Hesketh-Harvey
Cllr Trudy Mann
Cllr Jim McNeill (Vice Chair)
Cllr Gail Reeve
Cllr Donna Stocking
Cllr Janet Taylor
Helen Richardson (Parish Clerk and Financial Responsible Person)
Public: 4
Also, in attendance:
Chris Philpott, Footpath Warden
Cllr Colin Sampson, BCKLWN
01/20 Emergency Evacuation Procedures was read by the Chair.
02/20 Openness and Transparency Notice – The Parish Council record the meeting. The Chair notified the public of this. The Chair also advised that any aggressive or abusive behaviour towards members of the Parish Council, staff or members of the public will not be tolerated. If this happens you will be asked to leave and if necessary, the meeting will be suspended.
03/20 To receive and accept apologies for absence – Cllr Mandy Leamon was absent. The Chair advised that sadly Cllr Daphne Clements had decided to resign from the Parish Council on health grounds. The Parish Council wished to thank her for her devoted work to the Community and Parish Council, and in looking after the cemetery and being a welcoming member of the village for the newcomers.
The Chair advised that any decisions would be ratified at an extraordinary meeting of the Parish Council next Wednesday 15 January 2020 due to an error in publishing the agenda.
04/20 To receive Declarations of Interest from Members on any item to be discussed
Cllr Trudy Mann declared an interest in a planning application contained within the Clerks report. Cllr McNeill declared an interest within the payments for approval and agreed to abstain.
05/20 To approve the Minutes of the Ordinary Meeting 3 December 2019 – The minutes of the Ordinary meeting held on 3 December 2019 were proposed for approval as a correct record by Cllr Janet and seconded Cllr Gail Reeve, six were in favour, one abstained due to being absent at the meeting.
06/20 Matters Arising from the Minutes of the Last Meeting (And Clerks Report)
Clerks Report (Matters Arising) – January 2020.
Footpath 5 (FP5) – Public Rights of Way Officer of Norfolk County Council confirmed that a promise had been made to install some steps at FP5 and the works have been programmed. But a further email on inspection advised they had not been installed adequately and he would be chasing up the works team for resolve.
Buckenham Drive Land Transfer – The Clerk responded to the Borough Council as per minutes in November and is yet to receive a response. The Clerk wrote to all residents in the area to inform them that any garden waste could be taken to the local waste site or via purchase of a BCKLWN brown bin, but not to be deposited on the land behind. The Clerk will chase for a response.
Planning Queries by Cllr Kit Hesketh Harvey – BCKLWN advised early December that they would deal with the enquiries as a complaint which the Parish Council have received a response. Cllr Hesketh-Harvey stated that two others in the public gallery had heard the same comments from the Planning Committee Chair.
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Post Box at Bradfield Place – The Clerk emailed Royal Mail to request a larger post box to be installed at Bradfield Place. The Royal Mail confirmed on 2nd January that they had received this request and were investigating and would respond when possible.
Village Gates – The Clerk was awaiting a response from Highways for installation and continues to chase for the two gates to be installed on Lynn Road and Bridge Road. Two pairs of gates have been painted with posts and are in storage. Once installed Furlong Drove and Wretton Road will be considered further.
Indigo Road Streetlights – There was no update at this time due to the Christmas period, but the Clerk will continue to chase for updates.
Dog Bin on Bridge Road – This will be discussed further when utility plans are received from Highways. A dog bin cannot be installed on the post identified as there is an electric connection within it.
Parish Partnership Funding Form – The Clerk submitted the application form as agreed at the December meeting for the 2020/21 funding bid and response is due around March 2020.
Planning Decisions Received:
19/01748/F Stoke Ferry Lodge House Oxborough Road Stoke Ferry King’s Lynn Norfolk PE33 9TA – Variation of condition 2 of Planning Permission 19/00896/F: Proposed rear single storey flat roof extension with glazed lantern Application Permitted 29 November 2019 Delegated Decision
19/01772/F Stoke Ferry Bluebell Inn Lynn Road Stoke Ferry King’s Lynn Norfolk PE33 9SW – Change of use from public house to single detached residential dwelling Application Refused 12 December 2019 Delegated Decision. Cllr Jim McNeill advised that the owners were appealing the decision.
19/01773/O Stoke Ferry Land Off Little Lane Stoke Ferry Norfolk – Outline Application: three-bedroom bungalow Application Permitted 16 December 2019.
Boughton Hedge – There had been leaf fall from the cutting of the hedge, there was enough access for a resident to wall along, slippery from leaf fall. The Clerk agreed to contact Norfolk County Council to ask that they clean the pathway on Boughton Road.
Horticultural Report, 8th January 2020: Cllr Jim McNeill
Communal shrubbery beds
• All communal beds have been kept tidy with dead-heading/pruning where necessary
• As planned in November 2019, the bed by the church has also been partly dug over and weeded. Weeding, digging and raking will be completed by the end of January and it has been arranged for free woodchip to be applied in early February.
