West Dereham Parish Council Meeting December

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Linda Arthur
Clerk to West Dereham Parish Council
Email: clerk@westderehamparishcouncil.uk
Tel: 07391 101835
Minutes of the Parish Council Meeting
DATE: Thursday 3rd December 2020
TIME: 7:00pm
PLACE: Virtual Meeting using Zoom
PRESENT: Lorraine Hunt (Chair), Nick Drew, Stuart Glover, Keith Gore, Susan Pepper (Councillors)
Linda Arthur (Clerk)
Andy Challen (Chair Village Hall Management Committee)
1. To Receive Apologies for Absence
Apologies were received from Nick Glover (due to ill health).
2. To receive declarations of interest on agenda items
There were none
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for public contribution
LH asked if anyone present would be filming, recording, blogging or tweeting during the meeting. There was no response from the members of the public on-line. LH noted that the meeting is audio recorded to assist the Parish Clerk in the writing of the minutes.
4. To approve the minutes of the Parish Council Meeting held on 5th December 2020
The minutes had previously been circulated. An amendment was made to item 12 paragraph 3, to add “arranged by local residents”. The amended version was unanimously agreed by the Council. LH as Chair will sign the minutes at the earliest opportunity.
5. To report progress on items not on the agenda from the last meeting (Clerk’s report)
5.1 Highway and Footpath defects
LA reported that she had been asked to report and follow up six different highways and footpath defects, all of which had been reported to Highways department. Highways have agreed to make reparations on all reported defects.
LH confirmed that Highways had attended and markings had been made to indicate where works were required.
5.2 Additional Signage- A134 at Lime Kiln Road and Bath Road Junctions.
LA reported that she had completed the application to the Parish Partnership fund for two new signs. The amount of the grant applied for is £770, being 50% of the total cost of the signs. There was a discussion about the nature, wording, location and number of signs required. It was agreed that two
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Linda Arthur
Clerk to West Dereham Parish Council
Email: clerk@westderehamparishcouncil.uk
Tel: 07391 101835
signs were required on the A134 indicating that routes along Bath Road and Lime Kiln Road are not suitable for HGVs. These to be placed on the A134 a distance before the entrance to these roads, to warn HGVs before they may turn. LH asked LA to contact Cllr Long and ask for 50% funding for the project, to eliminate any cost to the PC. LA agreed to contact the Parish Partnership and revise the precise nature of the signs required, as well as the funding source for the remaining 50% cost of the signs, once confirmation has been obtained from Cllr Long. LA requested for one of the Parish Councillors to send a map showing the precise location that is needed for the signs, so that Highways and the Parish Partnership can be informed, which was agreed.
5.3 Barclays Bank
LA reminded the PC that she was still unable to obtain bank statements from Barclays Bank. These are needed to provide the PC with financial reports at the PC meetings. Although LA had completed a mandate form, this had to be agreed and minuted before it could be signed and sent to Barclays.
5.4 External Audit
LA reported that she had completed the statutory requirements for the external audit by PKF Littlejohn.
5.5 Free Visors from Norfolk ALC
LA reported that she had arranged for 200 free visors to be delivered, for distribution to the village hall and other organisations around the parish. ND had offered to have them delivered to his premises for distribution.
5.6 Accessibility
LA reminded the PC that legislation had been introduced in September 2020 to make all documents and the PC website fully accessible. LA is currently altering all PC documents and policies to accessible format, as they become eligible for review.
5.7 Councillor Training
LA had received a request from SP for Councillor training. LA informed the PC that the cost of the two-day remote course was £40, which could be taken from this year’s training budget.
6. Reports
6.1 Chair’s Report.
LH advised the PC that she had received and accepted Tom Foy’s resignation as Parish Councillor and Vice-Chair. LH thanked TF for his contribution over the years that he had served the Parish Council. LH asked LA to start the process of recruiting a new Parish Councillor.
6.2 Handyman’s Report.
The Clerk reported on behalf of the handyman. The Sam2 speed monitor has been moved this month, as agreed. He has trimmed the bushes on the footpath across the field from the Village Hall to the Row, as well as other tasks around the Parish.
6.4 Police Report.
There was no report available.
6.5 Glazewing Report.
LA reported that she had been communicating with Glazewing, following an incident involving a vehicle on route to the recycling plant. This vehicle had collided with a bollard, removing it completely from the
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Linda Arthur
Clerk to West Dereham Parish Council
Email: clerk@westderehamparishcouncil.uk
Tel: 07391 101835
pavement. The response from Glazewing was that Highways had been informed and that they would be repairing the damage.
LA also reported that she had received reports of vehicle traffic to Glazewing, out of hours. This included reports of such traffic at 5.30 am. Glazewing have asked for identification of all vehicles, otherwise they are unable to investigate, however in the dark at 5.30 am, this is virtually impossible. LA has notified Glazewing, who assure the PC that traffic is only received during their operational hours of 7 am to 7 pm.
