River Wissey Lovell Fuller

Northwold Parish Council Meeting - Janaury

April 2015

Councillors present: Cllr. R. Crisp – Chair (RC), Cllr. A. Collins (AC), Cllr. Alison Muir (AM), Cllr. Sue Leet (SL), Cllr. George Gillett (GG) & Cllr. Stephen Gillett (SG)

Present: Vicky Bright – Clerk, Pauline Angus (Interim Maternity Cover Clerk) & Andrew Barlow – East Anglian Ambulance Service.

Cllr. Crisp welcomed all to the meeting.
Defibrillator Talk – East of England Ambulance Service
Andrew Barlow from the Ambulance Service explained that there are 175-185,000 heart attacks per year, with 10% resulting in Cardiac Arrest. Survival outside of a hospital setting is only 10%. Early recognition, CPR and access to a defibrillator are vital for survival, survival rates can increase by 50% if response is within 8 minutes. There are 150 Defibrillator sites in rural Norfolk. No training to use the defibrillator is required, as the machine talks you through the process. The defibrillator needs a power supply for a heated locked cabinet to ensure the gel on the pads does not freeze or become hard. The Village Hall has already given agreement for the defibrillator to be located on the wall of the Village Hall, and to use their power supply. To defibrillator key code would be held by the Custodian and the Ambulance Service only. Upon calling 999 you would be instructed on CPR and where to find the defibrillator and the key code. The Ambulance Service would contact the Custodian with the location of the defibrillator when used, to collect and re-stock and replace, it would then be re-instated on the list as available again once this has been done. The machine checks the heart rhythm and will only allow a shock to be administered if needed. It rechecks every two minutes.  Andrew Barlow has agreed to provide a Defibrillator free of charge for the PC’s use, if it can be installed by March 2015. The Defibrillator will be for adult and paediatric use (under 8 years) and will have a 10 year guarantee. The PC will be responsible for funding the cabinet and installation
Cllr. Crisp proposed and Cllr. Collins seconded the proposal to proceed with installing the defibrillator. A vote was taken with a majority vote 6/6.
Resolved 15/01/1.01
It was agreed to accept the offer of the free defibrillator. The Clerk is to source & purchase a cabinet from the Community Heartbeat Trust and to arrange for installation at the Village Hall. The Clerk will compose a leaflet to be distributed to all residences in the village advising when the defibrillator is available for use and guidance.
 Public Forum – LGA 1972, Section 100(1):
One member of the Public was present.
Local Authority Reports:
Norfolk County Council
No representative present and no apologies or report sent.
Borough Council of Kings Lynn & West Norfolk
No representative present and no apologies or report sent.
Norfolk Constabulary - SNT
No representative present and no apologies sent. The Clerk advised that she has now joined up to the Police CONNECT site for regular crime updates.
Accepted Apologies for absence - LGA 1972, Section 85(1) & (2):
Cllr. Frank Eglington, Cllr. Adrian Jenkinson and Cllr. Mick Peake.
Members Declaration of Interest ( items on the agenda) – LGA 2000 Part III:
Minutes of the last meeting held on 2nd December 2014-  LGA 1972, Schedule 12, para 41(2):
Resolved 14/12/5.01
The minutes of the last meeting held on 2nd December 2014 were adopted as a true statement and signed by the Chairman (RC).
Reports and Matters Arising from the Minutes of the Last Meeting (For Info Only):
Chairman’s Report
The Chairman advised that the Bus Time Table on the junction of High Street/Methwold Road had been smashed. The Clerk is to report this to Passenger Transport.
Clerk’s Report and Updates from previous minutes
Asset Maintenance / Repairs Update
David George has confirmed that he is completing the Bus Shelter this week and then all repairs should be complete.
Bowls Club VAT/Insurance
I have confirmed with our Insurance Company that injury, loss or damage arising from activities or events run by outside organisations, such as the bowls club, on Parish Council land, cannot be insured by the policy we arrange. These groups or individuals should arrange their own cover.
I have also had a reply from HMRC regarding VAT Guidance for the Bowls Club and will be forwarding this information on to Tony Cater.
Faster Broadband update
The cabinet being upgraded is Methwold cabinet 1. To find out if your home is affected, use this link for the ADSL Availability Checker and put in a phone number, a box pops up. At the top of the box it will say the Exchange Area and the cabinet number.  If there is no cabinet it means the property is connected directly to the local exchange.
For those properties not covered by this cabinet, NCC have secured further funding, so they expect to know by next March which further upgrades will be done.
Cemetery Management Course
Course details to be confirmed by NALC this Thursday (8th) for Cllr. Collins and Ann Howarth.
Councillors Reports
Cllr. Collins advised that the CPRE were considering switching off street lights at night to reduce energy usage and light pollution.
Cllr. Leet advised that the Village Sign on Little London Road was still not fixed. The Clerk is to follow up with Highways.
Cllr Leet advised that the soil at the Cemetery was still there and wondered what would be happening. It was agreed that the Clerk request a quote for removal from Matthew Leet.
Highways Matters:
NCC Parish Partnership Scheme – Local Highways Improvements
Despite the article in the Village Life, the Clerk confirmed she has received no suggestions or ideas from residents.
