DRAFT
Minutes of Stoke Ferry Parish Council Meeting
held in The Community Centre
At 7.30pm on Wednesday 8 February 2012
Those Attending: Cllr T Ryves (Chairman), Cllr Mrs J Buckley-Stevens (Vice-Chair), Cllr Mrs D Clements, Cllr Mrs M Leamon, Cllr J Nicholas-Letch, Mrs C Hardy (Clerk) 7 Members of the Public, also PCSO Jane Edwards (Local PCSO) and PC Maria Asker (Watlington Area Manager)
Apologies: Cllr R Bivon, Cllr E Taylor and Borough Councillor Colin Sampson
Police Matters:
PCSO Edwards and PC Asker were welcomed to the meeting. It was reported 10 calls had been received by the police since our last meeting, including a variety of incidences, violence, theft, anti-social behaviour, fire, highways issue etc. The two priorities from the last SNAP meeting were the Sincks in Shouldham and William Burt Centre in West Winch. PC Asker explained that she had three PCSO’s working with her and stressed that any incident should be reported, when doing so make sure a Call Number is asked for. Reports can also be made by e-mail -
sntwatlington@norfolk.pnn.police.uk
- again always ask for a report number. One query was raised – the cost per call of the new 101 Police Telephone Number – this is 15p for the entire call. The next SNAP Meeting will be held on 15 February 2012 in Stoke Ferry Village Hall commencing at 7pm. PCSO Edwards and PC Asker were thanked for attending the meeting.
Minutes of the last Meeting:
Cllr Mrs M Leamon proposed acceptance of the minutes seconded by Cllr Mrs D Clements
Matters Arising:
a) Kebab/Pizza Shop Lynn Road – The Chairman asked what the current position is regarding this – the Clerk advised she had received a call from the Environmental Health Department stating that the investigation was ongoing – she will chase this up again.
b) The Common – Cllr Nicholas-Letch advised that the asbestos was still there. The Clerk advised she had received a call from Environmental Health stating they were looking into the matter – again she will chase this up.
Queen’s Diamond Jubilee Meeting:
The Chairman read out the notes of the meeting held on 23 January to give everyone an idea of what the Parish Council were trying to organise also asking for any ideas and maybe involvement on the day. There will be a further meeting on 20 February for more discussions to take place.
Cllr Nicholas-Letch advised the meeting a colleague of his who is a TV production engineer has offered to come to the village and produce a film of the event. It was felt this was a very good idea, something to remember for years to come. Cllr Nicholas-Letch will let the Clerk have the gentleman’s details.
Councillors Responsibilities for Jubilee Event:
Some tasks had been allocated to councillors, unfortunately some are now not able to be present at the event therefore some task will have to be reallocated, this will be done at the meeting on 20 February.
Possibility of School Drama Event:
The Chairman wondered if a small drama event by the children would be an idea for the event, Cllr Mrs Leamon advised that the school do not have drama lessons so this would not be possible.
Special Grant for Historic Year:
The Clerk advised the meeting that there was a Special Grant for the Historic Year for which there was the possibility of being granted £200 towards the costs of the Diamond Jubilee events. An application has been submitted.
Progress on Sports Event for the Olympic Torch Day:
Unfortunately not much progress has been made on this front, no one seems that interested in trying to organise an event. Cllr Nicholas-Letch advised he would look into a Sports Taster event to see what was available.
Planning:
The question of planning applications was raised at the last meeting when some councillors asked whether these could be looked at on line or could the PC go down the internet route. The Chairman advised that he would prefer a meeting to be held when any planning application is received when hard copies can be inspected and discussed. It was therefore agreed that the PC continue with receiving hard copies, councillors can always look at applications on line if they so wish.
Telephone Box:
The Chairman raised the question of perhaps the telephone box could be used as a Defibrillator Unit. This would mean the PC having to adopt the telephone box. Cllr Mrs Leamon did not feel this was a good idea as the box is always being vandalised and possibly would be in future. Cllr Mrs Buckley-Stevens advised you would need at least 14 people to operate the scheme otherwise it would not be considered. The Chairman said he would look into this further.