KG reported that he had seen a McIntyre HGV in Bath Road at 10 am on 26.11.20. LA agreed to contact Glazewing with this information.
LH asked SP if there were any meetings planned with Glazewing. SP confirmed that there were not.
6.6 Village Hall Report.
The Chair of the Village Hall Management Committee reported that the VHMC was committed to opening in a safe manner when Covid 19 restrictions allow. Track and trace was in place, as well as a bar screen. A stock check had been made and all out of date stock identified and disposed of. The VHMC hope to open the Village Hall before Christmas, but this depends on restrictions at the time. New doors have been installed. An inventory of equipment is currently underway. The chair asked that any parishioner with bookkeeping experience may consider volunteering as treasurer for the hall, as well as other management committee posts.
The VHMC Chair gave a financial report, which VHMC will update when trading is able to commence.
7. To Elect a Vice Chair
KG proposed that Nick Drew should take the post of vice-chair. This was seconded by Stuart Glover and unanimously agreed.
8. Finance Report
8.1 To Consider Financial Statements for November 2020.
The Clerk had previously circulated the cash flow and reported a cash balance of £ 29,456.41 as at 30th November. The Clerk reported that expenditure had totalled £2,157.49
8.2 Cheque Payments for Approval for November 2020.
The Clerk itemised the payments that were now due. All were unanimously agreed.
Cheque No
Remarks 45 101196 PKF Littlejohn £200.00 £40.00 £240.00 External Audit
R. Poole
Handyman’s Payment &Travel Nov20 47 101190 Cruso & Wilkin £300.00 £60.00 £360.00 Advice on farm tenancy
Limetree Marketing
Annual Report Booklet 2015 49 101200 P.King £201.14 £0.00 £201.14 Parish Clerk’s Salary & expenses Nov 20
L. Arthur
Parish Clerk’s Salary & expenses Nov 20 51 101202 HMRC £112.60 £0.00 £112.60 Parish Clerk’s PAYE & NIC
Holly Landscapes
Ground Maintenance – October 2020
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Linda Arthur
Clerk to West Dereham Parish Council
Email: clerk@westderehamparishcouncil.uk
Tel: 07391 101835
8.3 To agree the budget for the financial year 2021/22
All Councillors had been circulated the budget. Following a discussion the budget was unanimously agreed.
8.4 To agree the precept for the financial year 2021/22
LH proposed that there should be no change to the precept and it would remain at £17,403.74. This was unanimously agreed.
8.5 To agree the simple servicing authority for Barclays to change to the new clerk
Unanimously agreed.
8.6 To agree expenditure for new website
LA provided a quotation of £500, which was unanimously agreed.
8.3 To agree training contribution for Clerk’s CiLCA training and qualification
LH proposed that a contribution of £275 should be made, thereby reducing the Clerk’s personal contribution to the training to £375, which was unanimously agreed. LA thanked the PC for this welcome contribution.
9. Proposal for the Recreation Ground St Andrews Close
The Parishioners who were proposing the recreation ground gave a report on the survey that had been sent out. There were 75 replies, of which 73 gave a positive response. LH asked LA to contact BCKLWN to check that the plans are acceptable. LH also suggested that a working committee should be formed to progress the project.
10. To agree Grounds Maintenance schedule prior to invitation of tender applications
LH confirmed that a timeline had been agreed. This is to get a tender document finalised by the end of December so that tenders can be invited in January and agreed at the February meeting.
11. To comment on Planning Applications received
11.1 To receive results of applications
There were none
11.2 To receive new applications and comment.
There were none
12. To consider Parish Council Internal Affairs & Policies
There were none to be reviewed.
13. Correspondence
ND asked if any progress had been made on previous correspondence regarding the natural burial ground. LH asked LA to check the progress on this.
14. To agree agenda items for the next Parish Council agenda (Thursday 4th February at 7pm)
KG asked that allotments should be added to the agenda.
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Linda Arthur
Clerk to West Dereham Parish Council
Email: clerk@westderehamparishcouncil.uk
Tel: 07391 101835
15. Open Forum for Public Participation
SG mentioned that a parishioner had cut the verge and dyke between the village hall and the school and that it was an excellent job. LH asked LA to send a letter of thanks to the parishioner. LA asked the Parish Councillors to provide her with contact details for this parishioner so that this request could be carried out.
SP asked the PC to attend to the mud in Lime Kiln Road. LH suggested that LA should write to the landowner concerned. LA requested contact details.