• In the Spring there will be a further pruning of the buddleia shrubs in all beds.
• Over the next 6-8 weeks there will be a continuation of cementing the remaining gaps be-tween the paving slabs and around edges of the walls of the shrubbery beds.
Cemetery
• A 5m hedgerow of green beech has now been purchased (£14.85) and planted, as agreed. Thanks to local resident for their assistance.
• The hedgerows planted in 2019 have continued to be weeded and bramble kept in check.
08/20 To Approve the Grounds Maintenance Contract 2020/21
The Parish Council agreed the quote for grounds maintenance received from its current contractor for the next financial year ‘Mr. Sparkle’, the approval was proposed by Cllr Donna Stocking, seconded Cllr Sue Lintern, all were in favour.
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09/20 To Receive: Update from the Neighbourhood Working Group
Neighbourhood Plan Working Group
Report to SF Parish Council Meeting Wednesday, Jan 7, 2020
1. Working Group
The Working Group met on 19th December 2019 and were joined, via FaceTime, by consultant Rachel Leggett.
2. Grant Funding & Appointment of Consultants
On 16 December 2019 the Parish Council received the first tranche of Locality/Groundworks funding of £4,028 for NP work up to the end of March 2020. As a result, we now recommend that the Parish Council sign the necessary Draft contract with Rachel Leggett & Associates/Compass Point to support NP work over the next 18-24 months. Copies of the Draft contract have been supplied to Councillors present at the PC meeting.
3. Declaration of Interest Forms
A form has been agreed and all members of the Working Group will complete their individual forms by January 18th. Copies will be kept on file by the Parish Council Clerk.
4. Working Group Workshop
In line with the Draft contract with our consultants, there will be a planning workshop for Working Group members on Saturday, January 18th at the Village Hall
5. Parish Online www.parish-online.co.uk
This is a very useful on-line mapping tool ~ it uses digital maps to store asset registers, produce neighbourhood plans and engage with the public. The Parish Clerk will obtain the tool on a 30-day trial period starting immediately. The Working Group will explore its potential and decide whether to recommend that the PC agree to the annual cost of £30/year at its February Meeting.
6. Neighbourhood Plan website
The use of the PC website was discussed at length and the following recommended:
• All content would conform to the Parish Council’s agreed Communications Policy.
• All content would be signed off at the monthly Parish Council meetings.
• The existing Parish Council hosted website in its current form was considered unsuitable for the future needs of the NP as Rachel Leggett explained, interactive surveys and questionnaire capability would be required going forward.
Jim McNeill has created a mock-up website, using WIX. This would be linked to via the SFPC website and vice-versa. The Annual Fee (including a domain website address) would be £8.50p/month.
Access to the NP website would be limited and controlled by Jim McNeill.
Jim McNeill
Chair, SFNP Working Group
10/20 To Approve: Agreement between the Parish Council and Rachell Leggett Associates/Compass Point/Emma Harrison for the Neighbourhood Plan Project
The Parish Council had received the agreement prior to the meeting, the approval of the agreement was proposed by Cllr Gail Reeve, seconded by Cllr Sue Lintern, all were in favour. The agreement would be signed after the extraordinary meeting.
11/20 To Approve: Annual Subscription to Parish Online for the Neighbourhood Plan
Cllr Sue Lintern proposed that the Council immediately signs up to the free trial of Parish Online for 30 days, seconded by Cllr Jim McNeill, all were in favour. The Clerk agreed to action.
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12/20 To Approve: Creation of a New Website for Neighbourhood Plan
The Chair advised that videos, context, on-line surveys, etc., for the Neighbourhood Plan would be better within a new website, with the Neighbourhood Working Group administrating it and the content being subject to Parish Council approval. Cllr Jim McNeill advised that he had circulated a draft WIX website to the working group and received good feedback, he confirmed that the website for the Neighbourhood Plan would only be needed whilst the project live. Following a question about public consultation Cllr Jim McNeill shared that the first consultation with the public via a workshop would be in February. The Chair shared that a note could be placed on the Parish Council’s agenda to remind the public that the Neighbourhood Working Group meets immediately prior on the same evening, should anyone wish to attend to observe. Cllr Sue Lintern proposed that a new website be created for the Neighbourhood Working Group and a link to it be placed on the Parish Council’s website, Cllr Jim McNeill seconded, all were in favour.
13/20 To Discuss: Ownership of Footpath 17 and Approve Related Costs, if any
Cllr Jim McNeill advised that necessary papers had been provided to the appointed solicitor who was dealing with the issue and the Council awaited further information.
14/20 To Note: Contractor/Supplier List
The Parish Council noted the list created to be kept on file as an administration tool.
15/20 To Approve: Purchase of a Projector and Screen, and Mic Stands and Repairs to Notice Board Using Transparency Funding Grant
Cllr Jim McNeill and the Clerk advised that they trial it first in the day and night and defer the decision until this was confirmed.
