STOKE FERRY @ DISTRICT LADIES GROUP

Minutes of the meeting held on Feb 5th
Mrs Armsby welcomed 14 members & 2 visitors.
APOLOGIES were received from Elaine Ford, Carol Thulbourne & Audrey Hudson.
Minutes of the last meeting were read & signed.
ARISING Further to the May meeting that is still to be arranged, Janet Cooper said that she had found someone in Barton Bendish who could give a Norfolk themed talk. Members agreed, so Janet will find out cost & availability.
Anita Horgen presented Jenny Elsey with her birthday card. There are no members’ birthdays in March.
The March meeting will be a talk by Colin Mason who is an honorary Commander for the Lakenheath air base.
ROTAS door & raffle—Sheila Smith & Anita Horgen
Teas————–Jenny Elsey & Gillian Smith
VOT————–Anita Horgen
Mrs Armsby then introduced Doug, who is a volunteer with the East Anglian Air Ambulance. The service has been in operation for 20 years, & has 2 helicopters covering Norfolk, Suffolk, Cambridgeshire & Bedfordshire. Flights to the farthest point can take up to 25 minutes, but survival rate increases significantly in a cardiac arrest, if a bystander can begin cardio-pulmonary resuscitation until medical help arrives. It is hoped to begin teaching this in secondary schools next year as part of the curriculum. Doug then demonstrated how to do CPR using a dummy, & several members had a go at it. He went on to show us an emergency defibrillator, which are situated in accessible areas such as disused telephone boxes & outside village halls. He explained that they are easy to use because a recorded message will talk you through every stage. He showed us where to fit the chest pads, & explained how using it can improve the patient’s chances of survival.
Doug was thanked by Doris Armsby, & presented with a donation to the EAAA, which costs a staggering 12-14 million pounds a year to run.
The raffle was won by Valerie Kirchen, Anita horgen &jenny Elsey.
The meeting ended at 9.30pm.
Claire Lankfer
(secretary)

Stoke Ferry Parish Council – February Meeting MInutes

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STOKE FERRY PARISH COUNCIL
Draft (until approved at the next meeting)
Minutes of the Ordinary Meeting held on
Wednesday 5 February 2020 at 7.00 pm in Stoke Ferry Village Hall
Present:
Cllr Jim McNeill (Vice Chair)
Cllr Kit Hesketh-Harvey
Cllr Trudy Mann
Cllr Gail Reeve
Cllr Donna Stocking
Cllr Janet Taylor
Helen Richardson (Parish Clerk and Financial Responsible Person)
Also, in attendance:
Cllr Colin Sampson, BCKLWN
Chris Philpott, Footpath Warden
Public: 1
35/20 Emergency Evacuation Procedures was read by the Chair.
36/20 Openness and Transparency Notice – The Parish Council record the meeting. The Chair notified the public of this. The Chair also advised that any aggressive or abusive behaviour towards members of the Parish Council, staff or members of the public will not be tolerated. If this happens you will be asked to leave and if necessary, the meeting will be suspended.
37/20 To receive and accept apologies for absence – Cllr Sue Lintern (Chair) (Personal Reasons) and Cllr Mandy Leamon (Personal Reasons). Cllr Martin Storey, NCC had also sent his apologies.
38/20 To receive Declarations of Interest from Members on any item to be discussed – Cllr Jim McNeill declared an interest on the payments for approval item and it was agreed that he would not vote.
39/20 To approve the Minutes of the Ordinary Meeting 15 January 2020 – The minutes of the Extraordinary meeting held on 15 January 2020 were proposed for approval as a correct record by Cllr Gail Reeve, seconded by Cllr Janet Taylor, four were in favour and two abstained due to be absent from the meeting.
Buckenham Drive Land Transfer – The Clerk responded to the Borough Council as per minutes in November. The Clerk wrote to all residents in this area to inform them that any garden waste can be taken to the local waste site or via a brown bin that can be purchased from the Borough Council, but not to be deposited on the land behind. The Clerk chased the Borough Council for a response on 20 January and is yet to receive a reply.
Post Box at Bradfield Place – Royal Mail advised they will not place a large post box in this location following their investigation. They have a calculation for measuring the distances of a population to each post box, there were five in Stoke Ferry and they confirmed with the local office that this was sufficient.
Post Office at Whittington Garage – Was due to be progressed in March in terms of logistics of the Post Office being installed at the garage as the application had been approved. It was agreed to monitor the safety of the roads in the area for the residents of Stoke Ferry once it was open.