Village Liaison Meeting:
Cllr Mrs Clements advised that Vion had only received two complaints since the last meeting, noise and transport. She also advised that Vion had kindly offered to sponsor the cost of posters for the Diamond Jubilee Celebrations, also will supply a raffle prize. A query had been made relating to the dust monitor being moved to another part of the village, the Clerk will look back at minutes to see what the situation is. The Chairman asked if the matter of the cottages butting onto Lynn Road being repainted had been raised, the Clerk to write to ask if these can be painted prior to the Jubilee Celebrations.
Councillors E-mail Addresses:
The Chairman asked which councillors did not have e-mail access, Cllr Mrs Leamon advised she did not have this amenity. He then asked Cllr Nicholas-Letch why he would not use his e-mail address, he responded by saying he does not look at his e-mails for at least a week. The reason for asking was it would save the Clerk time and expense in having to drop paperwork off, printing items which could be e-mailed, it would make things more efficient. Cllr Nicholas-Letch did not feel this matter should be discussed in public and would write to the Chairman and put his position in writing. The Chairman advised he does not like all this confrontation.
Community Car Share Scheme:
Cllr Nicholas-Letch updated the meeting with the scheme so far advising he was to have a meeting in Norwich with NCC the following day. The Chairman raised a point about another scheme which is already in existence and that it seems odd to have two schemes running at the same time, was there any way the two could be combined. After considerable consideration Cllrs Mrs Leamon and Mrs Clements felt that the PC should go with the scheme that Cllr Nicholas-Letch is setting up. He will report to the next meeting.
Common Management:
See under Matters Arising item b)
SFPC Meeting 9 November 2011:
Cllr Nicholas-Letch did not wish to say anything
Establishment of Brownies/Scout Group in Village:
The Chairman raised this subject asking if there were any local groups, he was informed there were in Wereham and Methwold, also it would be very difficult to set up groups because there are not sufficient volunteers to carry out this work.
Planning:
Outline Application construction of 3 bungalows on land north east of telephone exchange Lynn Road – supported by the Parish Council
Accounts for Approval
MHB Services Ltd – £70.55 – Lighting Maintenance January/February
Mrs C Hardy – £332.37 – Salary/Expenses January
James Bradfield School – £30.88 – Hire of Hall – November and January
Highline Adventure – £159.00 – Deposit for Climbing Wall
E-on – Direct Debit – £45.70 – Lighting – January
Statement of Account as at 31 January 2011 – Balance in Bank – Community Account £952.19 Business Saver Account £7959.94 A total of £8912.13
Cllr Mrs Leamon proposed approval for payment seconded by Cllr Mrs Clements
Correspondence:
Mr Bryan Seymour resigning as Parish Councillor
Norwich & West Norfolk Citizens Advice Bureau requesting donation – refused
BCKLWN – Planning System Training
NALC – Neighbourhood Planning Meeting – Swaffham
NALC – Training for Clerks & Councillors/Affordable Housing
Councillors Other Business:
Cllr Mrs Leamon asked if it was possible for the PC to organise gritting of side roads in the village. It was agreed that an estimate be obtained for this work to be carried out perhaps two or three times per year depending on weather conditions. A list of roads to be submitted to the next meeting.
Cllr Mrs Clements raised the problem of parking on the grassed area in front of bungalows 1-4 Buckenham Drive – the Clerk will raise this again with Freebridge, BCKLWN and Highways. There now seem to be around 8 cars parking on this area.
Public Other Business
Again the question of gritting side roads was raised.
The Clerk thanked Mrs Stocking for the work Bonnetts had carried out on the new steps in The Cemetery.
There being no further business the meeting closed at 9.30pm
Next Meeting
The next meeting will be on Wednesday 14 March 2012 commencing at 7.30pm