Cllr. Crisp suggested a pedestrian footpath be installed on the High Street/School Lane junction. The Clerk is to approach Highways and the NCC PPS regarding costings and feasibility of this proposal before the submission deadline on 30/01/2015.
West End Flooding Update
Andy Wallace has replied saying “The ditch is definitely private and although it may have been cleansed by us in the past this would have been carried out without prejudice, in the present financial climate we would push the landowner to clean at his expense. An order has been raised regarding the cleaning of the drain but unfortunately the grates are standard and there are no viable options available which would help”.
The Clerk confirmed she is still waiting on an update regarding the flooding on Methwold Road.
It was suggested that the PC get quotes for the works on the ditch to be undertaken. It was agreed that the Clerk would source quotes to get the ditch cleared for the February meeting agenda.
Fees Revision
It was agreed that the item be deferred to the February meeting, after Cllr. Collins and Ann Howarth have attended a Cemetery Management course in January.
Extension of Cremation Plots
Cllr. Collins reported that the chain and posts have now been purchased and the works to extend the Cremation Plots will be undertaken shortly.
Resolved 15/01/9.01
It was agreed to reimburse Cllr. Collins £64.25 for the costs of the new chain and posts.
Norfolk Constabulary – Match Funded PCSO
The Clerk advised that a letter from Norfolk Constabulary had been received asking for match funding of 50/50 to secure a designated PCSO for the Village. It was suggested that the Clerk enquire further regarding costs involved and add to the February agenda for further discussion.
BCKLWN Site Allocations & Development Management Policies Pre-Submission Document
Notification of a forthcoming consultation on the Council’s Site Allocations and Development Management Policies Pre-Submission Document. The Document was agreed at Full Council on 27th November, and is now out to Public consultation from 12th January 2015 to 23rd February 2015 – ldf@west-norfolk.gov.uk .
Planning Applications
Parish Council  Bank Balances and Reconciliation
The Payments and receipts from 2nd December 2014 to 5th January 2015 were scrutinised and approved. The Lloyds Treasurer account balance was confirmed as £26,715.42 as of 29th December 2014.
Resolved 15/01/12.01
That the Bank balances and reconciliation of payments & receipts be received and adopted and initialled as such by the Chairman (RC).
Cheques for signing and approval and to authorise payment of outstanding invoices
Resolved 15/01/12.02
It was agreed to approve the payments of the following outstanding invoices and the cheques were approved and signed by Cllr. R. Crisp and Cllr. A. Collins.
EonStreet Lighting001922£48.72
CGMGrass Cutting001923£301.92
Mrs V BrightMileage/Expenses001924£35.09
Mrs V BrightSalary Jan/Feb 2015001925£153.74
Income December 2014
Quarterly Asset Risk Assessment Report
The Clerk advised that she has received the report from Cllr. Eglington and the only issue is one missing tile from the bus shelter roof. The Clerk is to investigate sourcing and replacing the tile. The Clerk advised that the report from Cllr. Jenkinson is still outstanding and will be deferred until the February meeting.
Clerks Salary – NJC Pay Scales Increase
The Clerk advised that the NJC Pay scale 22 (2014-16) has risen from £10.30 to £10.527 per hour from 1st January 2015 and that a one off Consolidated payment in December 2014 of £100 pro rata (£17.46), is to be paid.
Resolved 15/01/12.03
It was agreed to approve the NJC Consolidated Salary payment of £17.46 and to raise the Clerks salary in line with the new NJC Pay Scale of £10.527 per hour.
Review of Annual Financial Risk Assessment and Internal Audit Procedure
The Clerk presented the Council with the Financial Risk Assessment for 2014-2015 for review and adoption.
Resolved 15/01/12.04
That the Financial Risk Assessment for 2014-2015 be approved and adopted. The Chairman (RC) initialled as such.
Resolved 15/01/12.05
A review of the effectiveness of the internal audit process was carried out by the Clerk and it was agreed to appoint Mr. Michael Williamson – Mijan Ltd for the Council’s internal auditor for 2014-2015.
Parish Matters:
Lightsource/Solar Panels Quote Update
The Clerk presented the Council with the final quote from Lightsource for the Solar panels for the Village Hall and Sports & Social Club.
It was proposed by Cllr. Crisp and seconded by Cllr. Collins to accept the quote. A vote was taken with a majority for 6/6.
Resolved 15/01/13.01
To accept the quote of £15,661.16 plus VAT from Lightsource Commercial Rooftops Ltd, for the solar panels to be installed at the Village Hall and Sports & Social Club. The Clerk is to advise Lightsource to proceed and to request the funding payment.
Whittington Closed Cemetery Update/Maintenance Quote
David George has provided a quote for maintenance of the cemetery at Whittington based on 2 days work per month, of £168.00. It was suggested the Clerk contact CGM and get quote for them to add the Cemetery to our existing contract for maintenance, both quotes will then be discussed fully at the February meeting.
Play Area Update
David George has advised that he is still hoping to start the play area repairs in the New Year, weather permitting.
Items for next meeting and Date of next meeting: Confirmed as Tuesday 3rd February 2015 at 7:30pm, in the Village Hall.
There being no further business the Chairman thanked everyone for their attendance and declared the meeting closed at 21:03pm
Signed:     R. Crisp, Chairman                                                   Date: 3rd February 2015
AC/ Ann Howarth
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