Pothole Outside Mill Entrance – This had been reported to Highways after the January meeting, they take 6 weeks to inspect and then repair after.
Lynn Road and Bridge Road – Road Surface – Path work had been completed by Highways at the end of January. They had concreted the drain grates on Bridge Road.
Drain Covers outside Village Hall – Highways had resolved.
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Mill Liaison Committee – The Clerk emailed the Mill Manager, with the Terms of Reference for the Committee, about restartin meetings and awaites a response. The Clerk also advised him of the unpleasant smells from the factory that had been experienced. The Clerk agreed to copy the BCKLWN into the communications to the Mill in chasing for a reply. It was felt it was important to have the connection with the Mill.
Indigo Streetlights – There was no update currently, but it is progressing via Norfolk County Council who was the proper authority to do so. There was also issues regarding the sewers and the road they needed to progress with the Borough Council. It was agreed that residents should also contact Orbit Housing to advise them of the issue.
Precept Request 2020/21 – The BCKLNWN had confirmed receipt of the request.
40/20 To Receive: Update from the Neighbourhood Working Group
Neighbourhood Plan Working Group
Report to SF Parish Council Meeting Wednesday, Feb 5, 2020
Our work over the last month
1. Meetings: The Working Group met on 18th January (All-Day Planning Workshop) and 21st January (to set DRAFT Vision, Aims and Objectives)
2. Declaration of Interest Forms: All members have completed and shared their Declaration of Interest Forms. These have been handed to the Parish Clerk to be kept on file.
3. Parish Online www.parish-online.co.uk: The Parish Clerk has obtained this useful tool on a 30-day trial period. The Working Group has explored its potential and recommends that the PC agrees to the annual cost of £30/year at its February Meeting.
4. NP website presence:
The PC Website has a Neighbourhood Plan page and contains details of the Working Group. The page content needs to be ratified by the PC.
Jim McNeill, along with members of the Working Group has created a NP WIX website. Upon PC agreement this will go ‘live’ after this evening’s meeting and be linked to via the SFPC website and vice-versa.
Access to the NP website is limited and controlled by Jim McNeill.
5. Expenditure update
– An invoice from Rachel Leggett & Associates has been received and passed to the Parish Clark for pay-ment: Payment: for Hours worked: £960.00 Expenses: £109.41. TOTAL: £1069.41
– An Invoice for hire of the Village Hall for the WG Workshop Day has been passed to the Parish Clerk for payment: £60.00
– An Invoice for cost of a Banner for Consultation Days is due to be passed to the Parish Clerk.
Expenditure claimed by Jim McNeill for Jan 2020
Display Boards (1) for consultation events
£80.99 (inc VAT)
Display Boards (2) for consultation events
£173.80 (inc VAT)
Upgrade of NP WIX website (with 50% discount)
£115.20 (inc VAT)
Domain Name (www.stokeferryplan.co.uk) for 2 years (1st year free):
£11.64 (inc VAT)
Printing cost of flyers for first Consultation Day:
£33.00 (no VAT)
6. The cost of the two sets of display boards needs to be added to the PC Assets Register.
Jim McNeill
Chair, SFNP Working Group
41/20 To Approve: Costs Relating to the Set Up of a New Website for Neighbourhood Plan
Cllr Jim McNeill proposed approval of costs to set up the new website for the Neighbourhood Plan of £126.84, seconded by Cllr Kit Hesketh-Harvey, all were in favour.
42/20 To Approve: Solicitor Costs Relating Investigations into the Ownership of Footpath 17
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The solicitor had suggested gather further information by; researching the Norfolk Archives, carrying out a Highways Search and sending a SIM search to the land registry for investigations into the ownership of Footpath 17. The quoted total cost for a Highways search and SIM search plus solicitors costs was £314.Cllr Jim McNeill proposed that the Council conduct its own search with the record office and send the SIM themselves at a cost of £8.50 plus the cost of a plan which would be around £20 and then see if a Highways search was needed, this proposal was seconded by Cllr Kit Hesketh-Harvey, all were in favour. It was agreed to discuss further in March.
43/20 To Approve: Dog Bin on Bridge Road and Waste Collection Costs pending electric placement maps
It was agreed to defer until plans for the area had been received.
44/20 To Approve: Adjustment to Village Gates Project Plan
It was agreed to remove the Wretton Road Village Gates from the project plan due to lack of space for them and closest location would be in Wretton. There were gates on the 40mph at the start of Wretton that was not far from Stoke Ferry and the continued speed limit was 40mph with no increase such as occurs in the other locations on Lynn Road and Bridge Road. Cllr Kit Hesketh-Harvey proposed removal of the Wretton Road gates from the project plan, seconded by Cllr Donna Stocking, all were in favour. Cllr Donna Stocking agreed to attend Furlong Drove with the Clerk to reassess the viability for the gates in this area before purchase.