16/20 To Approve: Move to One Bank Account instead of Two as Part of Online Banking Registration
It was agreed to only open one online bank account for payments, Cllr Donna Stocking proposed, seconded Cllr Sue Lintern, all were in favour. The Clerk agreed to add the savings account item to a future agenda.
17/20 To Approve: Grant Funding Request from Stoke Ferry Playing Field Trust for costs towards their Annual Insurance Premium
The Parish Council had received a request form the Stoke Ferry Playing Field Trust for the year who were separate to the Parish Council as a separate entity at the end of November in the region of a £1000 for their annual insurance premium. The Parish Council had provided grant funding most years for this. Cllr Donna Stocking questioned the donation from the village fete. It was noted that they did struggle to raise funds for the outgoings that they had for the running of the playing field. Cllr Janet Taylor proposed that the payment in principle of their insurance up to £1000 for the following financial year as budgeted, seconded Cllr Kit Hesketh, all were in favour.
18/20 To Approve: Budget and Precept 2020/21
Cllr Jim Proposed, seconded Cllr Janet, all were in favour.
Cllr Sue Lintern proposed £15,835 which does not change the Council Tax Band D per annum, seconded Cllr Trudy Mann, all were in favour.
Following a query from a Councillor the Clerk advised that the Parish Council could apply for any grant funding providing that it funded Parish Council’s as part of its criteria. Following discussions about eco funding becoming available to tackle climate change to be aware of the Clerk shared that the Parish Council could consider Climate Change being a focused meeting in the year. It was confirmed by all that Councillors should not to print anything unless necessary and anything to be shared to be sent on email in advance of the meeting.
19/20 To Approve: Payments and Accounts Reconciliation to Date
The Parish Council noted the reconciliation to 2 December 2019 they had received from the Clerk prior to the meeting on email and printed for circulation in the meeting as an extract of the cashbook.
08-Jan-20
Payments for Approval
Payee
Payment for
Net
VAT
Total
Clerk
Clerks Wages and Expenses -Dec 19
303.68
0.00
303.68
HMRC
Dec-19
67.00
0.00
67.00
Wave
Cemetery Water
7.68
0.00
7.68
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EON (DD)
Streetlights Electricity – Dec 19
78.00
3.90
81.90
SF Village Hall
Village Hall Hire
30.00
0.00
30.00
NALC
Clerk Training Costs
58.33
0.00
58.33
Cllr J McNeill
Refund of NP Plan Stationery and Three Shrubs
43.83
0.00
43.83
As at 3 Dec 2019
Business Account
31945.10
Community Account
4734.09
36679.19
Payments were proposed for approval Proposed by Cllr Donna Stocking, Cllr Kit Hesketh-Harvey, six were in favour, one abstained due to making a declaration of interest being a refund payment for themselves.
22/20 Urgent Matters – Chairman
There were none.
23/20 Receive items of concern & matters to be included on the next agenda from the Parish Council and note forward items
The Clerk agreed to add weeds clearance on graves at the cemetery and permissions from Grave Owners to the next agenda.
The Clerk agreed to discuss with the Factory the fact it had emitted smells during the evening around 6.30 pm which were unpleasant.
Regarding maintenance and repairs to the grade 2 listed buildings owned by 2Agriculture on Lynn Road, the Factory Manager had advised the Clerks that works had started the day before agreed with English Heritage. The Clerk agreed to contact English Heritage to ask if they were satisfied with the timescale of the agreed works to be taking up to three years. The Clerk agreed to ask the factory whether they were making all the buildings watertight at once. Cllr Jim McNeill agreed to email the Clerk the Terms of Reference to the Mill Liaison Committee and the Clerk agreed to ask the Mill Manager about it reconvening as there had not been a meeting arranged for some time. Cllr Jim McNeill shared that he had noted in minutes from 1985 the previous owners of the listed buildings being a previous factory company at that time had consulted with the village on even what colours they wished the buildings to be painted which he found interesting.
Cllr Jim McNeill shared that the Dukes Head had been sold subject to contract.
It was noted that the Bridge Road pavement was all cracked though it had been repainted. The Clerk agreed to follow up with NCC.
It was noted that NCC had done a good job of painting the railings on Bridge Road.
24/20 Cllr Colin Sampson (BCKLWN) and Cllr Martin Storey (NCC), if in attendance
Cllr Martin Storey was absent.
Cllr Colin Sampson advised that:
• Buildings – Cllr Colin Sampson advised to contact the conservation officer regarding listed buildings too.
• Tree Planting – The BCKLWN supported the NCC tree planting policy and were in the process of developing their own one which would cover the borough. The idea was that anyone that had a piece of land and wanted to explore planting trees on it to get in touch with the tree officer at the BCKLWN for assistance, the details were being determined. The Clerk agreed to share the information with the Stoke Ferry Playing Field Trust.