ND mentioned that a house had been repainted in Church Road and wondered if planning permission was required. LA agreed to ask planning if this was the case
Meeting closed at 8.15 pm ___________________________ (Chairperson)
___________________________ (Date)

Wretton Parish Council Meeting August

Present: Cllr David Llewellyn – Chairman,
Cllr Martyn Cann, Cllr Peter Garnett, Cllr Mandy Peake, Cllr Mick Peake.
1. Apologies for Absence accepted from:
Apologies received from Cllr Ian Mack and Cllr Paul Williams.
Apologies also received from Borough Councillor Colin Sampson and County Councillor
Martin Storey.
2. No declarations of Interest made
3. The minutes of the virtual meeting held on 06.07.20 were agreed as a true
record. Minutes will be signed once the Council can meet physically.
4. Reports (including updates from matters raised at the meeting on 06.07.20)
4.1 Chairman’s Report
• Potholes reported by Lime House Drove and in Fen Drove.
• Oil has been dropped by a lorry on the road by Limehouse Drove. This was
eventually dealt with by the company responsible for the lorry.
• The Chairman suggested electronic storage for the Parish Council could be achieved
either via an £8.00 per month subscription to drop-box or through using Office 365
and creating a shared folder in One Drive. As the Parish Council already pays a 365
subscription One Drive will be trialled.
4.2 Clerk’s Report
At the last PC meeting it was agreed to contact NCC Highways with the following concerns:
1. Low Road in Wretton is considered to be hazardous in that cars speed along it and
vehicles park dangerously. Parking on the verge continues to create a hazard by Fendick’s
Cottages but vehicles now seem to park in more places along the road even though there
are blind bends. With the new housing along this road it was hoped the speed limit could be
lowered. Previously the Parish Council has been told this will not happen as the criteria to
lower the speed limit was not being met. NCC Highways has been asked to provide a copy
of the Speed Management in which this criterion is set.
2. Concern was also raised regarding the parking of vehicles in front of the Old Red Lion,
which hampers visibility when trying to pull out of Church Road and along Low Road.
The Police are also aware of these concern about inconsiderate parking and have asked at
what times parking is considered to be a problem.
3. The West Dereham Road, coming into Wretton, floods in heavy rain due to the fact that
the verge and grups are a higher level than the road surface.
Correspondence of note is forwarded to Councillors which has included regular updates
from Norfolk ALC and a response from Borough Council Jim Moriarty regarding the
Planning Sifting Panel and Parish Councils.
Concern has been raised regarding a new access created into a field along Field Lane.
Councillors felt this has been created as previously there was no proper access.
It was noted that grave markers damaged by the grounds maintenance contractor have still
to be replaced as was agreed.
4.3 Risk Assessment Update
The play area and equipment on Church Road, Wretton had its annual safety inspection on
9/7/2020, arranged through the Borough Council. There were a couple of findings reported
back to Wretton PC:
1. The shelter was flagged for severe rot in the timber and given a moderate risk score of
12 out of 25.
2. The toddler climber with slide also received a score of 12 moderate risk for severe timber
rot on the steps. The Parish Council will continue to monitor the identified risks.
Covid -19 regulations relating to the closure of play areas have now been relaxed and it
was agreed the Wretton play area will now be unlocked so it can be used again.
5. Accounts were presented and accepted for payment.
Cheques for approval of payment
Clerk’s salary £118.44
K & M Lighting Services x2 (streetlight maintenance) £38.64
CGM grass cutting (12.06.20, 29.06.20, 09.07.20, 27.07.20) £372.00
West Norfolk Web Design hosting £55.00
HMRC PAYE £44.40
Finance – @ 31st July 2020:
Current Account £8721.45
Business Premium Account £3468.08
6. Planning Applications:
No applications received for consultation.
7. Other Reports – for information only:
No further reports offered.
Date of next virtual Wretton Parish Council meeting: November 2nd 2020 @7.30pm.
Public Participation – No members of the public present
Chairman’s Signature……………………………………… Date……………

Weswt Dereham Parish Council Meeting November

Minutes of the Parish Council Meeting
DATE: Thursday 5th November 2020
TIME: 7:00pm
PLACE: Virtual Meeting using Zoom
PRESENT: Lorraine Hunt (Chair), Stuart Glover, Keith Gore (Councillors)
Peter King, Linda Arthur (Clerk)
Andy Challen (Chair Village Hall Management Committee)
1. To Receive Apologies for Absence
Apologies were received from Nick Drew (on a NALC training course) and Susan Pepper.
2. To receive declarations of interest on agenda items
There were none
3. Notice regarding use of social media, audio recording of Parish Council meeting and invitation for public contribution
LH asked if anyone present would be filming, recording, blogging or tweeting during the meeting. There was no response from the members of the public on-line. LH noted that the meeting is audio recorded to assist the Parish Clerk in the writing of the minutes.