45/20 To Approve: Spring Litter Pick
It was agreed to hold a litter pick on 26th April, Cllr Donna Stocking proposed, seconded by Cllr Kit Hesketh-Harvey, all were in favour. Cllr Jim McNeill agreed to do the poster. The same risk assessment and safety measures would be untaken as last year which had worked well.
46/20 To Approve: Cutting of Weeds on Graves and Owners Permission
Cllr Janet Taylor agreed to do a notice to display on the notice boards and village pump to advise people that the Council would be removing weeds from graves and for people to get in touch. The Clerk agreed to tell the Handyman to action when it was felt time had exceeded for the public to respond. The Clerk agreed to ask the Handyman to cut the ivy from the base of a tree in the cemetery.
47/20 To Approve: Grounds Maintenance Contract Document and Approval to Sign
The days of Monday and Tuesday were included in the contract. Cllr Janet Taylor agreed to cover the checklist if Cllr Mandy Leamon was unable. It was proposed for approval by Cllr Trudy Mann, seconded by Cllr Donna Stocking, all were in favour.
48/20 To Approve: Review of Co-option Policy
There were no proposed amendments, all were in favour of approving the review Co-option Policy.
49/20 To Approve: Change in Insurance Broker for 2020/21 Insurance (3 Years) to BHIB Ltd
It was proposed by Cllr Gail Reeve to change insurance broker to be BHIB Ltd from 2020/21 for the next three years as Came and Company had come to the end of providing this service, seconded by Cllr Janet Taylor, all were in favour.
50/20 To Approve: Free Subscription for Parish Online following 30 Day Trial as BHIB Ltd Client
Cllr Trudy Mann proposed the free subscription option of Parish Online following approval of being a BHIB Ltd client from 2020/21, seconded by Cllr Kit Hesketh-Harvey, all were in favour
51/20 To Approve: SLCC Clerk Webinars
Cllr Donna Stocking proposed approval of two webinars in the year for the Clerk to have totalling £30 split with two other Councils, seconded by Cllr Gail Reeve, all were in favour.
52/20 To Approve: Change of Ordinary PC Meeting Date from 4th November to 11th November 2020
A change of meeting date from 4th November to 11th November was proposed for approval by Cllr Janet Taylor, seconded by Cllr Jim McNeill, all were in favour.
53/20 To Approve: Third Authorised Signatory for Banking
Cllr Gail Reeve proposed that Cllr Jim McNeill be confirmed as a third authorised signatory for signing cheques, seconded by Cllr Janet Taylor, five were in favour and Cllr Jim McNeill abstained.
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54/20 To Approve: Internal Auditor Appointment
It was proposed by Cllr Jim McNeill to commission the work of the Internal Auditor for the 2019/20 accounts as per email for the sum of £20, seconded by Cllr Trudy Mann, all were in favour.
55/20 To Approve: Payments and Accounts Reconciliation to Date
08.02.20
Payments for Approval
Payee
Cheque
Payment for
Net
VAT
Total
Clerk
101859
Clerks Wages and Expenses -Jan 20
358.00
0.00
358.00
HMRC
101860
Jan-20
82.20
0.00
82.20
Rachel Leggett and Associates
101861
Neighbourhood Plan Fees and Costs
1069.41
0.00
1069.41
NALC
101862
Clerk Course Manual
8.32
0.00
8.32
Handyman
101863
Jan-20
50.00
0.00
50.00
SF Village Hall
101864
Village Hall Hire and NP Event
85.00
0.00
85.00
NALC
101865
NP Awareness Session 29.10.19
50.00
10.00
60.00
EON
DD
Streetlighting
80.60
4.03
84.63
Cllr J McNeill
101866
NP Refund of Items
351.02
63.61
414.63
TOTAL
2134.55
77.64
2212.19
Bank Reconcilla-tion
Cashbook
Carried Forward
As at 1 April 2019 £32,782.60
Receipts
£22,447.23
Payments
£16,628.90
Total
As at 2 Feb 2020 £38,600.93
Bank Statements
As at 03.01.20
Community Account – Current
£3,327.98
As at 03.01.20
Business Account
£35,973.10
Plus Unpresented cheques
£700.15
Total
As at 2 Feb 2020 £38,600.93
There is a running account of the Neighbourhood Plan spend from the Parish Council budget and the grant on file.
