Wretton Parish Council Meeting July

1317/08/2020
MINUTES OF WRETTON PARISH COUNCIL VIRTUAL MEETING
HELD ON JULY 6TH 2020
Present: Cllr David Llewellyn – Chairman,
Cllr Martyn Cann, Cllr Ian Mack, Cllr Peter Garnett, Cllr Mandy Peake, Cllr Paul Williams.
1. Apologies for Absence accepted from:
Apologies received from Cllr Mick Peake.
Apologies also received from Borough Councillor Colin Sampson and County Councillor
Martin Storey.
2. No declarations of Interest made
3. The minutes of the virtual meeting held on 04.05.20 were agreed as a true
record. Minutes will be signed once the Council can meet physically.
4. Reports (including updates from matters raised at the meeting on 04.05.20)
4.1 Chairman’s Report
• Cllr Mack reported that he has checked the defibrillator and that all is fine following
possible use with it but it is suggested that lighting around the phone box could be
improved so that it is easier to see the keypad. Cllr. Cann offered to investigate
installation of LED lighting in the phone box later in the year when the nights begin
to pull in.
• Dog fouling continues to be a problem especially in certain areas as previously
reported.
4.2 Clerk’s Report
• Correspondence received continues to be shared with Councillors.
• The Parish Council has been invited to comment on the review of the planning
‘sifting panel’ and a response will be drafted to be submitted.
4.3 Risk Assessment Update
The play area the in village has been locked during the Covid lockdown and will remain
shut for the present time. This will be reviewed at the next Parish Council meeting but the
equipment will need to be checked before the play area is re-opened.
5. Accounts were presented and accepted for payment.
Cheques for approval of payment
Clerk’s salary £118.44
K & M Lighting Services x2 (streetlight maintenance) £38.64
Software annual 356 licence £59.99
CGM grass cutting (April/May inc. cutting of footpaths) £531.00
Norfolk Association of Local Councils subs £121.87
Internal Audit £123.25
Fasthosts domain renewal £25.18
HMRC PAYE £44.40
2317/08/2020
Finance – @ 29th March 2020:
Current Account £9577.18
Business Premium Account £3467.15
6. Annual Governance and Accountability Return 2019/20
6.1 The Report from the Internal Auditor was accepted and Section 1 of the Annual
Governance Statement 2019/20 was signed by the Chairman.
Actions will be taken to address the points raised in the Internal Auditor’s Report:
• The Clerk will be provided with equipment to undertake work if needed
• Electronic storage of documents will be progressed. Cllr. Llewellyn will produce a
proposal for use of Drop Box.
• Depreciation of assets will be considered as felt appropriate once guidance has been
checked.
6.2 Section 2 of the Annual Governance Statement 2019/20 was accepted and signed by
the Chairman.
6.3 Declaration made that Wretton Parish Council is exempt from the requirement for a
limited assurance review (External Audit) with the Certificate of Exemption was signed by
the Chairman.
7. Low Road speed limit
Concerns have been raised regarding vehicles parking along Low Road and causing
obstruction of the Highway. Visibility is also being hampered pulling out from Church Road
as vehicles are parked outside the Old Red Lion. It is believed there is a license in place to
cultivate the land but it is thought parking is not permitted. This will be checked with
Highways again.
The Parish Council has made enquiries regarding whether the speed limit along Low Road
can be lowered, but has been informed that Norfolk County Council Highways would not
support a reduction in the speed limit as the road and environment does not meet the
criteria laid down in the current speed management strategy and the accident history is
good.
Highways will be approached again to request what the speed management strategy
actually states and the Police will be contacted regarding hazards created by parking along
Low Road.
8. Planning Applications:
No application received for consultation
9. Other Reports – for information only:
• Cllr. Williams has no update on filling in the ‘pond’ on Wretton Green as the
Environment Agency is only responding to emergency situations since lockdown.
Noted that there has been criticism on Facebook that the pond area is very
overgrown and looks a mess.
• It was reported that the West Dereham Road has flooded during heavy rain and it
appears that the grups and verge are higher than the road surface and thus water
cannot get away.
3317/08/2020
• Concern was raised that a caravan which is being lived in is located at the Old
Gatehouse and other caravans are being used as accommodation in Cromer Road.
• Councillors will continue to monitor the re-instatement of the hedge in Chequers
Road as a condition of re-instatement is that the hedge must be replanted again if
the plants fail.
Public Participation – No members of the public present
Chairman’s Signature……………………………………… Date……………