4. To approve the minutes of the Parish Council Meeting held on 1st October 2020
The minutes had previously been circulated and were unanimously agreed by the Council. LH as Chair will sign the minutes at the earliest opportunity.
5. Matters arising from the minutes of the meeting held on 1st October 2020
5.1 Additional Signage- A134 at Lime Kiln Road and Bath Road Junctions.
PK reported that he is waiting on the Norfolk County Council Highways (NCC-HD) for their advice on sign design and costings. The Parish Clerk noted that it had been reported that two existing A134 direction signs near to the junction with Lime Kiln Road had been turned 1800 and this had been reported to NCC-HD.
5.2 Letter to Parish Council from Parishioners regarding the Village Hall (item 12.2).
PK made the following statement “There are a number of questions raised about the Village Hall and the Village Trust and the Parish Council, so I am going to address those now. The question was raised about whether the Village Hall Management Committee is legally constituted, since the previous pro-tem committee was declared unconstitutionally formed. I have consulted various people, and the Secretary of the pro-tem committee of the Village Hall. The pro-tem committee comprised of an elected member, two Village Trust representatives, a co-opted member, a heritage group rep, and two Parish Council reps. This was reported at Parish Council meetings and it stepped in to form a Committee when members of the previous Committee resigned. The current position is that the Committee comprises members who are advised by charity advisors that they must remain in post to keep the Committee functioning and to manage the hall. New members who have volunteered have been co-opted onto the Committee. The original members who have remained have done so during the challenging times and have enabled the opportunity for the hall to be managed and opened when Covid-safe provisions are made. Co-opted members have been nominated and seconded to hold office as has the post of Secretary and Chair, therefore the current Management Committee is legally formed and working hard to bring the village hall back as the centre of the community. So, to the question of “is it operating under the control of the Parish Council?” the answer is “No it is not”. The question was then raised about the pro-tem Committee making decisions regarding the disposal of assets and whether this was legal or not. The response I received was that no assets were disposed of by the pro-tem Committee other than a defunct freezer being replaced by a donation. The pro-tem Committee tried to identify what happened to several items that were disposed of by the previous Committee. And moving on to financial matters, about accountability and accounts, the Village Hall Management Committee minutes have never been made available to the general public. The annual accounts will, no doubt, be presented when they have been completed and audited and presented when an Annual General Meeting can be called. “Will the pro-tem Committee be made accountable for all or any of the assets that they disposed of?” well, I have already covered that point. They didn’t dispose of any assets. And then the question about decisions made being null and void, as they were not legally constituted, I have covered that point. And then there was a question about repayment of the loan from the Village Trust, and the question was it £30,000 given by the Millennium Trust to purchase land to the rear of the Village Hall and questioning the signatories to the loan agreement? The Village Trust, previously the Millennium Project, bought the car park and this has been recorded in Annual Parish Meetings for many years. The details can be found in the land registry title number NK385292 and this was recorded in the minutes. The amount of £30,000 raised by the question was actually £40,000 and this was to help to pay for the renovation of the hall, following the Village Trust’s previous donation of £100,000. I have not been able to trace the correspondence relating to the original loan, however it is stated that the Village Trust has mentioned it at Annual Parish Meetings and I have had sight of a copy of a letter from the Secretary of the West Dereham Village Trust to the Secretary (who is now deceased) of the West Dereham Village Hall Committee dated the 12th November 2012 requesting a regular repayment scheme to be set up whereby the Village Hall Committee made a regular repayment to the Village Trust, £500 per quarter, commencing April 2013, noting that this has been discussed in the past, and both committees, having formally agreed to this plan in principle. And to the final question, regarding the ownership of the car park, again I refer to the land registry title number NK385292. That is the response I have had to the questions that have been raised.”
6. Reports
6.1 Chair’s Report.
LH reported that, once again, a lockdown was in force, which was hard for everyone in the community. LH stressed the importance of looking out for each other and our neighbours so if anyone knows of anyone else who needs help then please call the North County Council customer services line. WDPC will put the telephone number on the parish council website. There is a great deal of information available on the Parish Council website, as well as other community hubs.
There have been thefts of farm equipment reported in the area, so vigilance is important.
With regard to Remembrance Sunday, LH will be delighted to lay a wreath at the War Memorial on behalf of the Parish Council at the planned outdoor service.

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Stoke Ferry Parish Council Meeting November

Draft (until approved at the next meeting)
Minutes of the Ordinary Meeting held on
Wednesday 11 November 2020 at 7.00 pm, Virtually online via Zoom
Cllr Sue Lintern (Chair)
Cllr Kit Hesketh-Harvey (Vice-Chair)
Cllr Stuart Collins
Cllr Andrew Hayward
Cllr Trudy Mann
Cllr Gail Reeve
Cllr Donna Stocking
Cllr Janet Taylor
Helen Richardson (Parish Clerk and Financial Responsible Person)
Also, in Attendance
Public – 1
Cllr Martin Storey, Norfolk County Council (From Item number 204/20-213/20)
Stephen Ward, Chair of the Bluebell Pub Campaign
204/20 Openness and Transparency Notice
The Chair read the notice.
