Northwold Parish Council - February Meeting
Councillors present: Cllr. R. Crisp – Chair (RC), Cllr. A. Collins (AC), Cllr. Alison Muir (AM), Cllr. George Gillett (GG), Cllr. Stephen Gillett (SG), Cllr. Mick Peake (MP) & Cllr. Adrian Jenkinson (AJ)
Present: Vicky Bright – Clerk.
|Item15/02/1 15/02/2i) ii) 15/02/3 15/02/4||Cllr. Crisp welcomed all to the meeting.Public Forum – LGA 1972, Section 100(1):One member of the Public was present. It was mentioned that the Right of Way Footpath at Whittington, Church Lane near the river is not being maintained and subsequently is in poor condition and impassable at times. Local residents have undertaken some works to clear the footpath; but as it is a Heritage footway going back to the 19th Century and was a well used Horse & cart track taking Barley to the Maltings, via the river; it is felt that the Parish Council should keep this footway maintained.Cllr. Jenkinson reported that he believed CGM are contractually bound to clear this footway four times a year and he suggested he would look into this and follow up with CGM and report back at the next meeting. Local Authority Reports:Norfolk County CouncilNo representative present and no apologies or report sent. Borough Council of Kings Lynn & West NorfolkNo report from Cllr. Mick Peake. Norfolk Constabulary – SNTApologies sent. The Clerk advised that she has now joined up to the Police CONNECT site for regular crime updates by email. Crime Stats 31st December 2014 to 27th January 20153017/15 15/01/2015 Northwold, - Battery stolen from electric fence.2004/15 12/01/2015 Northwold, Normandy Close – Boots stolen from outside property. Accepted Apologies for absence - LGA 1972, Section 85(1) & (2):Cllr. Frank Eglington and Cllr. Sue Leet.Absent:None. Members Declaration of Interest ( items on the agenda) – LGA 2000 Part III:None.||Action AJ|
|15/02/5||Minutes of the last meeting held on 6th January 2015- LGA 1972, Schedule 12, para 41(2):Resolved 14/12/5.01The minutes of the last meeting held on 6th January 2015 were adopted as a true statement and signed by the Chairman (RC).|
|15/02/6i) ii) iii) 15/02/7i) ii) 15/01/8i) ii) 15/02/9 15/02/10 15/01/11i) 15/02/12i) ii) iii) iv) 15/02/13i) ii) iii) iv) v) vi)|| Reports and Matters Arising from the Minutes of the Last Meeting (For Info Only):Chairman’s ReportThe Chairman advised that the BT Cabinet Stage 1 was now complete and had been installed in front of Mrs Griffith house. It could take up to 3 weeks to go live. The next funding round should be approved in March 2015. Clerk’s Report and Updates from previous minutesPrecept SubmissionThe Precept request has been submitted to BCKLWN for £18,134.08, as approved at the December meeting. Interim Clerk – Maternity CoverPauline Angus has confirmed she will provide cover. The Councillor’s have delegated certain duties/responsibilities amongst themselves to assist the Interim Clerk to keep her hours to a minimum (to be approved at Item 12 iv) on the agenda). Pauline is attending a Handover/Training session with me on 12th February 2015. I have cancelled the Standing Order with the bank for my salary and Pauline will be paid at each meeting by cheque for the hours she has worked per month, upon receipt of her timesheet and an invoice. Street Light 19 West EndI have chased Westcotec and Roy Payne has advised that he has it tasked to install next time they are in the area, he does not have affirm date yet. Councillor’s ReportsNone. Highways Matters:NCC Parish Partnership Scheme – Local Highways ImprovementsDue to Highways and Cllr. Crisp being unable to arrange a suitable time to meet on site to discuss the feasibility and costs of a footpath extension at the High Street/School Lane junction, we were unable to meet the deadline for the scheme of 31st January 2015. Little London Sign – This is on the program of works to be re-sited further into the Village in Spring 2015. West End / Methwold Road Flooding – Andy Wallace has raised a works order to clean the drains and gullies, this should be completed within 4-6 weeks. Highways are currently also carrying out safety signage work to enhance awareness of the junction and its dangers at the Methwold Crossroads (A134). Cemetery:Fees RevisionCllr. Collins reported that he, along with Ann Howarth had attended the Cemetery Management course on 15th January 2015. He reported that the Council appear to adhere to all legislation and procedures correctly in respect of the Cemetery procedures. However, he was made aware that legally and in respect of Health & Safety Laws we should be carrying out 6 monthly tests on headstones. Ann Howarth is currently compiling a Headstone Ledger and Cllr. Collins is going to research options/quotes for machine purchase or contractors to perform the 6 monthly tests. If a headstone is then found to be dangerous, owners will be sent a letter instructing them to repair and make safe or remove within 5 weeks. If the owners do not take action within 6 weeks, the Parish Council then has the authority to remove the headstone. Cllr. Collins presented the Council with the revised Cemetery Fees, with an additional fee added for non-residents who have no ties or connections with Northwold of £1,000.00. This is on the guidance from the training course to try end eliminate residents of London purchasing burial plots at the Cemetery, as currently there is no longer any burial plots and land available for Cemeteries left in London. Resolved 15/02/08.01Cllr. Collins proposed approving the new fees, Cllr. Crisp seconded and the majority vote was for increasing the fees by 10% and adding the additional £1,000.00 fee for non-residents with no ties to Northwold. Extension of Cremation PlotsCllr. Collins reported that works are currently underway to extend the cremation plots and should be completed soon. Sports & Social Club Agreement Update & RentCllr. Muir reported that after review of the agreement, no major alterations were required, but that it had become apparent that the Club had not paid its annual rent of £275 for 2013 and 2014. It was agreed that Cllr. Muir would approach the Club Chairman and have the new updated agreement signed by both parties and that she would discuss an arrangement for the next financial years rent to be paid in full, with perhaps a Standing Order to be set up for subsequent years to ensure the rent is paid on time in future. Cllr. Muir is also to discuss options for paying the back rent owed for 2014 and 2013. Correspondence:None. Planning Applications15/00002/F - Change of use from car sales to general retail to include refreshment facilities at Bulldog Service Station - 14 Thetford Road, Northwold.Resolved 15/02/11.0115/00002/F – No objections/comments submitted on 26th January 2015. Finance:Parish Council Bank Balances and ReconciliationThe Payments and receipts from 7th January 2015 to 2nd February 2015 were scrutinised and approved. The Lloyds Treasurer account balance was confirmed as £26,175.95 as of 21st January 2015.Resolved 15/02/12.01That the Bank balances and reconciliation of payments & receipts be received and adopted and initialled as such by the Chairman (RC). Cheques for signing and approval and to authorise payment of outstanding invoicesResolved 15/02/12.02It was agreed to approve the payments of the following outstanding invoices and the cheques were approved and signed by Cllr. R. Crisp and Cllr. A. Collins.|
|AH/AC AM RC RC AJ AC AC/Clerk Clerk GG/SG/AC RC/Clerk AC/ Clerk|