Wretton PC Minutes May 2020

1207/05/2020
MINUTES OF WRETTON PARISH COUNCIL VIRTUAL MEETING
HELD ON MAY 4TH 2020
Present: Cllr David Llewellyn – Chairman,
Cllr Martyn Cann, Cllr Ian Mack.
Also present: County Councillor Martin Storey
1. Apologies for Absence accepted from:
Apologies received from Cllr Mick Peake, Cllr Mandy Peake, Cllr Paul Williams and Cllr
Peter Garnett.
Apologies also received from Borough Councillor Colin Sampson.
2. No declarations of Interest made
3. Chairman and Vice Chairman
It was agreed that David Llewellyn will remain as Chairman of Wretton Parish Council until
the parish council meeting in May 2021, with Mick Peake also remaining as Vice-Chairman.
4. Approval of Minutes:
The minutes of the meeting held on 02.03.2020 were accepted as a true record of the
meeting and will be signed at the next physical meeting of Wretton Parish Council.
5. Reports
5.1 Chairman’s Report
• Noted that bollards have been installed along Church Path to protect the verge.
• With the current lockdown due to the coronavirus pandemic no further work has
been undertaken to the Wretton Green ‘pond’ area.
• The village defibrillator has been called on but not actually used. Concern was raised
by those who returned the defibrillator that there is not enough light in the phone
box and Cllr Mack will check the defibrillator to ensure it has been replaced correctly.
Once the current coronavirus lockdown has ended Cllr Cann will check the lighting in
the box.
5.2 Clerk’s Report
• Written report submitted with agenda.
• Correspondence received continues to be shared with Councillors.
• End of year accounts will be passed to the Internal Auditor with the intention that
the accounts can be accepted and approved by the Council at the Parish Council
meeting on July 6th. The Council will also need to complete its Certificate of
Exemption from External Audit.
• It was noted that a car which had been parked on Wretton Green for some time has
been removed.
5.3 Risk Assessment Update
The play area the in village has been locked, as is the current government guideline, to
discourage use at this time.
2207/05/2020
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
Clerk’s salary £118.44
Clerk’s Expenses (postage and storage boxes) £28.00
K & M Lighting Services x2 (streetlight maintenance) £38.64
Software annual 356 licence £59.99
CGM grass cutting (March) £234.00
Zurich annual insurance £406.48
E.ON (street lighting electric) £400.42
Finance – @ 31st March 2020:
Current Account £5289.89
Business Premium Account £3467.15
Councillors had been previously presented with a copy of the end of year accounts and
bank reconciliation for 31.03.2020.
7. Planning Applications:
7.1 20/00572/F Construction of a detached garage at The Bungalow Cromer Lane
Wretton King’s Lynn Norfolk PE33 9QX
Councillors felt this application was difficult to interpret and that the proposed building
looked to possibly be more than a garage. The planning case officer will be asked for more
information.
8. Other Reports – for information only:
• Dog fouling remains an issue particularly at Lime House Drove and along the
footpath by the Cut. The Borough Councillor will be asked for advice.
• County Councillor Martin Storey was present at the meeting to give a verbal report.
He stressed that he prefers to attend meetings so he can give an up to date report
rather than submit a written report which can be out of date. This is especially so at
the present time and it was noted that the Parish Council does receive regular
updates from the Borough Council and Norfolk County Council. Information is also
available on the Councils websites.
• Potholes reported along Low Road. Noted that NCC Highways are working at the
present time but smaller highway issues may be on hold due to the current
pandemic.
Public Participation – No members of the public present
Chairman’s Signature……………………………………… Date……………