205/20 Aggressive and Abusive Behaviour
The Chair read the notice.
206/20 To Receive and Consider Acceptance for Apologies of Absence
Apologies were received and accepted from Cllr Mandy Leamon (work commitments). Cllr Colin Sampson, Borough Council of Kings Lynn and West Norfolk had sent apologies.
207/20 To Receive Declarations of Interest from Members
Cllr Trudy Mann continued to declare an interest regarding the Bluebell public house at item 209/20. Cllr Janet Taylor declared an interest regarding the Bluebell Campaign Update at item 209/20; the bus stop perch design at item 215/20 and payments for approval at item 220/20. Cllr Andrew Hayward declared an interest in regard to payments for approval at item 220/20.
208/20 To Approve the Minutes of the Ordinary Meeting held on 7 October 2020 and Minutes of the Extraordinary Meeting held on 14 October 2020 and matters arising (Clerks report)
There was one minor amendment in regard to the date of the next meeting which would be amended.
RESOLVED: That the minutes of the Ordinary Meeting held on 7 October 2020 with one minor amendment be approved. (Cllr Gail Reeve proposed, Cllr Kit Hesketh-Harvey seconded, all were in favour).
RESOLVED: That the minutes of the Extraordinary Meeting held on 14 October 2020 be approved. (Cllr Andrew Hayward proposed, Cllr Stuart Collins seconded, five were in favour and three abstained as they had been absent from the meeting).
Clerks Report (Matters Arising):
Old Railway Development – The Clerk emailed the developer to advise there had been burning of plastic on site. He responded to advise that on a very wet morning a decision had been taken to remove redundant office files from archive storage to make way for the latest years. As there was a large pile of wood on site, they decided to burn the two together. It was just unfortunate that the rain stopped very quickly, as they try not to burn material on wet days when people are generally not outside as much, and washing would not be hung out to dry. The other material on site that was to burn to his knowledge was fallen trees and removed timber studding from the buildings. He has checked with the operative and he has confirmed that the smoke was caused by the wet fallen trees. He wished to convey his apologies for any inconvenience caused to residents and wished to provide assurance that they will actively avoid it happening again.
Bluebell Planning Application – The Planning response was sent to the Borough Council Planning Team on 20th October 2020 and copied to the Bluebell Campaign Group for information.
Highways Rangers Visit – They had emailed the Council to advise that they had recently visited Stoke Ferry. The items they had been able to carry out were as follows: • Verges needed weeding on Wretton Road and Bridge Road – Rangers have strimmed overhanging nettles both sides of Wretton Road • On School Lane by the houses, Wild Dog Rose growing out in the road within the verge that needed cutting – Rangers trimmed back hedges School Lane approx. 20 metres. The items the Rangers were unable to complete: • Bridge Road – Rangers reported back the verge was OK at time of visit. • Furlong Drove at the junction onto the A134 hedges that required cutting for vision display – This work had already been programmed in. The parish would be contacted again three weeks before the Rangers next scheduled visit and if needed to list any further appropriate items which require our attention. The Clerk advised that they had today asked the Handyman to clear fallen leaves from Boughton Road and Furlong Road as part of his handyman role as a resident had made contact with them on email. BCKLWN Street Naming Team– There was recent communications advising that they had liaised with property owners and business owners and that some addresses would be amended as follows as they were in agreement – Boughton Road North leaving the major southern part as is and amending all properties to the North, which would only mean the addition of the suffix NORTH.
Planning Applications with No Consultation Required
20/00209/TREECA Stoke Ferry T1 and T2 Birch Trees x 2 – Dismantle to ground level. T3 Walnut Tree – Dismantle to ground level. T4 Birch Tree – Reduce up to 4m off top and 2m of sides within Conservation Area Birches Boughton Road Stoke Ferry PE33 9ST
20/00210/TREECA Stoke Ferry G1 2 x Conifers – Reduce limbs, T1 Twisted Willow – Pollard tree at rear within a conservation area The Old School House High Street Stoke Ferry King’s Lynn Norfolk PE33 9SF
20/00220/TREECA Stoke Ferry Tree in a Conservation Area – T2 Copper Beech – Reduce to approx. 12-14ft Highfields Boughton Road Stoke Ferry King’s Lynn Norfolk PE33 9ST
Planning Application Received for Comment Between Meetings
20/01538/F Stoke Ferry To retain newly constructed dwelling, Rosetta Cottage, (approved under 18/01752/F) including garden shed and joined open carport shared with Peake View Cottage. Rosetta Cottage Wretton Fen Drove Wretton Norfolk PE33 9QP (within Parish of Stoke Ferry). No Comment returned.