• VE Day commemorations – 8th May 2020 – the Parish Council may wish to commemorate.
• Bus Service on Market Day – The Clerk agreed to check with NCC if Stoke Ferry were affected by the bus service changes and to let the Parish Councillors know. The Chair advised that depending on the outcome of that she would work with the Clerk on compiling a communication from the Parish Council to share concern of the issue in terms of the service that the community has already being very limited and the fact that climate change agenda meant that we should be encouraging more use of public transport.
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• Parking at the Doctors – There was an issue with this at Boughton and he believed that the Parish Council there may get in touch with Stoke Ferry.
25/20 To Adjourn the meeting to allow for public comments
26/20 To approve Change of Meeting Date from 4th November to 11th November 2020
Agreed to defer to defer to February.
27/20 Confirm the Date of the Next Meeting – Wednesday 5 February 2020 at
7 pm, Ordinary Meeting of the Stoke Ferry Parish Council
The Chair further advised again that decisions had been taken in note form only at the meeting to be ratified at an Extraordinary Meeting of the Parish Council on 15 January 2020 at 6.15 pm in the Stoke Ferry Village Hall due to agenda advertisement error.
Meeting Closed at 9.06 pm

West Dereham Parish Council December Minutes

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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
DRAFT MINUTES OF THE WEST DEREHAM PARISH COUNCIL MEETING
ON THURSDAY 5th DECEMBER 2019
HELD AT WEST DEREHAM VILLAGE HALL AT 7.30 pm
PRESENT (Five Councillors):- Tom Foy (TF), Stuart Glover (SB), Keith Gore (KG) and Lorraine Hunt (LH)
Chair and Susan Pepper
In attendance: Peter King, Parish Clerk, and 14 members of the public.
The Chairman welcomed everyone present to the Parish Council Meeting.
Guest Speakers – Mick George (Owner) and John Gough (Planning Director)
From Mick George Ltd.
John Gough – Mick George Ltd. acquired the Frimstone (the name continues to be used) site at Crimplesham
in March 2018 and operations have continued generally as they were previously, it is not a high intensity
quarry. The company are not aware of any issues raised from the local community. The main operations are
currently taking place to the south of Crimplesham Main Road. The company want to move the mineral
processing to the north side of the road where there is less extraction and can be easily screened and is
further away from the village of West Dereham. This is something that the company will be progressing with
the mineral planning authority in the near future and when the applications are ready, they will liaise with
local Parish Councils. The company will be operating on the area at least until 2027.
The company operate a community trust fund, (managed by an independent organisation, Grantscape) of
which the finances are provided by the company’s other operations involving waste, as part of the land fill tax
and communities are eligible to apply via an independent grant scheme for various projects, typically of
between £10,000 and £30,000, but have funded much larger projects i.e. installing a road up to a church in a
remote area. Any Parish Council situated within a 5 mile radius of the company’s operations can make an
application.
Mick George – The type of organisations that can apply for a grant are village halls, schools, churches for
windows doors and heating, also, play equipment for children’s parks. The biggest problem that the company
experience is getting villages to put together a scheme. The company have £800,000 to £900,000 to provide in
grants per annum. In response to questions raised by a Parishioner, Mick commented that an awarded grant
would cover the cost of labour and installation costs as well as any equipment and stated that applicants do
not have to pay 11% towards the company’s charities. Mick noted that questions regarding a MGL Community
Trust Fund application should be addressed to Stuart Costello, Marketing Director (
marketing@mickgeorge.co.uk 01480 499158).
A Parishioner asked that if there are archaeological items discovered in a quarry, what becomes of them? In
response John commented that the items would be sent to the County authority and discussed with the
landowner. The company pay for archaeological surveys in new areas before extraction commences. In
response to a Parishioner’s question, John commented that the company’s applications are similar to the
WRENS (WRG?) grants system set up several years ago. Mick noted that Crimplesham Parish Council had
made a successful grant application. He continued that the application process has 4 deadline dates
throughout each year.
In response to a Parishioner’s question, Mick confirmed that there would be no additional vehicles at the
Crimplesham site. It was noted that the company are applying for a different type of permit to bring the
landfill area back to its original levels, involving the lining (clay or sub-soil) of the quarry that would be difficult
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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
to manage due to its depth. The filling of the site would involve either transfer of material by dumper truck
across the main road or possibly a conveyor beneath the road, from the other site. In response to a
Parishioner’s question, Mick confirmed that Frimstone do not have any plans to purchase any other local land
for development, including the land at the top of Lime Kiln Road. He noted a discussion that had been held
with a local landowner regarding development of another piece of land, but that that was unlikely to go ahead
and if it was, the local Parish Council would be informed. He added that within the site, there is still a small
area that is to be extracted. He commented that vehicle wheel washers will be introduced to reduce any mud,
etc. and in response to KG’s comments will bring in a road sweeper for deposits on Main Road. He
commented that there operations would not affect the running of the NCC recycling site and noted that in
some areas the boundaries’ screening hedges and trees needed to be increased. In response to a question
from KG about extending the quarrying on the land between the Lime Kiln Road and Bath Road junctions at
the A134, Mick did not confirm the company held an interest and stated that all they were doing was carrying
forward the work that Frimstone had previously started.