The payments were proposed for approval by Cllr Kit Hesketh-Harvey, seconded Cllr Janet Taylor, all were in favour, with Cllr Jim McNeill abstaining.
56/20 Urgent Matters – Chairman
Cllr Jim McNeill advised that following a letter from the BCKLWN regarding an application for Asset of Community Value for the Bluebell, a decision would be reached by 7th March.
Following January’s Public Meeting on the future of the pub, a group of local residents have now come together in an effort to ensure the village’s last pub is not lost. This group is call-ing a second community meeting at the Village Hall in the next few weeks.
Cllr Colin Sampson shared that an appeal of the decision to refuse permission to change its status from a public house had just been submitted f to BCKLWN Planning. Cllr Jim McNeill advised that he had kept planninginformed of the group that had formed in the village.
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(i) The Duke’s Head premises was back on the market.There were loose pantiles on the roof. It was agreed that the Parish Council contact the Borough Council to request that the owners replace loose pantiles and repair the ridge tiles and make it safe as a matter of urgency.
(ii) Elizabeth Truss MP had raised with the Communities and Housing Minister to explore what options may be available for taking the village hall car park forward.
(iii) Bridge Road. The building plot on the road is progressing. The Bridge Road path had not yet been repaired with a long cracks t of up to 2-3cms in width. The Clerk agreed to update with Norfolk County Highways on the report that its condition was a high risk to the public.
(iv) Pegasus who are agents for Amber REI/2Agriculture had agreed a to a second access road to the proposed Lynn Road development with a new access road from Lynn Road. They were still in discussing the S106 which was currently costed at up to£150k. It was agreed to add this item on the next agenda to discuss further.
57/20 To Receive items of concern & matters to be included on the next agenda from the Parish Council and note forward items
Cllr Kit Hesketh-Harvey left the meeting as well as the member of public.
The Clerk agreed to check the plans in the cemetery regarding the roadway continuation. It was agreed that the Council needed to review the access in the future and the Clerk would note for future items.
Recovery Plan – The document was awaiting a GDPR check before it could be circulated as detailed in the document. It was noted that the document would be sent to the Emergency Planning Team at BCKLWN who the document was primarily a tool for them to use as the correct local authority responsible for over-see Emergency’s.
58/20 Cllr Colin Sampson (BCKLWN) and Cllr Martin Storey (NCC), if in attendance
Cllr Colin Sampson advised that the work on lowering carbon omissions will change continuously in the next few years. The Borough Council were working on their own carbon footprint and any work they would share where needed.
The Footpath Warden had walked Footpath 5 with the Chair and wished to provide the following update. They had walked through Oxborough Road where Highways had done a brilliant job in clearing the path and repairing the steps installed by them and it was now possible to get up to the bank and across the other side of the bypass to the farmers gate. Using various maps ,he and the Chair investigated in which direction footpaths went alongside the charity land which, according to County Hall, was Common Land. They struggled through undergrowth and tried various directions to find out where the path come from in the field. They found that there was a ‘Stoke Ferry Fen Dyke’ in place to take water away to Denver, but its flow was travelling in the opposite direction. They went around to the bridge over the bypass and walked to Bridleway 8 to the other side, and noted again that Highways had carried out a marvellous job in cutting the bushes back and once it had dried out it was felt that it would be a lovely walk. On the 21st January he and the Chair had visited County Hall to seek information on local footpaths and spent over 2 hours looking at the Parish Council minutes from 1950-1964 to see if there was anything generated in them regarding the footpaths at that time, however they drew a blank. He had the Chair will continue to await replies from various people on leads they had. He added that the cut off channel had certain documents which showed paths which had been removed when it was built, but the village seemed to have gained more than lost but efforts would be made to restore some of the access routes connected paths that had been lost. Nothing was definite and there was information to be created and it would be a long ongoing project.
61/20 To Adjourn the meeting to allow for public comments
62/20 Confirm the Date of the Next Meeting – Wednesday 4 March 2020 at 7 pm, Ordinary Meeting of the Stoke Ferry Parish Council
Meeting Closed at 9.15 pm

STOKE FERRY & DISTRICT LADIES GROUP

Minutes of the meeting held on Jan 8th
Mrs Armsby welcomed 14 members and wished everyone a happy New Year.
APOLOGIES were received from Sheila Smith, Carol Thulbourne & Audrey Hudson.
Minutes of the previous meeting were read & signed.