209/20 To Receive an update on the Bluebell Campaign
Stephen Ward, Chair of the Bluebell Campaign Group attended to provide an update to the Parish Council as follows:
• The survey and evaluation were received a few days after the last Parish Council meeting. It was very positive result with a clear and good valuation of the pub.
• The surveyor that carried out the survey advised that from their work and knowledge in this field and particularly community pubs, he felt that it was definitely a viable building for a community pub.
• The Campaign had put in an application to the Plunkett Foundation for £100k and it was hoped that on Friday they would receive the result.
• They had created a ‘Community Share Mark’ and its documentation to launch to the public at the end of November.
• The recent Halloween events had been great for awareness and publication of the campaign.
Stephen shared that as the Parish Council were aware they had received a letter from Eastlaw to advise that they had removed the Bluebell from the Assets of Community Value list as the owner had notified them that it had been sold, after some research it seemed that part of the plot had been sold but not the entire property. To follow this up the Campaign group were liaising with the Borough Council’s legal team. The owner had sent the campaign a drawing of what was proposed, and it may impact on the valuation of the pub and the ability to operate by impinging on the car parking space. After some discussion regarding the role of Eastlaw, the Chair clarified that East Law were providing a legal service to the Borough Council in regard to AVC’s, and though it could be that they hadn’t acted in the most moral way it was still within the law.
The owner had also told them that the Bluebell would be sold by auction in December and details were not yet available. Stephen added that the group felt they were ultimately in a strong position still if it becomes available for auction on the 15th December to commit to buy it and to be able to move it forward on that basis.
The Chair advised that at this point the Parish Council should consider whether to do a village survey in regards to the application by the Parish Council of a Public Works Loan as previously discussed to contribute towards the campaign and what the terms of the loan would be. The Chair suggested that if this was proceeded with that it would also need to call an extraordinary meeting between now and the end of November to discuss the results of the survey and how the village feels. Stephen shared that it would be very valuable to understand all the options as they go into the auction.
Stephen confirmed after a query that the campaign group would work to cover the costs of the repayment over the 50 years in the operation of the community pub. The Chair advised that the Borough Council Planning team were due to determine the current change of use application on 24 November.
RESOLVED: That the Council conduct a survey in the village in hard copy and available online in regard to the Public Works Loan and questions be agreed on email by Councillors to be sent out as soon as possible. (Cllr Sue Lintern proposed, Cllr Andrew Hayward seconded, all were in favour).
210/20 To Receive a Neighbourhood Planning Working Group Update
• Two workshops had been held to focus on policy ideas.
• There was a need to reapply for every grant again that include the design codes.
• Housing need analysis corrections had been actioned and sent to AECOM for finalisation.
• The Character assessment of the village is to be completed by the end of the month.
211/20 To Discuss Footpath 17
A SIM application had been obtained from Land Registry that advised the path was unregistered. The Clerk advised that Solicitors fees would be £350 upwards as first registration of land unless it was more complicated. The Chair suggested to take legal advice into the ownership of FP17 to gain first registration capped at £350 at this stage with the current solicitors who had dealt with enquiries to date.
RESOLVED: That the Council enlist the assistance of the current solicitor involved for first registration of Footpath 17 capped at £350 excluding VAT. (Cllr Sue Lintern proposed, Cllr Kit Hesketh-Harvey seconded, seven were in favour and one was against).
212/20 To Discuss and Approve Any Action in Relation to ‘The Common’ Land
The Council had received three quotes and advice from solicitors in relation to acquiring land ownership title for the Parish Council of the Common Land. It had been an item mentioned by residents who responded to the recent Neighbourhood Planning survey as being an important part of the village. The Council wished to open dialogue with the Commons Land Registered person and keep the Council informed as soon as a response is received.
RESOLVED: That contact be made with the Commons Land Registered person to ask how they wish to proceed to then be able to further progress with a solicitor. (Cllr Janet Taylor proposed, Cllr Donna Stocking seconded, all were in favour).
213/20 Cllr Colin Sampson (BCKLWN) and Cllr Martin Storey (NCC), if in attendance
It was agreed to move this item up on the agenda as Cllr Martin Storey needed to depart to go to another meeting.
Cllr Martin Storey
• NCC Budget consultation was available for the public to comment on between 26 October to Mid-November on their website.
• The Boundary Commission consultation had been live and ended on 23 November where they were looking at the Divisional Boundaries of the County and were looking at approx. 83 Councillors in total so that each Councillor has the same amount of residents to represent.