In response to a Parishioner’s question, Mick and John agreed to provide contact details for any concerns or
complaints about the site operation for Parishioners to use (customerfeedback@mickgeorge.co.uk – 01480
498907). Mick commented that there were no plans to move extra vehicles to the site, but that at some point
in the future the company would introduce a vehicle for local deliveries for small amounts of concrete mix.
Mick offered to return to a future West Dereham Parish Council meeting if invited and would bring John
Gough if it a matter involved a planning application.
MINUTES FROM THE MEETING
1. Apologies for absence: Councillor Annie Barber
2. Declarations of interest on agenda items
The Parish Councillors confirmed that they had no personal interests for items coming up on the
agenda.
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for
public contributions.
LH asked “Will anyone present be filming, recording, blogging, or tweeting during this meeting?” There
was no response from the members of the public present. LH advised members of the public that if
they wished to comment on any item, before a decision was made, they should raise their hand and
they would be invited to speak.
4. Minutes of the Parish Council Meeting held on 7th November 2019
LH confirmed that all Councillors had seen the minutes of the Parish Council meeting held on 7th
November 2019. The Councillors agreed that they were content that the minutes should be signed as a
true record correcting two typographical errors. LH as Chair signed the minutes.
5. Matters Arising
5.1 War Memorial, St Andrew’s Churchyard – The Parish Clerk reported that he had further inspected
the War Memorial and noted that following a discussion with the village handyman that should there
be any future problems with loose name lettering that it should be possible to carry out repairs.
5.2 Ditches, Church Road – The Parish Clerk reported that he received a message from NCC Flood
Department (NCC-FD) noting that they had commissioned a specialist company to carry out a recent
major survey of the ditches’ pipework in the vicinity of Church Road and at the junctions of Bath Road
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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
and Lime Kiln Road. The Parish Clerk noted that the survey included a couple of road plans and a report
of 97 pages. The Parish Clerk added that he understood that the report confirmed that there were
points in the pipework where different sized pipes were not properly connected causing blockage
problems. The Parish Clerk commented that he understood that NCC-FD would be devising a plan of
work and that affected parishioners in Church Road would be contacted.
5.3 Grass strips, Silver Birch Tree, Recreation Ground area – The Parish Clerk reported that he had
identified some correspondence from Freebridge Housing stating that they were not responsible for
the ownership and therefore the cutting of a strip of grass in St Andrews Close. The Parish Clerk noted
that he would continue to pursue the ownership by contacting the BCKLWN local authority. The Parish
Clerk added that he would clarify whether BCKLWN were also responsible for the maintenance of a
silver birch tree reported by a Parishioner at the last Parish Council meeting as a cause for concern.
5.4 Local Roads, Muddy Conditions – The Parish Clerk reported that following the last meeting, when
concern was raised of mud deposited by farm vehicles on local roads and particularly, Basil Road that
rainfall over the following days had cleared some sections of mud. The Parish Clerk noted that other
sections of Basil Road still need to be addressed.
5.5 Parish Cemetery, boundary trees – The Parish Clerk reported that he had written to the company
who provide the Parish Council with grounds maintenance concerning the need to cut back the trees
on the boundary of the cemetery.
6. Reports
6.1 Chair’s Report
LH had no report to make. LH noted that at the past 2 Parish Council meetings that speakers had
attended and provided both interesting and useful information and that if anyone had a suggestion of
further organisations that could attend and provide a talk to advise the Parish Clerk.
6.2 Parish Clerk’s Report
6.2.1 Local Bus Service to West Dereham – The Parish Clerk reported that he had received
correspondence from NCC regarding the cessation of a number of local bus services including the West
Dereham market day service (Coach service 12). The Parish Clerk noted that this came into effect of
24th December 2019 and apologised that the recent December village newsletter reported incorrectly
the date of 24th February 2020. The Parish Clerk added that there had been several items of
correspondence from NCC on the service changes and that whilst the NCC had named a number of
possible alternative service providers to approach, the problem appeared to be new legislation coming
into effect in January 2020 that stipulated the need to comply with new regulations (Public Service
Vehicle Accessibility Regulations), particularly with regard to disabled access. The Parish Clerk noted
that he understood that local service providers were not willing to invest in fleets of new compliant
buses. KG observed that most of the local bus users were able-bodied people and suggested that
concerns were raised with Councillor Brian Long, leader of BCKLWN and mentioned the irony of having
bus passes but not having a service to use them on.