Wretton Parish Council March Meeting

1228/04/2020
MINUTES OF WRETTON PARISH COUNCIL PLANNING MEETING
HELD AT ALL SAINTS CHURCH WRETTON
2ND MARCH 2020
Present: Cllr David Llewellyn – Chairman,
Cllr Mick Peake, Cllr Mandy Peake, Cllr Martyn Cann, Cllr Ian Mack, Cllr Paul Williams.
Also present: Borough Councillor Colin Sampson and Norfolk County Councillor Martin Store
0 members of the public present.
1. Apologies for Absence received from:
Cllr Peter Garnett
2. No Declarations of Interest made:
3. Approval of Minutes:
The minutes of the meetings held on 06.01.2020 and 11.02.2020 were confirmed as a true
record.
4. Update on matters arising from previous meetings:
Covered in reports or as agenda items.
5. Reports
5.1 Chairman’s Report
• The reinstatement of the hedge which was removed in Chequers Lane has taken
place and replanting has taken place approximately 1 meter back from the line of
the original hedge. It is possible this could now allow the road to be made wider and
the situation will be monitored.
• HGVs continue to drive through the village and verges are being destroyed by them.
It is believed vehicles avoid Low Road as it has a weight restriction but follow Sat
Navs down roads that are totally unsuitable. A suggestion was made to investigate
whether signage stating “Do not follow Sat Navs!” could be installed adjacent to
other road signs.
• The Parish Council has offered to provide a page for All Saints Church on the Council
website.
5.2 Clerk’s Report
Correspondence passed to Councillors:
• Police Drop in Surgeries 08.01.20
• Norfolk ALC Updates 28.01.20, 30.01.20, 10.02.20, 12.02.20
• Love West Norfolk Day 03.02.20
• Keep Britain Tidy 12.02.20
• Norfolk ALC Training Bulletin 24.02.20
• Police Newsletter 24.02.20
• E-mail received regarding field drainage has been passed to Highways
• Carer’s Conference West Norfolk 27.02.20
2228/04/2020
5.3 Risk Assessment Update
The Clerk has received a report of a vehicle regularly parking on Wretton Green. A letter
will be written to the owner of the vehicle once they have been identified.
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
Payments for February 2020
Clerks Salary £118.44
Street Light Maintenance (Feb. March) £38.64
Maxey Grounds & Co (rent of play area) £107.00
BCKLWN (Dog bin emptying) £350.43
Watton Town Council (photocopying) £6.00
Bank Balances at 31.01.2020
Current Account £5889.67
Savings Account £3465.93
Note that £95.37 has been received for recycling credits from the paper bank.
6.1 It was agreed to engage the same Internal Auditor, Mrs Ann Morgan, as in recent past
years.
7. Project Updates
7.1 Wretton Green “pond” area – Cllr Paul Williams is still looking into how the “pond” can
be filled in. He is in touch with the Environment Agency and is hopeful of finding a solution.
8. Storage and retention of documents
The Parish Council will look to store recent documents electronically with historic hard copy documents to be sorted and re-filed more efficiently with unnecessary paperwork to be disposed of.
9. Additional grass cutting for 2020
It was agreed to engage the current grounds maintenance contractor to add mowing of the triangle and verge at the junction of West Dereham Road and Church Road to the grass cutting contract for 2020/21 as quoted.
10. No Planning Applications received for consultation
11. Other Reports – for information only:
• Highways are to install bollards to prevent large vehicles damaging the verge by
Church Path.
Chairman’s Signature……………………………………… Date……………

Wretton Parish Council May Virtual Meeting

1207/05/2020
MINUTES OF WRETTON PARISH COUNCIL VIRTUAL MEETING
HELD ON MAY 4TH 2020
Present: Cllr David Llewellyn – Chairman,
Cllr Martyn Cann, Cllr Ian Mack.
Also present: County Councillor Martin Storey
1. Apologies for Absence accepted from:
Apologies received from Cllr Mick Peake, Cllr Mandy Peake, Cllr Paul Williams and Cllr
Peter Garnett.
Apologies also received from Borough Councillor Colin Sampson.
2. No declarations of Interest made
3. Chairman and Vice Chairman
It was agreed that David Llewellyn will remain as Chairman of Wretton Parish Council until the parish council meeting in May 2021, with Mick Peake also remaining as Vice-Chairman.
4. Approval of Minutes:
The minutes of the meeting held on 02.03.2020 were accepted as a true record of the
meeting and will be signed at the next physical meeting of Wretton Parish Council.
5. Reports
5.1 Chairman’s Report
• Noted that bollards have been installed along Church Path to protect the verge.
• With the current lockdown due to the coronavirus pandemic no further work has
been undertaken to the Wretton Green ‘pond’ area.
• The village defibrillator has been called on but not actually used. Concern was raised
by those who returned the defibrillator that there is not enough light in the phone
box and Cllr Mack will check the defibrillator to ensure it has been replaced correctly.
Once the current coronavirus lockdown has ended Cllr Cann will check the lighting in
the box.
5.2 Clerk’s Report
• Written report submitted with agenda.
• Correspondence received continues to be shared with Councillors.
• End of year accounts will be passed to the Internal Auditor with the intention that
the accounts can be accepted and approved by the Council at the Parish Council
meeting on July 6th. The Council will also need to complete its Certificate of
Exemption from External Audit.
• It was noted that a car which had been parked on Wretton Green for some time has
been removed.
5.3 Risk Assessment Update
The play area the in village has been locked, as is the current government guideline, to
discourage use at this time.
2207/05/2020
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
Clerk’s salary £118.44
Clerk’s Expenses (postage and storage boxes) £28.00
K & M Lighting Services x2 (streetlight maintenance) £38.64
Software annual 356 licence £59.99
CGM grass cutting (March) £234.00
Zurich annual insurance £406.48
E.ON (street lighting electric) £400.42
Finance – @ 31st March 2020:
Current Account £5289.89
Business Premium Account £3467.15
Councillors had been previously presented with a copy of the end of year accounts and
bank reconciliation for 31.03.2020.
7. Planning Applications:
7.1 20/00572/F Construction of a detached garage at The Bungalow Cromer Lane
Wretton King’s Lynn Norfolk PE33 9QX
Councillors felt this application was difficult to interpret and that the proposed building
looked to possibly be more than a garage. The planning case officer will be asked for more information.
8. Other Reports – for information only:
• Dog fouling remains an issue particularly at Lime House Drove and along the
footpath by the Cut. The Borough Councillor will be asked for advice.
• County Councillor Martin Storey was present at the meeting to give a verbal report.
He stressed that he prefers to attend meetings so he can give an up to date report
rather than submit a written report which can be out of date. This is especially so at
the present time and it was noted that the Parish Council does receive regular
updates from the Borough Council and Norfolk County Council. Information is also
available on the Councils websites.
• Potholes reported along Low Road. Noted that NCC Highways are working at the
present time but smaller highway issues may be on hold due to the current
pandemic.
Public Participation – No members of the public present
Chairman’s Signature……………………………………… Date……………