January birthdays. Two cards will be delivered to absent members who have birthdays this month. One will be needed for February.
Jenny Elsey is collecting subs of £20 for the New year. Programmes are available thanks to mike & Janet Cooper, who managed to get them done in spite of illness.
The speaker proposed for May charges £60, & members voted that as we are only a small group, we could not afford to book her. Something else will be arranged.
The February meeting will be a demonstration of how to use a defibrillator. Gillian Smith suggested that friends & neighbours could be invited to join us for this talk, and members agreed.
ROTAS
Door & raffle……Valerie Kirchen & Heather Durrance
Teas…………………Janet Cooper & Hazel Hearne
Mrs Armsby announced that Mike Cooper is still unwell and would not be able to come and do his quiz tonight, but he had prepared a tabletop version for us. Each team was given 3 sets of 20 pictures to identify. The categories were Christmas films and pantos, TV chefs and famous bridges. Everyone enjoyed puzzling over them, & Mrs Armsby asked Janet to pass on our thanks to mike and presented her with a voucher for him.
Each member had provided a wrapped parcel for the raffle, so everyone went home with a prize.
The meeting ended at 9.15pm
Claire Lankfer
(secretary)

Continue reading

Stoke Ferry Parish Council Minutes of January Meeting

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STOKE FERRY PARISH COUNCIL
Draft (until approved at the next meeting)
Minutes of the Ordinary Meeting held on
Wednesday 8 January 2020 at 7.00pm in Stoke Ferry Village Hall
Present:
Cllr Sue Lintern (Chair)
Cllr Kit Hesketh-Harvey
Cllr Trudy Mann
Cllr Jim McNeill (Vice Chair)
Cllr Gail Reeve
Cllr Donna Stocking
Cllr Janet Taylor
Helen Richardson (Parish Clerk and Financial Responsible Person)
Public: 4
Also, in attendance:
Chris Philpott, Footpath Warden
Cllr Colin Sampson, BCKLWN
01/20 Emergency Evacuation Procedures was read by the Chair.
02/20 Openness and Transparency Notice – The Parish Council record the meeting. The Chair notified the public of this. The Chair also advised that any aggressive or abusive behaviour towards members of the Parish Council, staff or members of the public will not be tolerated. If this happens you will be asked to leave and if necessary, the meeting will be suspended.
03/20 To receive and accept apologies for absence – Cllr Mandy Leamon was absent. The Chair advised that sadly Cllr Daphne Clements had decided to resign from the Parish Council on health grounds. The Parish Council wished to thank her for her devoted work to the Community and Parish Council, and in looking after the cemetery and being a welcoming member of the village for the newcomers.
The Chair advised that any decisions would be ratified at an extraordinary meeting of the Parish Council next Wednesday 15 January 2020 due to an error in publishing the agenda.
04/20 To receive Declarations of Interest from Members on any item to be discussed
Cllr Trudy Mann declared an interest in a planning application contained within the Clerks report. Cllr McNeill declared an interest within the payments for approval and agreed to abstain.
05/20 To approve the Minutes of the Ordinary Meeting 3 December 2019 – The minutes of the Ordinary meeting held on 3 December 2019 were proposed for approval as a correct record by Cllr Janet and seconded Cllr Gail Reeve, six were in favour, one abstained due to being absent at the meeting.
06/20 Matters Arising from the Minutes of the Last Meeting (And Clerks Report)
Clerks Report (Matters Arising) – January 2020.
Footpath 5 (FP5) – Public Rights of Way Officer of Norfolk County Council confirmed that a promise had been made to install some steps at FP5 and the works have been programmed. But a further email on inspection advised they had not been installed adequately and he would be chasing up the works team for resolve.
Buckenham Drive Land Transfer – The Clerk responded to the Borough Council as per minutes in November and is yet to receive a response. The Clerk wrote to all residents in the area to inform them that any garden waste could be taken to the local waste site or via purchase of a BCKLWN brown bin, but not to be deposited on the land behind. The Clerk will chase for a response.
Planning Queries by Cllr Kit Hesketh Harvey – BCKLWN advised early December that they would deal with the enquiries as a complaint which the Parish Council have received a response. Cllr Hesketh-Harvey stated that two others in the public gallery had heard the same comments from the Planning Committee Chair.
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Post Box at Bradfield Place – The Clerk emailed Royal Mail to request a larger post box to be installed at Bradfield Place. The Royal Mail confirmed on 2nd January that they had received this request and were investigating and would respond when possible.