6.2.2. A134 Tottenhill to Thetford Local Safety Scheme – The Parish Clerk reported receipt of
correspondence from NCC concerning information of a series safety schemes along the A134
commencing on 3rd March 2020, including speed reductions. The Parish Clerk noted that over a period
of the past 6 years, it was reported that there had been 108 accidents including 5 fatalities in a variety
of weather conditions along the stretch of road in question. The Parish Clerk commented that the
scheme includes a proposal to carry out some form of improvement at the junction of Lime Kiln Road
and the A134.
KG commented that he had been made aware of a planned roundabout being sited at the
Stradsett/Foldgate junction of the A134.
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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
6.2.3. Basil Road, Vehicles Speeding – The Parish Clerk reported that a Parishioner had raised a
concern of vehicles travelling at speed at the first bend in Basil Road (Station Road end), where there is
poor visibility of traffic approaching from the opposite direction. The Parishioner had offered to
provide one or two concave traffic mirrors if agreement could be obtained from either NCC or the local
landowner to install them. A Parishioner raised the concern of a low sun effect with a mirror in place.
The Parish Clerk noted that if the mirror was installed, its positioning should not be affected by the sun.
It was agreed that the Parish Clerk would thank the Parishioner and approach NCC for further advice.
6.3 Handyman’s Report
6.3.1 Moved the speed monitor from The Row to Lime Kiln Road and changing the battery before the
move to the next site.
6.3.2 Cleared the pathway of weeds to the War Memorial in St Andrew’s Churchyard in preparation for
the Remembrance Sunday service, including the pruning back of an overhanging tree and clearing
some undergrowth.
6.3.3 Attended the cemetery to trim back the perimeter hedging. Unfortunately, the Handyman had
reported that on two occasions he had been thwarted in achieving much progress due to problems
with a mobile power generator. A further plan to complete the work was being considered with the
Parish Clerk.
6.4 Police Report
The Parish Clerk noted he had no information to report. In response to a question from a Parishioner,
LH commented that the local police do not have a liaison officer, but do hold occasional surgeries in
local villages. The Parish Clerk noted that when he receives local police information, he adds the details
to the Parish website.
6.5 Village Hall Report
The Parish Clerk commented that he had received an update that there is currently a ‘pro tem’ Village
Hall Management Committee. The Parish Clerk noted that these details had been circulated in the
recent village newsletter and that the latest information received was that the committee was pleased
to receive three nominated new members appointed to the ‘pro tem’ committee, Tom Foy,
representing the West Dereham Parish Council, Juliet King and Pam Bullas representing the West
Dereham Heritage Group.
6.6 Glazewing Report
The Parish Clerk reported the proposed liaison meeting with Glazewing management was set for 12th
December. KG noted that due to work commitments he was now unable to attend. A Parishioner
commented that he was still encountering lorries bound for the Glazewing site on Bath Road. SP noted
that she was ringing Glazewing on the occasions when she observed their vehicles in Church Road. TF
requested that if Parishioners observe Glazewing vehicles in the Church Road area to report them to
the Glazewing office.
7. Finance Report
7.1 Accounts for October 2019 – Payments
LH noted that although Councillors would note and approve the planned payments, the signing of
cheques would have to be deferred.
7.1.1 Cash Flow October 2019 – The Parish Clerk distributed copies of the Cash Flow to the meeting.
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The Parish Clerk noted income of £150.00 received for a cemetery fee. The Parish Clerk reported that
the October expenditure aggregated to a total of £1450.38 and that this included the advanced
December salary for the Parish Clerk and the Village Handyman’s monthly allowance payment, as a
result of the Parish Council not meeting in January 2010.
7.1.2 Cheque Payments for Approval for October 2019 – The Parish Clerk displayed the itemised
pending payments on the overhead projector. The Parish Clerk noted the following payments that
were due.
Payee
Cheque
No Net VAT Gross Remarks
Norfolk Association of Local
Councils 101128 £23.94 £0.00 £23.94 Purchase of Councillors Finance Guides
R. Poole £84.47 £0.00 £84.47 Handyman’s Payment. Expenses &Travel – Nov 19
R. Poole 101129 £10.00 £0.00 £10.00 Handyman’s Advanced Allowance Payment – Dec19
Norfolk Parish Training &
Support 101130 £10.00 £0.00 £10.00 Chair Networking Session
Peter King £587.56 £0.00 £587.56 Parish Clerk’s salary & expenses – Nov 19
Peter King 101131 £605.41 £0.00 £605.41 Parish Clerk’s advanced salary – Dec19
HMRC £0.40 £0.00 £0.40 Parish Clerk’s PAYE&NIC – Nov 19
HMRC 101132 £6.60 £0.00 £6.60 Parish Clerk’s Advanced PAYE&NIC – Dec 19
Society for Local Council
Clerks 101133 £122.00 £0.00 £122.00 Clerk’s Annual Subscription
Total £1,450.38 £0.00 £1,450.38
7.1.3 LH asked Councillors present if they were content with the payments. All Councillors noted that
they were content. LH noted that the cheques and control processes would be signed off as soon as
possible.