• The Borough Council had submitted a response from consultation on the Planning White Paper. The Borough Council Committee had a meeting and he had suggested that the Borough Council could suggest putting a locality for housing allocations for local people and look to have more powers for local people that what we do now, so that people can stay within the areas they have been born and grew up in.
• The Covid-19 Updates were on the County and Borough websites.
• Highways seem to be getting back to normal since lockdowns and expanding beyond large junctions into more small works. He had taken to highways traffic lights put up long after works has been undertaken.
214/20 To Discuss Streetlighting Review and Approve Any Actions
Some Councillors undertook a review of the streetlighting and were surprised how many there were in the village and how spread out they were mainly being at junctions which were lit as
a safety aspect. It was noted that they had a wide splay and looked to be effective with no further lighting required. In order to light the whole village, it would require doubling the amount of lights in place, and because of this there was no scope to take any away. It was generally felt however that the lighting in place was sufficient in the village and none should be taken away. There had been one particular light near the chip shop which had been raised by a resident as causing an issue to them, but upon inspection that light was on one of the busiest junctions in the village, with a high capacity of traffic and in the future with the housing development taking place that junction would have even more increased traffic. This corner is also a blind spot and is the main route home for a number of school children and therefore at this time it was felt it was required and sufficient. It was felt that no action needed to be taken at this time in regard to streetlights and therefore it would be removed from the agenda unless the Council felt it required further review in 12 months or more.
The Clerk agreed to write a note to the residents at Indigo Road to encourage them to write to Norfolk County Council and the Borough Council in order to get the streetlights switched back on in Indigo Road, the lights were not Parish Council or County Council adopted and County and Borough needed to work with the developer to enforce them to turn them on. They had not resolved the issue in over 12 months so the Council would write to them again. The Clerk suggested that residents should also consider contacting their landlords for them to raise the issue with Norfolk County Council and the Borough Council.
215/20 To Discuss and Approve Design for Parish Partnership Funding 2020/21 Perch Seating Project within ‘The Hill’ Bus Stop
A design was shared for the perch bench at the bus stop using the existing posts to fix it to. It was possible to be zinc sprayed black the same as the pillars. The Council were satisfied with this design, Cllr Janet Taylor abstained. The Clerk agreed to endeavour to get three estimates for approval at the December meeting. The Clerk agreed to ask Norfolk County Council or Borough Council Planning if there were any considerations.
216/20 To Approve Costs to Cut Playing Field Hedge
It was agreed to ask Grounds Maintenance to cut the hedge comparable with the costs of two grass cuts which would have been spent and are not required.
217/20 To Approve Grounds Maintenance, Bins and Handyman Quotation Documents
The draft quotation document had been circulated for comment. The Clerk agreed to send to three companies for quotes.
RESOLVED: That the quotation document with noted amendments be approved for sending out to three companies. (Cllr Sue Lintern proposed, Cllr Stuart Collins seconded, all were in favour).
218/20 To Discuss Provision of Bins in the Parish
The Council had wished to discuss the bins on the Playing Field that were not easily emptied with no liner, there were five on the playing field currently. The Clerk agreed to email the Parish Council options for discussion at the December meeting.
219/20 To Approve Fourth Signatory for Banking Authorisation
Cllr Trudy Mann agreed to be the fourth signatory.
RESOLVED: That Cllr Trudy Mann be approved as the fourth signatory for banking. (Cllr Janet Taylor proposed, Cllr Donna Stocking seconded, seven were in favour and one abstain being Cllr Trudy Mann).
220/20 To Approve Payments to date
RESOLVED: That payments as presented for approval be approved. (Cllr Sue Lintern proposed, Cllr Kit Hesketh-Harvey seconded, six were in favour and two abstained due to declarations).
221/20 Urgent Matters – Chairman
Village Gates and signs – It was agreed to have the larger design at the top of the gate. The Clerk agreed to get quotes for the larger sign for approval in December.
The Parish Council wished to thank Darby Nurseries for plant donations and to thank Parish Councillors who have been working in the garden areas on The Hill regularly. Thanks, were
given to Cllr Donna Stocking and Cllr Janet Taylor for their recent hard work in the gardens.
The Chair also wished to thank Cllr Trudy Mann, Cllr Janet Taylor and Cllr Donna Stocking for organising the Remembrance service the previous Sunday where lots of compliments had since been received from the public as the event had been a success with the work around the necessary restrictions in place.
The Stoke Ferry Isolation Volunteer Group was still very active in the village and were carrying a lot of work particularly for people that need on going help with prescriptions and other errands, and the Chair wished to remind all that this was still ongoing and available.