Village Gates – The Clerk was awaiting a response from Highways for installation and continues to chase for the two gates to be installed on Lynn Road and Bridge Road. Two pairs of gates have been painted with posts and are in storage. Once installed Furlong Drove and Wretton Road will be considered further.
Indigo Road Streetlights – There was no update at this time due to the Christmas period, but the Clerk will continue to chase for updates.
Dog Bin on Bridge Road – This will be discussed further when utility plans are received from Highways. A dog bin cannot be installed on the post identified as there is an electric connection within it.
Parish Partnership Funding Form – The Clerk submitted the application form as agreed at the December meeting for the 2020/21 funding bid and response is due around March 2020.
Planning Decisions Received:
19/01748/F Stoke Ferry Lodge House Oxborough Road Stoke Ferry King’s Lynn Norfolk PE33 9TA – Variation of condition 2 of Planning Permission 19/00896/F: Proposed rear single storey flat roof extension with glazed lantern Application Permitted 29 November 2019 Delegated Decision
19/01772/F Stoke Ferry Bluebell Inn Lynn Road Stoke Ferry King’s Lynn Norfolk PE33 9SW – Change of use from public house to single detached residential dwelling Application Refused 12 December 2019 Delegated Decision. Cllr Jim McNeill advised that the owners were appealing the decision.
19/01773/O Stoke Ferry Land Off Little Lane Stoke Ferry Norfolk – Outline Application: three-bedroom bungalow Application Permitted 16 December 2019.
Boughton Hedge – There had been leaf fall from the cutting of the hedge, there was enough access for a resident to wall along, slippery from leaf fall. The Clerk agreed to contact Norfolk County Council to ask that they clean the pathway on Boughton Road.
Horticultural Report, 8th January 2020: Cllr Jim McNeill
Communal shrubbery beds
• All communal beds have been kept tidy with dead-heading/pruning where necessary
• As planned in November 2019, the bed by the church has also been partly dug over and weeded. Weeding, digging and raking will be completed by the end of January and it has been arranged for free woodchip to be applied in early February.
• In the Spring there will be a further pruning of the buddleia shrubs in all beds.
• Over the next 6-8 weeks there will be a continuation of cementing the remaining gaps be-tween the paving slabs and around edges of the walls of the shrubbery beds.
Cemetery
• A 5m hedgerow of green beech has now been purchased (£14.85) and planted, as agreed. Thanks to local resident for their assistance.
• The hedgerows planted in 2019 have continued to be weeded and bramble kept in check.
08/20 To Approve the Grounds Maintenance Contract 2020/21
The Parish Council agreed the quote for grounds maintenance received from its current contractor for the next financial year ‘Mr. Sparkle’, the approval was proposed by Cllr Donna Stocking, seconded Cllr Sue Lintern, all were in favour.
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09/20 To Receive: Update from the Neighbourhood Working Group
Neighbourhood Plan Working Group
Report to SF Parish Council Meeting Wednesday, Jan 7, 2020
1. Working Group
The Working Group met on 19th December 2019 and were joined, via FaceTime, by consultant Rachel Leggett.
2. Grant Funding & Appointment of Consultants
On 16 December 2019 the Parish Council received the first tranche of Locality/Groundworks funding of £4,028 for NP work up to the end of March 2020. As a result, we now recommend that the Parish Council sign the necessary Draft contract with Rachel Leggett & Associates/Compass Point to support NP work over the next 18-24 months. Copies of the Draft contract have been supplied to Councillors present at the PC meeting.
3. Declaration of Interest Forms
A form has been agreed and all members of the Working Group will complete their individual forms by January 18th. Copies will be kept on file by the Parish Council Clerk.
4. Working Group Workshop
In line with the Draft contract with our consultants, there will be a planning workshop for Working Group members on Saturday, January 18th at the Village Hall
5. Parish Online www.parish-online.co.uk
This is a very useful on-line mapping tool ~ it uses digital maps to store asset registers, produce neighbourhood plans and engage with the public. The Parish Clerk will obtain the tool on a 30-day trial period starting immediately. The Working Group will explore its potential and decide whether to recommend that the PC agree to the annual cost of £30/year at its February Meeting.
6. Neighbourhood Plan website
The use of the PC website was discussed at length and the following recommended:
• All content would conform to the Parish Council’s agreed Communications Policy.
• All content would be signed off at the monthly Parish Council meetings.
• The existing Parish Council hosted website in its current form was considered unsuitable for the future needs of the NP as Rachel Leggett explained, interactive surveys and questionnaire capability would be required going forward.