7.2 Setting of the Precept 2020/21
LH asked if there had been any comments received from Parishioners regarding the Precept. The
Parish Clerk responded that he had not received any comments.
The Parish Clerk displayed on the overhead projector a budget showing the items of Income and
Expenditure for the setting of the 2020/21 and noted that the document used was the standard
format applied by Parish Councils.
The Parish Clerk commented that his projection for the current financial year is that there will be an
approximate surplus of £4,229, but that it must be assumed that this is subject to change between
now and 31st March 2020.
The Parish Clerk spoke to each item of Expenditure noting either a proposed increase or decrease in
the budget and highlighting the following items:
Parish Clerk’s salary and HMRC payments – The Parish Clerk is currently on a lower pay scale point
than should be and that will reflect on next year’s budget. Secondly that It is unclear at what level to
set next year’s local authority pay scales as they have not been agreed yet at a national level. LH
commented that she had received local authority advice that a 3% increase would be appropriate at
this time.
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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
Grounds Maintenance – Noted whilst the expenditure is fixed at £3,900 plus VAT per annum, that
when the work resumes in the new year that will be the third year of a three year agreement.
Cemetery – Noted that the budget has been considerably reduced to just cover the cost of the water
stand pipe as other items of expenditure are not anticipated.
Subscriptions – Noted that there are three subscriptions; National Association of Local Councils are
not increasing their rates for 2020/21; the Information Commissioner and the Society of Local Council
Clerks. These accrue to £328.00.
Training – The Parish Clerk noted that the Training budget had been increased to £700.00 cover the
cost of additional sessions required for new Parish Councillors.
Open Spaces – Noted that this budget line has decreased over several years but is now being set to
£25.00 to cover the charges made by the Environment Agency for the farm tenancy and allotments
land and by BCKLWN for the rental of the recreation area.
Village Handyman – Noted that the budget has been set on the basis of a review of his hours and the
separation of the incidental items required to maintain the village work i.e. paint, repair items. The
working payment has been budget at £2,017.00 and for incidentals at £60.00.
Village Signs, Village Green and Parish Improvements – Noted all been reduced respectively to
£375.00, £250.00 and £300.00.
Recruitment – A new budget line has been set of £100.00 for the recruitment of new staff.
Allotment Deposits – A new budget line has been set of £75.00 as these have not been previously
accounted for as an expenditure item.
Election Fees – Noted expenditure for the May 2019 elections was only £47.63, however it is
necessary to continue to accumulate an Election Fee reserve for the future, set this coming year at a
lower budget of £300.00.
The Parish Clerk noted that the proposed expenditure budget comes to a total of £21,657.09.
The Parish Clerk commented on the Items of Income.
Precept – The Parish Clerk noted that the Parish Council intended to hold the Precept at £17,403.74
That was the same rate as for the current year, 2019/20.
Farm Tenancy – The Parish Clerk noted that the farm tenancy was in its third year and due for renewal
in October 2020, in which case, the new agreement might be lower or higher than the current rate of
£3,000 per annum, but that for the sake of the budget would be held at that rate.
Grant – Noted that West Dereham Parish Council had recently been advised by BCKLWN that they
could claim a grant of £70.00 in addition to its Precept.
The Parish Clerk confirmed that this now meant that a balanced budget had been proposed.
A Parishioner complained that there was little work carried out in Basil Road financed from the Parish
Council budget and that he had previously mentioned the painting of a bridge. The Parish Clerk
responded by noting that the bridge at the junction of Basil and Hilgay Roads had been the last bridge
to be painted. The Parishioner noted that he had taken photographs of the condition of the bridges in
Basil Road and that their painting was the only thing he considered he could obtain of value from by
paying his share of the Precept.
The Parish Councillors agreed to accept the budget and set the Precept as discussed for the 2020/21
financial year.
8. Defibrillators in the Village
Councillors had no updates to report. LH acknowledged that some information had been received
from the Village Hall Committee that Councillors would look at. LH requested that if anybody had any
views as to the siting of a Defibrillator to contact the Parish Clerk.
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Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
9. Farm Tenancy, Posts and Bordering Hedges
KG commented that the post and wire fence on the edge of the farm tenancy is in bad repair and the
allotment hedge on the road side and along the footpath is overgrown. KG noted that he thinks that
some posts should be purchased and placed alongside the existing posts and staple to the wiring. KG
added that the farm tenant should cut back the hedges as soon as possible. KG commented that he
had recently carried out an inspection of the farm tenancy and allotment area and noticed that a
small strip of grass had also been left along the edge of the border fence and added that the farm
tenant should be asked to cut or strim the strip. KG noted that the Parish Councillors were due to
carry out another allotment inspection at the beginning of January.