Wretton Parish Council Meeting January 2020

MINUTES OF WRETTON PARISH COUNCIL MEETING
HELD AT ALL SAINTS CHURCH WRETTON
6TH JANUARY 2020
Present: Cllr David Llewellyn – Chairman, Cllr Mick Peake, Cllr Martyn Cann.
Also present: Borough Councillor Colin Sampson and 1 member of the public
Public Participation
No matters raised
1. Apologies for Absence accepted from:
Apologies for absence received from Cllr Ian Mack, Cllr Peter Garnett, Cllr Paul Williams
and Cllr Mandy Peake. County Councillor Martin Storey also gave apologies.
2. No Declarations of Interest made
3. Approval of Minutes:
The minutes of the meetings held on 04.11.19 and 26.11.19 were confirmed as a true
record.
4. Update on matters arising from previous meetings:
• It was reported that planning application 19/01865/F, which was the subject of the
Parish Council meeting held on 26.11.19, is likely to be refused. The applicant has
asked for an extension to allow further information to be provided to support the
application but it appears refusal is likely to be recommended by the planning review
panel.
5. Reports
5.1 Chairman’s Report
• A parish newsletter was not issued prior to Christmas as was hoped.
• The Chairman is still working on improvements to the Parish Council website and the
Church has been offered a page within the community section.
• It was suggested past Parish Council minutes could be digitalised and enquiries will
be made.
• The Council will consider a document storage/retention policy at the next parish
council meeting.
5.2 Clerk’s Report
Correspondence passed to Councillors:
Relatively quiet time over the Christmas period but of note information has been passed to
Councillors re. change of local bus services and of tours to the Materials Recycling Facility
at Costessey in 2020. Other regular correspondence received includes Norfolk ALC
newsletters and Police newsletters.
2312/03/2020
Cold Calling Zone
Cllr. Paul Williams had suggested establishing a No Cold Calling Zone in Wretton.
Information has been passed to Councillors and consideration will possibly be given to the
idea at a future meeting, if a local co-ordinator can be identified.
5.3 Risk Assessment Update
Work has been undertaken on the pedestrian gate to the play area as suggested in the
annual play equipment inspection report. Councillors will take a look at the work done
before the invoice is settled.
6. Accounts were presented and accepted for payment.
Cheques for approval of payment
Payments for Jan. 20 2019
Clerks Salary £118.44
SLCC subs £44.00
Street Light Maintenance (Dec. Jan) £38.64
CGM grass cutting £156.00
Bonnetts (play area gate) £42.00
Bank Balances at 29.11.19
Current Account £6252.51
Savings Account £3464.20
Current account holds CIL money of £2196 with another £1441.01 received 28.10.19
Transparency Grant of £1225 has now almost been spent. Approx. £168 remains within the
current account
7. Project Updates
7.1 Phone box defibrillator – the project is now felt to be complete.
7.2 Wretton Green “pond” area – Cllr Paul Williams has had most recent input to this
project but he was not present to give any update. It was noted however the “pond” area
is now looking better than it had been!
8. Budget needs and precept request for 2020/21
Councillors were presented with a current budget position and this was considered in
preparation for setting the 2020/21 budget and precept request.
It was agreed to set a budget and precept request of £5139. It is expected this will result
in a 2020/21 Council tax charge of £35.74 for a Band D property.
9. No Planning Applications received for consultation
10. Other Reports – for information only:
• It was noted that the hedge which was removed in Chequers Lane has a
replacement notice issued to reinstate the hedge by 29.02.20. The Parish Council
would like to see the hedge planted to aid visibility at the adjacent junction. Borough
Councillor Colin Sampson was asked if he could investigate whether this would be
possible.
3312/03/2020
• Untaxed vehicles parking on the verge is an issue. This has been reported to the
appropriate authorities. Colin Sampson was asked to report vehicles and the location
to the Police as it is possible to visit Downham Market Police Station to speak directly
to Officers.