Jim McNeill has created a mock-up website, using WIX. This would be linked to via the SFPC website and vice-versa. The Annual Fee (including a domain website address) would be £8.50p/month.
Access to the NP website would be limited and controlled by Jim McNeill.
Jim McNeill
Chair, SFNP Working Group
10/20 To Approve: Agreement between the Parish Council and Rachell Leggett Associates/Compass Point/Emma Harrison for the Neighbourhood Plan Project
The Parish Council had received the agreement prior to the meeting, the approval of the agreement was proposed by Cllr Gail Reeve, seconded by Cllr Sue Lintern, all were in favour. The agreement would be signed after the extraordinary meeting.
11/20 To Approve: Annual Subscription to Parish Online for the Neighbourhood Plan
Cllr Sue Lintern proposed that the Council immediately signs up to the free trial of Parish Online for 30 days, seconded by Cllr Jim McNeill, all were in favour. The Clerk agreed to action.
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12/20 To Approve: Creation of a New Website for Neighbourhood Plan
The Chair advised that videos, context, on-line surveys, etc., for the Neighbourhood Plan would be better within a new website, with the Neighbourhood Working Group administrating it and the content being subject to Parish Council approval. Cllr Jim McNeill advised that he had circulated a draft WIX website to the working group and received good feedback, he confirmed that the website for the Neighbourhood Plan would only be needed whilst the project live. Following a question about public consultation Cllr Jim McNeill shared that the first consultation with the public via a workshop would be in February. The Chair shared that a note could be placed on the Parish Council’s agenda to remind the public that the Neighbourhood Working Group meets immediately prior on the same evening, should anyone wish to attend to observe. Cllr Sue Lintern proposed that a new website be created for the Neighbourhood Working Group and a link to it be placed on the Parish Council’s website, Cllr Jim McNeill seconded, all were in favour.
13/20 To Discuss: Ownership of Footpath 17 and Approve Related Costs, if any
Cllr Jim McNeill advised that necessary papers had been provided to the appointed solicitor who was dealing with the issue and the Council awaited further information.
14/20 To Note: Contractor/Supplier List
The Parish Council noted the list created to be kept on file as an administration tool.
15/20 To Approve: Purchase of a Projector and Screen, and Mic Stands and Repairs to Notice Board Using Transparency Funding Grant
Cllr Jim McNeill and the Clerk advised that they trial it first in the day and night and defer the decision until this was confirmed.
16/20 To Approve: Move to One Bank Account instead of Two as Part of Online Banking Registration
It was agreed to only open one online bank account for payments, Cllr Donna Stocking proposed, seconded Cllr Sue Lintern, all were in favour. The Clerk agreed to add the savings account item to a future agenda.
17/20 To Approve: Grant Funding Request from Stoke Ferry Playing Field Trust for costs towards their Annual Insurance Premium
The Parish Council had received a request form the Stoke Ferry Playing Field Trust for the year who were separate to the Parish Council as a separate entity at the end of November in the region of a £1000 for their annual insurance premium. The Parish Council had provided grant funding most years for this. Cllr Donna Stocking questioned the donation from the village fete. It was noted that they did struggle to raise funds for the outgoings that they had for the running of the playing field. Cllr Janet Taylor proposed that the payment in principle of their insurance up to £1000 for the following financial year as budgeted, seconded Cllr Kit Hesketh, all were in favour.
18/20 To Approve: Budget and Precept 2020/21
Cllr Jim Proposed, seconded Cllr Janet, all were in favour.
Cllr Sue Lintern proposed £15,835 which does not change the Council Tax Band D per annum, seconded Cllr Trudy Mann, all were in favour.
Following a query from a Councillor the Clerk advised that the Parish Council could apply for any grant funding providing that it funded Parish Council’s as part of its criteria. Following discussions about eco funding becoming available to tackle climate change to be aware of the Clerk shared that the Parish Council could consider Climate Change being a focused meeting in the year. It was confirmed by all that Councillors should not to print anything unless necessary and anything to be shared to be sent on email in advance of the meeting.
19/20 To Approve: Payments and Accounts Reconciliation to Date
The Parish Council noted the reconciliation to 2 December 2019 they had received from the Clerk prior to the meeting on email and printed for circulation in the meeting as an extract of the cashbook.