10. To consider Parish Council Internal Affairs and Policies
10.1 Standing Orders
The Parish Clerk reported that as a result of the proposed amendments at the last Parish Council, it
had been identified that to update the Standing Orders, an additional Retention Policy was required.
The Parish Clerk noted that he had started drafting a Retention Policy but that the work was not yet
completed. It was agreed to put the Standing Orders back on the Agenda of the next Parish Council
meeting.
11. To comment on planning applications currently received – None received
12. Correspondence.
The Parish Clerk reported that all correspondence had been covered by the agenda.
13. To receive further reports/items of business for the next agenda
13.1 TF requested the proposal to provide water butts to the allotments with possible equipment
costs is added to the next Parish Council agenda.
13.2 KG requested that the Telephone boxes be added to the next agenda, as Parishioners had
commented to him about their poor state of upkeep.
14. Date of next meeting
LH noted that the next Parish Council Meeting is due to be held on Thursday 5th February 2020 at
7.30pm.
15. Open Forum
15.1 A Parishioner noted that in the village of Sporle, BT had renovated the village telephone box to a
standard whereby it was able to be used as a library and wondered whether they would be willing to
carry out the similar work in West Dereham.
15.2 A Parishioner asked if there had been any further feedback regarding the cutting back of the
overhanging hedges in the Lime Kiln Area. The Parish Clerk replied that he had not heard anything
further from NCC. The Parishioner also noted that the road line markings at the top of Bath Road at
the junction with A134 were in a poor state and required some attention.
15.3 KG noted that there was a bad pothole in Bath Road opposite the entrance of the property, The
Poplars.
15.4 A Parishioner asked what had happened about the blocking off to the entrance of the Lime Kilns
area of Lime Kiln Road? LH replied that to the best of her knowledge the area had been filled with
8
Agreed as a true record of the Meeting: Signed ………………………………………….. Date ………………………
unwanted rubbish but had been asked to remove it. LH added that the land belonged to NCC but was
let on a tenancy agreement. A Parishioner commented that the Environment Agency had become
involved and requested that the tenant take steps to remove the rubbish. KG commented that the
area had become run down and that there was nothing left in terms of interest or heritage value.
15.5 A Parishioner stated that he would like to make the following statement:
I would like to propose vote of thanks and appreciation to the last Village Hall Committee, who resigned en bloc
a few weeks ago
The Village Hall structure that they inherited, left no one in doubt as to the work required to try and return our
valuable village asset into a workable and viable proposition
To name a few challenge’s they faced and completed:
• Sorted out the Village Halls finances, which were in an abysmal state. This was done in a very
professional and transparent manner
• Upgrade repair or replace equipment, throughout the Village Hall, including redecoration of the bar
area. Done by committee, volunteers and donations from third parties, including a grant from the
Parish Council
• Renegotiate and reconfirm contracts, in order to obtain the best financial deal for the Village Hall
• Bring currency and co-ordination to the many processes and procedures required to facilitate the
running of our Village Hall in a safe, legal, efficient and transparent manner
• Raise the level of awareness of our Village Hall, throughout the village and surrounding areas, by
holding various differing functions and events, and their associated publicity, including an updated
Village Hall website
• After several months of operation the committee realised a handsome profit from the Bar operation
and the Kitchen function
As advised, presently the Village Hall is being run by a Pro Tem Chair with an unnamed pro tem committee, it
would seem transparency is not as strong as it should be. Hopefully the effort and actions of the last Village Hall
Committee will be acted on and appreciated by the unnamed pro tem committee and any subsequent elected
Village Hall Management Committee
As a resident of West Dereham, a user of our Village Hall, and in some instances a volunteer at the Village Hall, I
would ask the Parish Council to endorse the thanks to this committee, for their hard work during their tenure,
and as a mark of appreciation!
LH commented that on behalf of the Parish Council, it recognised the hard work of the outgoing
Village Hall Committee and equally wished the new committee well and hope that it is successful in
holding its election and whatever work is required in getting its functioning committee on board.
15 Close of Meeting. The Chair thanked everyone for attending, wished them a Happy Christmas and a
safe winter. The final closure of the meeting was at 8.55pm
Parish Clerk: Peter King – Email: clerk@westderehamparishcouncil.uk Telephone: 01366 502110

Stoke Ferry Parish Council – Vote of Thanks

I would like to say a very big Thank You to the Pump for their support in 2019.
The Pump supplied the main raffle prize at the Summer Fayre and the prize money for the Santa Challenge, as well as giving donations to the Village Hall, Fensong and other charities.
As with most village groups, the committee members give their time freely and the Pump committee generously donate to many village causes, often without any publicity.
The start of a New Year is a good time to thank the Committee members for all their hard work and to say we greatly appreciate the wonderful magazine you produce.
May 2020 see the Pump continue to flourish and provide us with a fabulous village magazine.

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