There had been a number of emails in regard to the Cemetery extension land and the Chair wished to note for the record that it was being leased over a 25 year agreement that had been drawn up in 2001, there were no break clauses and the only item to action during this time was a five year rent review, the next one is due mid-2021. So therefore, there was no need for it to be discussed at a Parish Council meeting other than next year when the rent review was due and when the lease comes to an end in 2026. The Parish Council had no cause for concern that it would a lost action and there was no need to look further at it as it was all legal and correct. The Parish Council at the time the lease had been drawn up had been very prudent to make sure that the Parish had plenty of land for future burials and the lease was professionally drawn up using solicitors for both parties.
PayeeCheque No.Payment forNetVATTotalClerkClerks Wages and Expenses -Oct 341.840.00341.84HMRCOctober81.000.0081.00Grounds Maintenance and HMOctober Cut plus bins, clearance of leaves and footpath near mill tidy153.000.00153.00Bonnetts85 Stainless Steel Badge Plates325.0065.00390.00Westcotec LtdStreetlighting maintenance – Aug – Oct46.329.2755.59Westcotec LtdStreetlight Pole Bracket Greatmans Way65.0013.0078.00RBL Poppy AppealCrosses9.500.009.50WaveWater in Cemetery5.850.005.85Hayward Miller LimitedBanners and Posts for NP 114.0822.82136.90EONElectricity for Streetlights – September78.003.9081.90EONDDElectricity for Streetlights – October80.604.0384.63Total1300.19118.021418.21As at 02.10.20Community Account – Current22,189.62As at 03.10.20Business Account27,585.89As at 07.10.20Unity Trust Bank10,592.0060,367.51
Cllr Kit Hesketh-Harvey and Cllr Sue Lintern attending a 2agriculture Mill Liaison meeting the previous week. The planning application for a new mill at Snetterton was progressing and they were working on that basis and though they had recently spent a lot of money on the mill some of the equipment could be transferred into the new mill. They recognised that they had a legal obligation to maintain the mill within health and safety regulations whilst the application was progressing. They could potentially be out of time with the planning application in Stoke Ferry lapsing but did not seem to think this would be an issue. It appeared that the major agency bodies were supporting the move. After planning permission, the new mill would take around two years to build so it would be a while off yet until there is anything visible occurring in Stoke Ferry.
Cllr Kit Hesketh-Harvey felt that despite communications from Elizabeth Truss MP or the Secretary of State, all agencies still needed to communicate and work better together on issues that affect the mill and the community. As required, a noise survey had been undertaken and the results showed an unacceptable high level of noise pollution. Steps are being taken to remedy this. The PC is awaiting a copy of the noise survey results which explained the failures.
Other clarification included confirmation the Mill has not leased out the fields for 10 years and these would still be available for village events if needed. The mill again re-iterated if there are issues with noise or anything else to phone them directly for the speediest way to rectify any problems. In regard to air quality there had been no days in recent times where air quality had not been at the permitted standard, and it was possible that they were going to scale the monitoring operation down.
The Clerk agreed to email the Mill Manager to remind him for a copy of the noise survey and the minutes of the meeting.
222/20 To Receive Urgent items of concern & matters to be included on the next agenda from the Parish Council and note forward items
• The Clerk agreed to add options for the Noticeboard to the December agenda.
• There was a tree neighbouring the gardens areas where a tree was cracking their wall, the Clerk agreed to notify them in writing.
• It was agreed that Cllr Sue Lintern would represent the Council at Norfolk Association of Local Councils as they were asking for members to attend and represent their Councils. The Clerk agreed to contact them.
• Cllr Donna Stocking had removed five seeded trees in the garden areas as well as some of the buddleia and spaced out the existing plants by splitting them and grouping them also planting the new donated plants. She had also installed a hedgehog box with a mother and daughter from the village. There were some gaps in the bedding area where we have had an offer of flowers to plant within. Some villagers had discussed with Councillors what they might like in the gardens area, and one has offered to donate a hydrangea. The Chair thanked Cllr Donna Stocking and the volunteers for their work on the gardens.
223/20 To Adjourn the meeting to allow for public comments
There were none.
224/20 To Confirm the Date of the Next Ordinary Meeting – Wednesday 2 December 2020 at 7 pm.
225/20 EXCLUSION OF PRESS AND PUBLIC The Council to pass a resolution excluding the press and public from the meeting in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 by reason of the confidential nature of the business to be transacted. To Discuss a HR Related Issue.
The Clerk received her annual appraisal where the Parish Council thanked for her for hard work over the year and congratulated her on successfully completing the CILCA qualification (Certification in Local Council Administration) in April 2020 where she had now received the official Certificate. The Clerk thanked the Council for their support through this qualification and ongoing support through the year. The Clerk advised that she wished to forgo any performance related pay on the point of the hard-financial year that had been had by all and for the months to come. The Council thanked the Clerk for her sentiment on this point and noted this was what communities were all about.
Meeting closed at 10.00 pm