08-Jan-20
Payments for Approval
Payee
Payment for
Net
VAT
Total
Clerk
Clerks Wages and Expenses -Dec 19
303.68
0.00
303.68
HMRC
Dec-19
67.00
0.00
67.00
Wave
Cemetery Water
7.68
0.00
7.68
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EON (DD)
Streetlights Electricity – Dec 19
78.00
3.90
81.90
SF Village Hall
Village Hall Hire
30.00
0.00
30.00
NALC
Clerk Training Costs
58.33
0.00
58.33
Cllr J McNeill
Refund of NP Plan Stationery and Three Shrubs
43.83
0.00
43.83
As at 3 Dec 2019
Business Account
31945.10
Community Account
4734.09
36679.19
Payments were proposed for approval Proposed by Cllr Donna Stocking, Cllr Kit Hesketh-Harvey, six were in favour, one abstained due to making a declaration of interest being a refund payment for themselves.
22/20 Urgent Matters – Chairman
There were none.
23/20 Receive items of concern & matters to be included on the next agenda from the Parish Council and note forward items
The Clerk agreed to add weeds clearance on graves at the cemetery and permissions from Grave Owners to the next agenda.
The Clerk agreed to discuss with the Factory the fact it had emitted smells during the evening around 6.30 pm which were unpleasant.
Regarding maintenance and repairs to the grade 2 listed buildings owned by 2Agriculture on Lynn Road, the Factory Manager had advised the Clerks that works had started the day before agreed with English Heritage. The Clerk agreed to contact English Heritage to ask if they were satisfied with the timescale of the agreed works to be taking up to three years. The Clerk agreed to ask the factory whether they were making all the buildings watertight at once. Cllr Jim McNeill agreed to email the Clerk the Terms of Reference to the Mill Liaison Committee and the Clerk agreed to ask the Mill Manager about it reconvening as there had not been a meeting arranged for some time. Cllr Jim McNeill shared that he had noted in minutes from 1985 the previous owners of the listed buildings being a previous factory company at that time had consulted with the village on even what colours they wished the buildings to be painted which he found interesting.
Cllr Jim McNeill shared that the Dukes Head had been sold subject to contract.
It was noted that the Bridge Road pavement was all cracked though it had been repainted. The Clerk agreed to follow up with NCC.
It was noted that NCC had done a good job of painting the railings on Bridge Road.
24/20 Cllr Colin Sampson (BCKLWN) and Cllr Martin Storey (NCC), if in attendance
Cllr Martin Storey was absent.
Cllr Colin Sampson advised that:
• Buildings – Cllr Colin Sampson advised to contact the conservation officer regarding listed buildings too.
• Tree Planting – The BCKLWN supported the NCC tree planting policy and were in the process of developing their own one which would cover the borough. The idea was that anyone that had a piece of land and wanted to explore planting trees on it to get in touch with the tree officer at the BCKLWN for assistance, the details were being determined. The Clerk agreed to share the information with the Stoke Ferry Playing Field Trust.
• VE Day commemorations – 8th May 2020 – the Parish Council may wish to commemorate.
• Bus Service on Market Day – The Clerk agreed to check with NCC if Stoke Ferry were affected by the bus service changes and to let the Parish Councillors know. The Chair advised that depending on the outcome of that she would work with the Clerk on compiling a communication from the Parish Council to share concern of the issue in terms of the service that the community has already being very limited and the fact that climate change agenda meant that we should be encouraging more use of public transport.
Page 6 of 6
• Parking at the Doctors – There was an issue with this at Boughton and he believed that the Parish Council there may get in touch with Stoke Ferry.
25/20 To Adjourn the meeting to allow for public comments
26/20 To approve Change of Meeting Date from 4th November to 11th November 2020
Agreed to defer to defer to February.
27/20 Confirm the Date of the Next Meeting – Wednesday 5 February 2020 at
7 pm, Ordinary Meeting of the Stoke Ferry Parish Council
The Chair further advised again that decisions had been taken in note form only at the meeting to be ratified at an Extraordinary Meeting of the Parish Council on 15 January 2020 at 6.15 pm in the Stoke Ferry Village Hall due to agenda advertisement error.
Meeting Closed at 9.06 pm

Stoke Ferry Parish Council – Vote of Thanks

I would like to say a very big Thank You to the Pump for their support in 2019.
The Pump supplied the main raffle prize at the Summer Fayre and the prize money for the Santa Challenge, as well as giving donations to the Village Hall, Fensong and other charities.
As with most village groups, the committee members give their time freely and the Pump committee generously donate to many village causes, often without any publicity.
The start of a New Year is a good time to thank the Committee members for all their hard work and to say we greatly appreciate the wonderful magazine you produce.
May 2020 see the Pump continue to flourish and provide us with a fabulous village magazine.

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